ajk pibg 2009/2010 portfolio: komunikasi & informasi proposed/planned activities for 2009-2010...

AJK PIBG2009/2010

Portfolio: Komunikasi & Informasi

Proposed/Planned Activitiesfor 2009-2010Muhadzir b Abdul [email protected]

AJK PIBG2009/2010

Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010

May 2009 M/S # 2

Agenda

Proposed/Planned Activities PIBG Bulletin

Yahoo!Group Warga272

Picasa Web Album pibg272

Laman Gemilang’s Hall of Fame

Student Communication Book

Motivational Posters

Other matters Bureau Committee Members

AJK PIBG2009/2010


May 2009 M/S # 3

Agenda








AJK PIBG2009/2010


May 2009 M/S # 4

PIBG Bulletin

Audience Primary audience: PIBG members (parents & teachers) Secondary audience: students

Concept (Offline) communication channel among PIBG members

Frequency Bi-annually (2 editions per year) – June, December Bonus (bumper issue) – February, just before AGM Can be more frequent if there are sufficient contents!

Format Hardcopy: booklet (½ A4) using color papers Softcopy: PDF file

Distribution/Availability Hardcopy: all PIBG members (1 copy per family) Softcopy: mailing list or moderated forum (Warga272)

AJK PIBG2009/2010


May 2009 M/S # 5

PIBG Bulletin (cont.)

Regular/recurring contents YDP’s & Headmaster’s words of wisdom Important notice – in feature bar Updates on PIBG (portfolio) activities carried out Updates on school events held High-level calendar on upcoming activities/events Students’ achievements

Sports co-curriculum academic (progress chart)

Seasonal/optional contents Photo gallery Featured articles from PIBG members or other contributors Featured (Malay/English) articles from students Useful links (URLs)

AJK PIBG2009/2010


May 2009 M/S # 6


Attractions Contest

reward: simple tokens – e.g. pen, sticker, book

Mind games - e.g. sudoku, crossword puzzle, maze reward: simple tokens, and publish their names in the next edition

As a revenue source and community service Dedications / “Thank you” messages / Congratulatory notes

10 sen per message – e.g. birthday wishes, mother’s/father’s/teacher’s day

Tiny advertisement / “iklaneka” / classified style RM10 for 20 words – e.g. house for rent, plumbing, air-cond service

Sponsored advertisements – half or full page RM50-RM100 – e.g. food catering, home tuition

Monetary cost Photostat charge per page = 3 sen (x 2) Color paper = 10 sen

AJK PIBG2009/2010


May 2009 M/S # 7


Some lessons learned from previous bulletins Delayed communication

Requests unfulfilled

Dateline was not really a deadline

Insufficient contents

Undefined process flow

Lack of resources

No update

No content

May need sub-committee to implement this

AJK PIBG2009/2010


May 2009 M/S # 8


Propose timeline / process flow for improvement Deadline for regular contents

Prioritize regular contents

Deadline for updates from other PIBG portfolios

Deadline for updates from school

Deadline for featured articles

Review & select featured articles

Produce draft copy for review

Produce master copy for final approval

Mass production – print & photocopy

Distribution of hardcopies

Convert & make softcopy available online

Send out softcopy via mailing list

AJK PIBG2009/2010


May 2009 M/S # 9

Agenda








AJK PIBG2009/2010


May 2009 M/S # 10


http://groups.yahoo.com/group/warga272/

Audience Primary audience: all PIBG members (parents & teachers) Secondary audience: support staffs

Concept Online communication channel among PIBG members

Objectives 2-way communication channel; unlike Buletin PIBG = 1-way Online moderated & monitored forum; unlike suggestion box = offline Ability to discuss hot topic in timely manner In addition to once-a-year “usul” collection during AGM

Other attributes Closed/moderated forum – upon screening or by invitation only 2 method – via website or via mailing list

Monetary cost None identified (only time & effort)

AJK PIBG2009/2010


May 2009 M/S # 11

Agenda








AJK PIBG2009/2010


May 2009 M/S # 12


http://picasaweb.google.com/pibg272/

Objectives Showcase our school to the world

Cover significant events, e.g.: Sukan Tahunan

Hari Anugerah Cemerlang

Perayaan Ulangtahun Kemerdekaan

Other attributes Virtual photo album – 1GB limit (currently about 50% used)

Viewable/downloadable by parents, education desks & others

Can also purchase CD-ROM version; proceed to go to PIBG fund

Will be migrated to /warga272 instead of /pibg272, inline with Y!G name

AJK PIBG2009/2010


May 2009 M/S # 13

Picasa Web Album pibg272 (cont.)

Need more photo contributors – amateurs or professionals Broadcast via Bulletin & forum

Contributors are encouraged to donate their photos to our web album

May provide some tokens to frequent contributors

Contributors may protect their Intellectual Properties by Using watermark on their photos

Submit low-resolution (< 3 megapixel) version of the photos

Monetary cost Hard disk to store backup photos = RM250

Thumbdrive to transfer photos from various contributors = RM35

Anti-virus to protect computers in school = RM25 per PC / notebook

Small token to contributors, if applicable

AJK PIBG2009/2010


May 2009 M/S # 14

Agenda








AJK PIBG2009/2010


May 2009 M/S # 15


Objectives Commemorate those who have contributed to the school

Set example or target for junior students to excel

Showcase for visitors

Proposed Hall of Fame Headmasters/Headmistresses who have served the school

All teachers who have left

YDP & NYDP PIBG who have been elected

Current AJK PIBG members & their contact

Ketua & Penolong Ketua Pengawas/Murid

Best student – academic, e.g. best UPSR scorer

Best student – co-curriculum

Best student – sports, e.g. record breaker

Best student – overall “tokoh murid”

Other categories – to be decided

AJK PIBG2009/2010


May 2009 M/S # 16

Laman Gemilang’s Hall of Fame (cont.)

Other attributes Fame boards to be mounted on every pillars in Laman Gemilang

To be updated every year or after each significant event

May be included as part of Piala Raja Muda expenses to ‘beautify’ school

May need sub-committee to implement this

Monetary cost Initial cost to procure fame boards = RM2500 each

Maintenance cost = RM200 each fame board per year

AJK PIBG2009/2010


May 2009 M/S # 17

Agenda








AJK PIBG2009/2010


May 2009 M/S # 18


Objectives Direct communication channel between teachers & parents

Ensure all notices & announcements reach parents undistorted esp. for Tahap 1 (Year 1 to Year 3) students

Encourage/enforce parents to check student’s work / bag

Contents Announcement, notice, homework list, etc.

Monetary Cost Communication hardcover book = RM2 per students

AJK PIBG2009/2010


May 2009 M/S # 19

Agenda








AJK PIBG2009/2010


May 2009 M/S # 20


Objectives Inspire students creatively

Support for current campaign, e.g. English week, Mother’s day

Other attributes Bilingual / multilingual posters, if possible

Mount on bulletin boards and walkways (locations to be identified)

Relocate / refresh every 2 months, every quarter or start of new campaign

Thematic poster - relate to current campaign, if any

Monetary cost Range from RM10 to RM100 or up to RM200 per poster

Alternative option Get students to design posters in PSV or Pusat Sumber

AJK PIBG2009/2010


May 2009 M/S # 21

Agenda








AJK PIBG2009/2010


May 2009 M/S # 22

Bureau Committee Members

Bureau Head/Chairperson (AJK PIBG – parent)

Bureau Secretary (AJK PIBG – teacher)

“PIBG Bulletin” editorial/sub-committee team

“Hall of Fame” sub-committee team

Other PIBG or AJK PIBG members

Other teachers

Other volunteers

Contributors (articles, artworks, etc.)

Students (to be recommended by teachers)

Teachers (Malay & English Language)

Students (Malay & English Language Club)

AJK PIBG2009/2010

Thank youfor your time“Anyone can build a stop sign – or even a traffic light – but it takes a different mindset entirely to conceive a city-wide traffic control system.”- Bruce Schneier

ajk pibg 2009/2010 portfolio: komunikasi & informasi proposed/planned activities for 2009-2010...

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