akkual - usp.ac.fj

AKKUAL GEHERAL NEETIHG

DATE: THURSDAY 27TH APRIL 2017 VEHUE: USP GYMHASIUM TIME: 12:00 PM TO S:OOPM

~ The University of the South Pacific Staff Un ion

ORDER OF MEEETING

27/4/17

1. Establishment of Quorum by the Treasurer

2. Prayer

3. Welcome by the President, Brother Reuben Colata

4. 1 minute silence in respect for our brothers and sisters

who have left us in 2016 - 2017

5. Minutes of the 42nd Annual General Meeting

6. Matters arising from the minutes

7. Annual Report

8. Treasurers Report

9. Motions

10. Introduction of new Executives for 2017 - 2019

11. Other Business - with the permission of the Chairman

12. Adjournment

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~ THE UNIVERSITY OF THE SOUTH PACIFIC STAFF UNION

Notice of

ANNUAL GENERAL MEETING

Pursuant to Clause 11 of the University of the South Pacific Staff Union Constitution, notice is hereby given that the 43rd Annual General Meeting of the above Union will be held on Thursday April 2ih commencing at 12.00 noon at the University Gym.

AGENDA

1. Establishment of Quorum 2. Welcome 3. Minutes of the 42nd Annual General Meeting 4. Matters arising out of Minutes 5. Annual Report 6. Treasurers Report 7. Motions and Amendments to the Constitution (if any) 8. General business ( with the approval of the Chair 9. Introduction of new office bearers for 2017 - 2019 10. Adjournment

All motions and /or amendments to the Constitution should be signed by the mover and the seconder and should reach the Secretary no later than 4.00pm on Thursday 20th April, 2017.

Litiana Waqalevu SECRETARY

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The University of the South Pacific Staff Union

PAST PRESIDENTS AND SECRETARIES

Year President Secretary

1974/ 1975 The Late Hitendra Kumar Raieshwar Prakash 1975/1976 The Late Hitendra Kumar Narendra Nandan

1976/ 1977 The Late Hitendra Kumar Narendra Nandan

1977/ 1978 Aca Naqatalevu Ravi Naqatalevu

1978/ 1979 Aca Nagatalevu Rajeshwar Prakash

1979/ 1980 Aca Nagatalevu Vilikesa Mocelutu



1982/ 1983 Mahendra Prasad Raieshwar Prakash

1983/ 1984 Ema Druavesi Prem Lata Kumar

1984/ 1985 The late Raieshwar Prakash The late William Peter

1985/ 1986 The late Rajeshwar Prakash Vishnu Dayal

1986/ 1987 The late Rajeshwar Prakash The Late William Peter

1987/ 1989 The late Raieshwar Prakash The Late llisapeci Kuruvoli

1989/ 1990 The late Rajeshwar Prakash Semi Vueti

1990/ 1991 The late Raieshwar Prakash Ratu Filipe Tuisawau

1991/ 1992 Semi Vueti The late Rajeshwar

Prakash

1992/ 1993 The Late Unaia Raimua Tabsu Gounder

1993/ 1994 Tabsu Gounder Litiana Waqalevu

1994/ 1995 Alex Singh / Mahendra Prasad Litiana Waqalevu

1995/ 1996 Mahendra Prasad The late Jacqueline Ah

Kee

1996/ 1997 Rajeshwar Prakash Raja Kumaran

1997/ 1998 Vijay Kumar The late Wilisoni Jiuta

1998/ 1999 Vijay Kumar Naisa Yabaki

1999/ 2000 Raja Kumaran Litiana Waqalevu

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2000 /2001 Raja Kumaran / Maraia Lesuma Litiana Waqalevu

2001/ 2002 Alex Singh / Riaz Ali Litiana Waqalevu

2002/ 2003 Riaz Ali/ Maraia Lesuma Litiana Waqalevu

2003/ 2004 Vijay Kumar Litiana Waqalevu



2006/ 2007 Salanieta Vakalala Litiana Waqalevu

2007/ 2008 Salanieta Vakalala / Anasa Waqa Litiana Waqalevu

2008/ 2009 Rueben Colata Litiana Waqalevu






2014 / 2015 Rueben Colata Litiana Waqalevu

2015 / 2016 Rueben Colata Litiana Waqalevu

2016/2017 Rueben Colata Litiana Waqalevu

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UNIVERSITY OF THE SOUTH PACIFIC STAFF UNION

MINUTES OF THE 42nd ANNUAL GENERAL MEETING HELD ON WEDNESDAY, 20TH APRIL, 2016 AT 2.00PM in the USP Gym, Laucala Campus, Suva

IN ATTENDANCE : 1 USPSU Financial Members: See attached list

APOLOGIES RECEIVED :

Elona Mitchell

l ESTABLISHMENT OF QUORUM 1.1 The Treasurer, Bro Pradeep Prakash confirmed there were 176 members

in attendance for the required quorum.

2 PRAYER

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4

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2.1 Bro John Rigamoto offered the opening prayer.

WELCOME BY THE PRESIDENT, BROTHER RUEBEN COLATA 3.1 The President, Reuben Colata welcomed all union members to the 42nd

Annual General Meeting.

ONE MINUTE OF SILENCE 4. 1 A minute of silence was observed in memory of those members whose

lives were called to rest in the past 12 months.

MINUTES OF THE LAST (41st) ANNUAL GENERAL MEETING 5.1 The 41 st Annual General Meeting minutes was adopted; moved by Sis

Aseira Damudamu and seconded by Sis Apikali Tuitakali.

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5.2 Corrections to the Minutes 5.2.1 The following members' names were omitted from the list 5.2.2 The letter 'a' missing from P8, last line of item 6.1.1

6 Matters Arising 6.1 NIL - there were no matters arising for noting.

7 2015 Annual Report 7. I The Secretary, Sis Litiana Waqalevu, went through the Annual Report for

2015 page by page. As there were no queries from the floor, the report was accepted. Moved by Bro John Rigamoto and seconded by Sis Litia Daulako.

8 Treasurer's Report 8. I The Treasurer, Bro Pradeep Prakash went through the report, then invited

questions from the floor. There were no queries.

8.2 The Treasurer then went on to explain briefly about the 'Disclaimer Statement \vhich is the norm practised now by financial accountants.

8.3 The Financial report was accepted; moved by Bro John Rigamoto and seconded by, Sis Susan Naco

9 GENERAL BUSINESS

9.1 Victimization by Management on Library staff Sis Litiana assured the Library staff that the Union was on standby to fight for its members. The Collective Agreement was in line with the ERP/CA and ILO.

9.2 Tenured Staff Management had promised 3-year renewable contracts for tenured staff, and this is being followed up by the union. Members were requested not to sign any contracts until this \\as resolved.

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9.3 Funernl Expense $5,000 funera] expense is included in the BSP Medical Insurance package, plus $10,000 on your life.

9.4 2014-2015 Staff Review Appeals Members can appeal as provided for in the Staff Policy.

9.5 Medical Cards Those members who still have not been given a Medical Card should first check with Sis Luisa Mafi in HR office or contact the Union office.

9.6 Assistant Secretary position for USPSU Interested members may apply for Assistant Secretary position as it became vacant earlier 2016 when Sis Iliana Nasedra resigned. Note that election year is 2017, so members can start thinking about all union positions will be available, so please ensure you nominate members who can do the job as union otricia]s.

ADJOURNMENT 10.1 The meeting ended at approximately 4.15pm.

Bro Rueben COLATA President

Sis Litiana \VAQALEVU Secretary

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2016 AGM Attendace List

No. Staff ID Staff Name Department Sign 1 H02009821 Qionimua lsireli Faculty of Arts, Law & Edu-General 3 H99007924 Makadre Miriama Faculty of Science & Tech - General 4 H91001355 Masitoqi Sakiusa Faculty of Science & Tech - General 5 H95008856 Maharaj Dharmendra Division of Biological Sciences 8 H11026594 Komai Lepani Faculty of Business & Eco - General 11 H11017952 Prasad Ramesh Division of Marine Studies 12 H11025250 Lomaca Sokoveti College of Foundation Studies 13 H11018034 Maibenau Meli College of Foundation Studies 14 H11001870 Kabu Milika Library 15 H11027422 Nacolaivalu Eka Library 16 H11095575 Rigamoto Nina Library 18 H95008991 Torolevu Merewalesi Library 20 H11066001 Cabebula Josaia VC - Office 22 H96008937 Kurusiga Sera Campus Life 23 H91001057 Marama Asena Campus Life 24 H11096238 Masala Petero Campus Life 25 H96009129 Rainima Akeneta Campus Life 27 H11010806 Toma llisaveci Campus Life 28 H11047340 Uluikadavu Karalaini Campus Life 29 H99009368 Atalifo Sumasafu Residential Hall 30 H91001370 Bulou Siteri Residential Hall 33 H96008587 Racakau Vilisi Residential Hall 34 H91001093 Ranawai Salome Residential Hall 35 H91001049 Ratumaikoro Mereula Residential Hall 36 H91001081 Rokomatu Joseva Residential Hall 37 H00'J07928 Semesi Tomoniko Residential Hall 38 H99008408 Tigarea Mua Residential Hall 41 H96008595 Vasuca Kelera Residential Hall 46 H91001336 Davetawalu Mosese Security 48 H95008537 Dwaj Rajesh Security 50 H11018052 Gyneshwar Gyan Security 51 H11095396 Kautunibanaba Ofati Security 58 H01011454 McGoon Clifford Security 60 H91001053 Navitaki Batui Security 62 Hll018188 Saaabobo Tevita Security 65 H11046163 Tulele Manoa Security 72 H11010393 Basaga Esava P & F - Maintenance 73 H11077374 Brown Tevita P & F - Maintenance 74 H11007521 Buka Sailasa P & F - Maintenance 76 H91001508 Domodomolagi Lepani P & F - Maintenance 78 H11084151 Haq Abdul P & F - Maintenance 80 H91001296 Kuruiuru Aisea P & F - Maintenance 82 Hll036871 Mausio Arone p & F Maintenance 83 H11068807 Naqelevuki Viliame p & F Maintenance 85 H11027699 Prasad Jai P & F - Maintenance 86 H11066827 Prasad Narend P & F - Maintenance 87 H91001288 Ram Hari P & F - Maintenance 88 H96008673 Ram Paras P&F Maintenance 90 H11034336 Ravu Pita P & F - Maintenance 91 H11042950 Seru Samuela P & F - Maintenance 93 H91001155 Sole Akuila P & F - Maintenance 94 H11014976 Tabaka Josevata P & F - Maintenance 96 H91001530 Tabualailai Jone P & F - Maintenance 98 H11027701 Tamani Kavaia P & F - Maintenance 101 H98008242 Waaa Kolinio P & F - Maintenance 103 H91001295 Waqaevo Etonia P & F - Maintenance 104 H11036881 Waqanisau Epeli P & F - Maintenance

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105 H91005213 Monua Eric Book Centre

107 H02010082 Raceva Timaima Book Centre

112 H97008495 Sikinairai Vasenai Faculty of Arts, Law & Edu-General

115 H91005389 Devchand Rama School of Education

117 H91001799 Tuilau Ulina School of Education

120 H91005266 Bainivalu Arieta Faculty of Science & Tech - General

123 H91005091 Waqalevu losefo Faculty of Science & Tech - General

125 H11022325 Padayachi Siva Division of Biological Sciences

126 H02008683 Prasad Abhineshwar Division of Biological Sciences

127 Hll046428 Singh Hitesh Division of Biological Sciences

128 H00007992 Yabaki - Goundar Mere Division of Biological Sciences

129 H11019758 Cama Taraivini Division of Chemical Sciences

130 H11017681 Lal Joslin Division of Chemical Sciences

131 H00008218 Taukei Laisani Division of Chemical Sciences

132 H96008545 Tunidau Thomas Division of Chemical Sciences

133 H91002210 Vualiku Vilikesa Division of Chemical Sciences

135 H91005080 Mualevu Litia School of Computing,lnfo & Math Sci

136 H96008942 Nand Nitesh School of Computing,lnfo & Math Sci

137 H91005299 Cawanibuka Joape School of Engineering & Physics

138 H11046425 Dea Shanil School of Engineering & Physics

139 Hll028197 Lal Avinesh School of Engineering & Physics

141 H11085463 Raj Binal School of Engineering & Physics

142 H98008707 Ravai Iona School of Engineering & Physics

147 H02010422 Finiasi llima Faculty of Business & Eco - General

150 H01007823 Bentley Gloria School of Accounting and Finance

152 H91001603 Naco Susan Division of Geography

153 H91005205 Liwaiono Fulori Division of Land Management

155 H91005199 Tafunai-Mani Susan L School of Management & Public Admin

157 Hll046299 Kumar Amitesh Graduate School of Business

158 H91005267 Yaya Mere Graduate School of Business

162 H98006446 Fong Saimoni Oceania Ctr for Arts,Cult & Pac.Std

163 H91005071 Bulai Nanise Division of Marine Studies

164 H99008348 Kuruyawa Timoci Division of Marine Studies

168 H11007737 Kafoa Akata College of Foundation Studies

170 H98009017 Muliaina Maria College of Foundation Studies

171 H11026494 Narayan Kamal College of Foundation Studies

172 H11019866 Prakash Pradeep College of Foundation Studies

173 H11017795 Rigamoto John College of Foundation Studies

174 Hll054377 Rokobera Elimi College of Foundation Studies

175 H11027746 Shandil Abhinay College of Foundation Studies

177 H11013153 Uluimoala Maleli College of Foundation Studies

178 H11019358 Vakataukai Semiti College of Foundation Studies

180 H91005060 Veilaveyaki Georgina College of Foundation Studies

181 H00007035 Baseresere Koini Information Technology Services

182 H11007827 Daulevuka Valami Information Technology Services

183 H11055740 Jannah Rozatam Information Technology Services

185 H11026060 Kumar Manoj Information Technology Services

186 H11098132 Kumar Natashni Information Technology Services

187 Hl1055741 Kumari Nancy Information Technology Services

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189 H11026641 Mudaliar Sanjesh Information Technology Services

191 H11017733 Prasad Ameet Information Technology Services

192 H11037591 Saiyad Tasleem Information Technology Services

193 H11036193 Sanday Frank Information Technology Services

199 H99008686 Tukaituraga Varitema Information Technology Services

202 H01007870 Wainikesa Seini Information Technology Services

204 H11008332 Antonio Paul Library

205 H91005376 Batiwale Jone Library

207 H11027763 Chand Davina Library

208 H91005371 Cokomata Sese Library

209 H11036546 Dyer John Library

211 H01008008 Fonmoa-Kean Cherie Library

213 H11017677 Kubuwai Sofia Library

214 H11093408 Kumar Amit Library

215 H11056054 Kumaran Sanjana Library

216 H95009095 Makasiale Viliame Library

217 H96008541 Mitchell Elona Library

219 H11054466 Nand Caroline Library

222 H11016319 Qionibaravi Tavite Library

224 H96008510 Ratudina Josese Library

225 H01007954 Reddy Shree Library

226 H11055704 Rehman Sheik Library

227 H91005377 Sau Lavenia Library

229 H02010100 Singh Chandra Library

230 H11000082 Singh Virendra Library

231 H91005143 Talemaimaleya Viliame Library

232 H02010068 Tavisa Amora Library

234 H91005122 Vuniduvu Joeli Library

236 H95009204 Molikula Kitiana Ctr for Flexible & Distance Learn

237 H95008675 OBrien Koroata Ctr for Flexible & Distance Learn

238 H11007712 Donuvakayanuyanu Lasarusa Multimedia Unit

240 H95008544 Raimua Sereima Multimedia Unit

244 H00007987 Koro Miliakere CDD - Course Design and Development

245 H11046307 Philitoga Ronald CDD - Course Design and Development

246 H95009206 Rokodi Sera COD - Course Design and Development

258 H91005113 Antonio Akanisi Mailroom

262 H91005345 Vatunitu Esala Mailroom

270 H11000111 Baleigau Limiva Student Academic Services

271 H02010421 Baleinamacu Naomi Student Academic Services

272 H11000491 Beci Seruwaia Student Academic Services

273 H91005391 Colata Reuben Student Academic Services

276 H95009029 Kabure Julian Student Academic Services

277 H11109188 Leleiwaca Akeneta Student Academic Services

279 H91005167 Nawadradra Marica Student Academic Services

280 H11013152 Raicebe Waisake Student Academic Services

281 H98008224 Ralifo Mausio Student Academic Services

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282 H11109728 Ravutu Titilia Student Academic Services

283 H91005057 Robinson Matilda Student Academic Services

284 H91005015 Samisoni Muariro Student Academic Services

285 H11001928 Sukhu Rodney Student Academic Services

287 H11034354 Tava katu raga Lusia na Student Academic Services

289 H91005161 Vacala Tarisi Student Academic Services

291 H11071572 Baleikumi Talica Council &Cntr Committee Secretariat

293 H91005349 Tuinaceva Titilia Council &Cntr Committee Secretariat

295 H11037860 ChewTupou Rest Office

300 H91002471 Tigarea Faga Finance Systems Administration Unit

302 Hll056192 Raikoti Maciu Payroll Unit

306 H91005197 Damudamu Aseira Accounts Receivable

309 Hll088650 Naivalu Manaini Accounts Payable

310 H11007596 Vakacabeqoli Rosana Accounts Payable

320 H91005242 Tuinaceva Jioji P & F - General Office

323 H11010804 Radravu Emasi P & F - Maintenance

324 H01008018 Yee Victoria P & F - Maintenance

327 H11003061 Ratuwalesi Akata Institute of Applied Science

328 H11061529 Waqainabete Timaima Institute of Applied Science

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~ The University of the South Pacific Staff Union

President

Vice {President

Vice President

Secretary

Asst. Secretary

Treasurer

Committee Members

OFFICE BEARERS

2016- 2017

Rueben Colata

Shree Reddy

Avinesh Lal

Litiana Waqalevu

Iliana Nasedra/ Mere Yabaki

Pradeep Prakash/ Aseira Damudamu

Nitesh Nanci

Hitesh Singh/ Lasarusa Donuvakayanuyanu

Eric Monua

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The University of the South Pacific Staff Union

Annual Report 2016 -2017

Our sincere greetings to you all our loyal members of the USP Staff Union. A very special greetings to you our brothers and sisters in Lautoka, Labasa and Savusavu Campuses.

A very warm welcome to those of you who are present here today as new members and attending this Annual General Meeting for the first time. Welcome, and Ni sa Bula vinaka mai.

2017 is the second year in which the Fiji Elections Office will be conducting elections of our new Office Bearers who would take us through 2017 - 2019.

"Where Trade Unions are most firmly organized, there are the rights of the people most respected".

I present to you the 2016 Annual Report.

Office Bearers 2016 -2017

Positions Names Dept President Rueben Colata SAS Vice President Shree RaQnath Library Vice President Avinesh Ali FSTE Secretary Litiana Waqalevu Non staff Assistant Iliana Nasedra/ Mere FBE/FSTE Secretary Goundar Treasurer Pradeep Prakash/ CFS/ Finance

Aseira Damudamu Executive Nitesh Nanci FSTE Committee

Hitesh Singh/ Lasarusa FSTE/ CFL Donuvakayanuvanu Eric Monua Book Centre

A creative man is motivated by the desire to achieve, not by the desire to beat others

Try not to become a man of success, but rather a man of value.

Executive Meeting

With the 2016/17 Executives it has always been a problem finding a day to have executive meetings as many Executives were taking part time studies and that their

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classes were clashing with meeting days and times. The Executives were also affected with the resignation of the Union Assistant Secretary after she had retired from USP leaving us stranded with meeting minutes including other secretarial files. We were later informed that the Assistant Secretary was later recruited as "Consultant " again at FBE but the position did not last as there was insufficient time for her to hand over Union files before her demise.

Tropical Cyclone Winston

Fiji was devastated with a category 5 cyclone at the end of February 2016. There were major infrastructure damages all over Fiji. The University was closed for one week after the cyclone as there were fallen trees, broken power lines and flooded rivers and drains everywhere.

Our Health and Safety officers were on stand by for evacuations while our grounds man Maintenance staff cleaners and security guards were called into work to help clear the debris and bring about normalcy on Campus. The University Vice Chancellor Professor Rajesh Chandra called on staff and students to help through the Cyclone Appeal.. USP Staff Union members collected $253 and the Union topped it up to $500 which was acknowledged by the Vice Chancellor.

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Collective Agreement 2016 - 2018 registered

The Collective Agreement between the Union and USP was implemented 1st January 2016 and officially registered with the Ministry of Labor on 23rd February, 2016.

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* . .

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OFFICE OF THE REGISTRAR OF TRADE UNIONS

FORM ER19

CERTIFICATE OF COLLECTIVE AGREEMENT

[Section 166 (4) (b) of the Employment Relations Promulgation 2007 and Regulation 51]

I, the Registrar of Trade Unions, certify that the collective agreement dated 23 October 2015

made between THE UNIVERSITY OF THE SOUTH PACIFIC STAFF UNION and THE

UNIVERSITY OF THE SOUTH PACIFIC was registered under Part 16 of the Employment

Relations Promulgation 2007on .;} ..... February 2016.

Signed

~- -)~0 \ . ,·. 1-·'), . ...__- '·---·

Salaseini Daunabuna

Registrar of Trade Unions

.... )-:.~ . ./.--~.?-/.~' .. t.t .............. . Date

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Grievances

The Union started off with 19 issues from the end of 2015 and they continue to drag them on up till to date. (2017)

lte Grievance What was Agreed to USP's response Union's Remarks m No

1. 2013/2014 52 appeals received for VPA to Out of the 52 appeals This was part of the Staff Review make decision on only 7 contained MOU signed in Appeals procedural October 2014 and

inaccuracies the VPA is still yet to make a decision - 1 year ago

2. 8 Reasons in their termination USP's decision to 8 staff lose their Maintenance letter was a SRC decision terminate the 8 staff jobs without any staff on performance. Staff were not stands appeals. Natural termination given an opportunity to appeal justice denied

like all other USP staff. Natural justice denied

3. Job Appeals process to justify This will immediately Awaiting result Evaluation be sent to PWC for Appeal 2015 review

4. Labasa Acting That the 2 staff be paid as per Awaiting submission Awaiting results Appointment Agreement of source documents s Loata and by 25/10/16 for Ana Voliti payments to be

made

5. Loata - To upgrade Loata into the same Awaiting Campus Awaiting results Compliance salary grade as Banner Operators Director to response with ERP by 25/10/16 on the

JD and Job Title

6 Ex gratia To pay all those who worked Agreed in principle Awaiting confirmati Payments for when USP was officially closed and working on an ex on and payment those staff gratia package who worked during Cyclone Winston

7. USP Medical That staff could visit the Medical Access to medical Matter is declined Centre Centre facilities should be

best managed by designated Medical Practitioners under the Medical Insurance Scheme

8. Tenured staff This is already in our 2016 - 2018 The matter is agreed Failure of this is in

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to contract Agreement. in principle subject to breach of our staff- legal advice Agreement. This

contract clause

letters was discussed

and signed by the

two parties and cannot be removed

by any legal person

upon the approval

of the signatories.

9 Computers f To revert to original provisions Agreed that all pay Breaching

or security where securities had access to slips for securities confidentiality if staff computers will be printed from printed from

Payroll and Security Control -

dispatched to staff needs to be re on pay days addressed

10 2015 SRC Appeals 2015 process to take This matters agreed No time frame and

Appeals place and will be dealt with is still awaiting similar to Item Nol

above

11. Cleaners Decision to centralize HR working with No decisions made

clocking on/ the machine Campus Life

off

12 OHS Meeting set ups of No notice

Committee various Levels of meetings or

elections of OHS

reps

13 Maintenance Redundancy consultations USP hopes to meet Union has sought

and Mail for consultations legal advise on Room closure procedures as USP

has

predetermined resu Its

14 Security Meal Agreement should override any USP declines Unions ERP rules that any

allowances earlier decisions. Overtime Meal request hours worked after

allowance is for all Union the normal working

members at $15. hours is Overtime,

therefore the

securities who are

beingpaid Overtime

rates should get meal allowances

equivalent to

any Union

members meal claim

15 Department Department work rules must be upheld This was a case from

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Work Rules consistent with the Collective the Library Agreement

16 Library The Library like other workplaces upheld No written decision refusal to at USP are expected to manage to the Library for recognize th within the Ordinance Policy and our records e Union Collective Agreement Guidelines

17 Medical Agreed that the staff will Agreed subject to Union request that Insurance nominate a next of kin in line with clarification from this matter is Cover for the insurance policy Insurance provider treated with staff's next of urgency kin

18 Staff Review Procedural error on the decision Agreed to contract Matter resolved as Policy- made extension to allow per request Lavenita Gock for appeal

19 $value of Staff Review Policy to be reviewed Matter agreed Amendments to increment in line that the l&J will get Policy provisions and bonuses with an amount to differentiate the appropriate $val for l&J and the two work groups as were the ue and that the Hourly Paid practice before 2015. Hourly Paid Staff

review Policy will be amended to reflect the change

The above were the main issues that were not resolved in 2015 and carried forward to 2016. Interestingly there are still some of the above issues that has not been resolved to date ( 2017)

After many false promises by USP that issues will be resolved, the Union was still not satisfied with the outstanding issues. We the Union Executives found that there was no urgency in resolving issues and we needed to show USP our equal desperation on the matters.

On Friday 21st October 2016 the members of the USP Staff Union staged a protest march on Campus in their bid to show USP Management their frustrations about the unresolved issues. A petition was handed to USP Management where the Union had requested that all Union outstanding issues be resolved by the 25/10/16. USP did not take heed of our request but instead had asked for the two parties to meet on the 25/10/17 to discuss and hopefully settle the issues. Because USP did not provide us with solutions to the cases the Union filed a 21 days strike notice with the Ministry of Labor. As of October 25th the unresolved issues have decreased from 19 to 12 as listed in the strike notice.

Listed are the issues that we want resolved :

1. 2013 - 2014 Staff Review Appeals - 52 appeals on record - no appeals done 2. 8 maintenance staff terminated through Staff Review 3. Job Evaluation Appeal 4. Acting Appointments - Labasa staff 5. Loata salary - not incompliance with ERP 6. Ex gratia payment for staff who worked during Cyclone Winston when USP was officially closed

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7. Tenured staff contract to read renewable contract 8. Computers for security staff to access pay slips 9. 2015 Staff Review Appeals 10. Centralizing punch in/out clocks for cleaners 11. OHS Committee - no election of OHS reps 12. Security Meal allowance

STAND UP

USP Staff Union members protest on Friday 20/10/17

Labasa Issues Resolved The Union is happy to have resolved a few cases from Labasa and Savusavu. In Labasa our former member Ahmed Shah applied for a senior position, went through an interview and was selected. USP held back the position and made excuses that there was no money to recruit . The matter was reported to the Union and we are happy to see one of ourvery own members excell to a senior comparable position.

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The second issue is two Admin ladies who took on the responsbilties of other staff namely Semi Drecala, Unaisi Bcinaivalu and Praneel who left Labasa for Laucala Campus. Their overtimes had accumulated and not paid. This was work done in 2015 and finally paid in 2016. The Union noted that a staff was working in Labasa for 17 years without any SRC remuneration. The Union also noted that the staffs' salary was not in line with similar positions on Laucala and Lautoka Campus. A complaint was lodged due to the fact that the case was a direct breach of workers rights to equal pay. We are happy that after serving the University for more than 17 years recognition has been finally granted to upgrade the salary from a Grade 2.1 to Grade 3.4 in line with others who have similar Job titles and Job Descriptions.

Retirement Benefits

As part of the 2016 Collective Agreement, we sincerely thank the Unversity for its financial assistance which helped out in the payment of retirement benefits to the 32 staff members who were retired in 2015/2016. As of today we still continue to pay out retirement benefits.

Ex Gratia Payments for Maintenance staff

Tropical Cyclone Winston devastated Fiji inFebruary 2016. At the height of the cyclone, the University was closed for a week. Debris were everywhere, broken power lines and overflowing drains. The Unversity depended on its Maintenance, Security and cleaners who were all called in to work. The Union had asked for an exgratia payment for all those who worked. This was only approved and paid out to all in December 2016. Everyone got a $200 exgratia payment in recognition of their help during the cyclone.

Demise of two Union Members

It was tragic to lose two of our Union members in 2016. They were Captain Netani Tulele and our very own Assistant Secretary, Sister Iliana Nasedra. Rest in Peace Brother Netani and Sister Iii, we remember you today as part of this big family of the USP Staff Union.

Library did not recognize Union

The Unversity Library is the only Department at USP that does not want to recognize the Union. It is the only Department in USP that make workers work under a Manual that is aligned to the USPSU Agreement and where clauses are copied and inserted into their Manual. The Union normally liases with HOD/Faculty in our attempt to resolve issues amicablly rather than having them inflated and to take more time and writing letters to resolve, especially with petty issues. The Union was not at all happy with the reaction it got and raised the issue in a meeting with VC. lnformaton for our members is that any intenal manual is your internal guideline that is signed only by your bosses. Our Agreement is much superior than any Manual and has working conditions and benefits for all union members. It has been signed by the VC for the University and by the Secretary and President of the Union for the Union, and registered with the Ministry of Labor as required by law for all registered Trade Unions.

20

Computers removed from security gates

Computers were removed from the University main gates by those in authority. The securities were blamed for playing games and locked into the social page whenever they man the gates. The Union was not at all happy with the decision as the computer was not there only for the bad purposes that they are being blamed for but a very important tool for communications vice versa, access of pay slips, applications on line such as annual leave and a source of educational tool for staff. HR as now offered to provide services to Securities who need to access their payslps or for any applications on line. On this note we thank the HR l&J staff who are being given added duties to access such needs for our security officers. What a shame, computers are supposed to be encouraged as a learning tool, but that is not to be it at USP.

Union Treasurer Resigned

Pradeep Prakash was elected in the 2015 Election as Treasurer. He served us until November 25 2016 and resigned from his position.

Security Meal Allowance

The issue about Security meal allowance was an itemtaken to Mediation on February 16 th , 2017. While discussion was taking place about the issue, the Union was informed by the University reps that they will pay for the meal allowances. The Union continued to write and even thretened USP that we will return the case back to the Ministry of Labor's Medation services. We receved a letter from the VPA confirming approval to pay effective from the Mediation date 16/2/17. The Union is not satisfied with the implementation date as there was no agreement done between the parties on this. To date there is still no confirmation on this payment. The Union will re file this caseas it should have been effective from January 11 2017.

Tenured Staff Contracts still not signed

All tenured staff who should have signed new contracts in 2016 are still with out valid contracts. As per our signed Agreement the parties agreed that the new contracts of tenured staff would have the words "renewable contract "inserted into their contract. After 2 years of negotiations with HR there was nothing positive coming from their end until such a time when the Union office was informed by two tenured staff that their USP ID card was no longer vallid when scanned at the USP Library. When this information was relayed to HR we were told that it wuld be immediately fixed. The President then asked for a copy of his contract which we found that contracts were already done up and dated December 2015 and it did not have the renewable contract stated. The excuse we were given from HR was that they did not know that contract letters were already done. When we questioned the validity of some of the cl uses in the contract, HR then referred the document for verification by the USP lawyers. We worked on the contract for a couple of weeks and finalised our bit and were satisfied with the final draft given to us. When we sent back our final approved draft to HR,

it did not find its way back neither to us or to the members concerned.

Director HR Resigned

21

In the middle of so many outstanding issues we agin were informed that the OHR has resigned. In his first year, the former Manager IR Jope Wainiqolo resigned and left a vacuum that has never been filled. In the interim the Union was trying to resolve Union issues directly with the OHR and in some occassions were grateful that DVC Professor Derrick Armstrong in his capacity as Acting VPA was on hand to help out. With no OHR and we have noted that USP has advertised for An internal staff to be seconded into the position of OHR for one year while the position is advertised, we also note that there is still no Manager IR recruited to date.

Contracts signed by Faculty Heads and Heads of Departments

We are concerned about staff who has been employed by USP for more than 5 to 10 years continuously and are now been offered 3 to 6 months contracts by their bosses. All staff who work contnuously for more than 12 months are reviewed by the Staff Review Coomiitee annually. The Staff Review Committee are empowered to terminate staff on non performance and also renew contracts for those whose performance have excelled during the 12 months review period. After the SRC cleaners at FBE, a painter at Commercials and a few l&J staff were given contracts by their HOD/Faculty to sign. On the same conrtracts, the same staff eceived letters from HR relaying the results of Staff Review Committee to them. In one particular case, SRC had renewed the contract for 3 years and two weeks later the HOD/F sent another contract to the same staff to sign a 3 months contract. We believe and understand that all staff contracts for established positions are recorded and signed at the HR office.

Staff Reviews for l&J and Horly Paid Staff

The 2016 Staff Review held in September was divided into four sets of Committees. FSTE Mere Yabaki Goundar sat in that Committee FALE FBE Rupeni Tawake sat in that Committee Central/ Non Faculty- Tarisi Vaca la sat in that Committee

In the three Faculties there was no appeals made against the decisions made by the SRC, while the Central/Non Faculty area received the most appeals. Thank you to those staff that sat in the SRC committee for upholding the SRC rules and policy. However the Union is not at all happy with the Central/Non Faculty Committee as the Confidential clause was breached by a member who released information to staff before the official notice came from HR. The Union raised its concern with the VC and the Chair of SRC that the release of confidential information is a clear breach of University Policy. VC's response on the breach is that disciplinary action is warranted and we are still awaiting to see that such disciplinary action is implemented.

$ value of the increment and bonuses for l&J and Hourly Paid Staff

After the Staff Review 2015, the Hourly Paid staff who received bonuses were very lucky that they collected $936 in one bonus. Some staff collected 2 or 3 bonuses which s a multiple of the $936 which amounted to some $1872 or $2808 respectively. There was no complaints when there was more $'s in your Bank Account. While the Hourly Paid was enjoying this mistake, the l&J staff bonus and

22

increments were $935. The chances of a double or triple bonus for l&J staff was very slim. Bonuses are one off payment of the incremental or bonus $value. Comes 2016 this was corrected and it brought about many disgruntled hourly paid workers. This has now been corrected through adjustments to the Staff review Policy.

Job Evaluation

The Union had been meeting regularly with HR in the preparation of workload and key Performance Indicators (KP(} for all l&J and Hourly Paid positions. Our aim was to have all these done by December 2016. In the meetings that we have had with HR all positions were identified and checks were done on the available Job descriptions for the positions. We were informed that out of the 180 positions selected for identified positions there were only 30 positions that had Job Descriptions . The Union and USP later met with Price Waterhouse on setting up a time line to identify, interview and make preparations for the Job Evaluation to take place. All these effort came to nothing after the Manager IR Jape Wainiqolo resigned from USP and left USP in December 2016. When the new Director Human Resources Manager, took up full responsbility, the Union reminded him of Clause 11.02 of the 2016- 2018 Agreement which reads:

The parties agree that by December 2016 Workload and KPl's for all Intermediate and Junior and Hourly Paid staff positions will be establised by the niversity. The initiative is linked to the completion of a Job Evaluation (JE) and JobDescription(JD) exercise and the roll out of the Staff Development (SDA) procedures and processes too for this category of staff. This exercise is now overdue and the Union has enquired about its continuity. The latest on this we are told s that all processes and correspondences on the matter have been lost and therefore the new Manager TA& M Ms Jayhotika Ram will continue from where Jape left.

The Union is grateful that the Manager TA&M have already begun with a workshop for all Union selected members with HR reps . This workshop was conducted by Price Waterhouse staff. The Union continues to request for a much faster pace in negotiations as we want the Exercise to begin at the earliest.

Properties and Facilities and mail room staff face major restructure

The Properties and Facilities and Mail room Staff with their respective Unions were given a 6 months notice that the University will undergo a major restructure. On the same letter talking about major restructure, the University had listed all Maintenance and Mail Room staff workers to be made redundant. The notice was given on September26th 2016. The Union raised the issue again with the VC as we were not clear as to what the University wanted to do. Was it restructure or was it redundancy. The answer we got from the VC was that all positions will be vacated and that all positions will be advertised and new staff will be recruited. USP, without any dialogue with the Union went further ahead and released a Press Release as attached.

The Union sought legal advice as we tried to understand Section 107 of the ERP which states:

If an employer contemplates termination of the employment by redundancy of workers for reasons of an economic, technological, structural or similar nature the employer MUST -

23

(a) Provde the workers, their representatives and the Permanent Secretary not less than 30 days before carrying out the terminations with relevant nformation including the reasons for the termination contemplated,the number and categories of workers likely to be affected and the period over which the terminations are intended to be carried out and

(b) Give the workers or their representatives as early as possible an opportunity for consultation on measures to be taken to avert or to minimize the terminations and on measures to mitigate the adverse effects of any terminations on the workers concerned, such as action to attempt to find alternative employment or retraining

24

Staff Redundancy

Staff Union

rrnm: Senl: To· SubJett: Attac t111lC,nlS

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25

Above is the press release put out by USP in September 2016. Even prior to this notice the University was already engaging private contractors to come in and perform the duties that belonged to Maintenance staff. The University also reduced overtime work for staff and made the outside contractors work seven days a week in trying to finish off all work that belonged to staff. After the above notice, staff work load was drastically reduced giving all opportunities to outsiders. As per the above notice, the University had planned to undertake a major restructure of its Properties and Facilities (P&F) section and will also seek to outsource its Mailroom Services. The Union noted with interest the procedures taken to restructure. As far as we are concerned there was no restructure. Most staff are still aware of how a restructure takes place in USP. First and foremost a Department Plan is drafted and staff fitted into the new structure according to their MQR and experience. After all are fitted in and there are still positions available than some of the multi skilled people are than moved or retrained to take up the remaining positions. Once this is completed than only we come to REDUNDANCY whereby the redundancy procedures available in our Agreement and the Employment Relations Promulgation comes into effect. The procedures include the following steps :

1. Volunteers - those who wish to be made redundant 2. Last in first out 3. Retirement - those nearing retirement age could be asked to be made to retire 4. Redeployment - staff could be redeployed to any other University Department pending

availability of similar positions within and possible retraining of staff 5. Exhausting all the above, the last option is redundancy where staff will be paid a redundancy

allowance as per the Agreement or the ERP

Redundant members marched up to VC's Office to deliver a letter requesting for an immediate payout of their redundancy pay. What USP did was not a restructure but trying to find a way to justify their need to remove all staff from their position, rename the Department and retitle the jobs on offer. I have been associated with USP since 1975 and never have I come across such Job titles as Porters, Fleet and Logistics Officer, etc. in a Department that serviced the needs of the University mostly in areas of unestablished positions.

26

All Maintenance staff were given 6 months redundancy notice effective 26 th September 2016 to 31'1

March 2017. Late February 2017 USP realized that it was a mistake to send staff on redundancy on the

31''1 March as this day was marked on USP Calendar for the first USP Graduation ceremony.

Because the process was so slow and that the parties have not met, all individuals were again issued

another letter to extend the expiry date of the redundancy notice from Friday 31 March to Monday 3 rd

April. Why such change to include the weekend Saturday and Sunday is a mystery that we did not

understand especially when the Maintenance staff were able to complete the removal of tents and

chairs from the Vodafone Arena by 8.00pm on the graduation day.

Monday 3 rd April and all staff turned up to work as required by the extension of date. The first thing

they noticed was that USP had put up a security guard at the entrance to monitor and check staff

movement at the Maintenance yard. There was no supervisor on sight to provide jobs for the day.

The Union resorted back to the assistance of the VC as staff waited for one full day (their final day) for

redundancy allowances to be paid. After 6 months of the notice the allowances was still not ready.

The Union sincerely thank the Vice Chancellor for his understanding and assuring us that all staff will

be paid by 5.00pm on Monday 3/4/17 which was done.

Due to the delays and slow negotiations, the Union was blamed for delaying the process. This was not

true as the Union was always waiting for consultations with USP and to try and mitigate on behalf of

its members. There was no such time for consultations or mitigations as USP drove their intentions well

beyond our reach.

On their final day of work staff were still not informed as to who have been retained and those who

will unfortunately leave. The Union got this information from HR via email at 11.30am on 3/4/17. We were equally frustrated with all the delays but they have become water under the bridge now.

On Tuesday morning 4/4/17 most of these redundant workers received phone calls again from USP asking them to return to work for an extension of 2 months contract.

Etonia Waqaevo was one who volunteered to return to replace someone that USP first called and

declined the offer. Etonia started work on the 4 th of April. Three weeks later on Friday 21 st April, he was

given his fixed term non- renewable contract letter of two months to sign.

By this date he had worked for 3 weeks without any pay.

He read the contract letter first and was surprised to find a clause in that 2 months contract that said:

(7) In accepting the offer, you also agree personally not to make any further claims on the

University on the redundancy package payable to you in light of the Restructure at the Properties & Facilities Division.

The Union wrote to HR demanding pay for the 3 weeks he has worked and informed them that Etonia

was not keen to sign the contract with the number (7) clause included.

Mail Room Staff

27

With all the happenings with the Maintenance staff the University extended the contract for another 2 months. By the 3/4/17 Esala Vatu also joined Maintenance staff and volunteered to take a redundancy pay. We now have 3 staff continuing to man the USP Mail Room.

The USP Mail Room was put out on Tender and only one vendor tendered. OHL has been given the opportunity to come into Campus and find out for themselves as to the everyday work of the USP Mail Room. Mail Room staff were told to help and assist OHL staff in any questions or needs about the Mail Room. When the Mail Room staff refused to help the DHL staff they were threatened to be sacked for insubordination. USP Procurement Office was holding meetings with DHL and a few selected staff who formed a Tender Committee which included the Mail Room Supervisor. On the day DHL was to make its presentation to USP, the Mal room supervisor was told to leave the room as her attendance may be seen as conflict of interest.

The Union have filed two Trade Disputes against the University for:

(1) For the noncompliance of Section 107 of the Employment Relations Promulgation (2) For redundant workers not paid to the end of their contracts.

Motions and Ammendment to the Constitution

As at 4.00pm Thursday 20/4/17, there was no motions and no amendments to the Constitution received from members

Elections 2017 - 2019

At the close of nomination time the following names were nominated into the various positions

Positions lncumbment Nominees Number required

President Rueben Colata Reuben Colata, Avinesh 1 Lal

Vice President Shree Reddy, Avinesh Lal Lasarusa 2 Donuvakayanuyanu, Joape Cawanbuka, Tarisi Vacala Shree Reddy, Avinesh Lal

Secretary litiana Waqalevu Esala Vatu , Litiana 1 Waqalevu

Asst Secretary Mere Yabaki Goundar Mere Yabaki Goundar 1 Treasurer Aseira Damudamu Aseira Damudamu, 1

Elenoa Seruvatu Executive Members Eric Monua, Nitesh Nanci, Lasarusa 3

Lasarusa Donuvakayanuyanu, Donuvakayanuyanu Marjorie Bola, Siva

Padayachi, Sera Kurusiga , Varitema Tukaituraga, Samuela Draunivudi

28

Conclusion :

At the end of another two years, we sincerely thank you all for your support. It has never been an easy two years but with your loyal support we managed to resolve some issues, arrange for protests, file Trade Disputes , attend Mediations etc. The next two coming years would be a challenge for the new Executives as there are issues still to be resolved like:

• Staff Review • Job Evaluation

• Salary Review • New Agreement 2018 - 2010

Thank you once again especially to our Executives who are not contesting the 2017 Elections, Eric Monua and Nitesh Nand. To our incoming Executives, we wish you all the best in your term in office and we ask all our members to give them all the support they need.

Vinaka Vakalevu

Litiana Waqalevu SECRETARY USP STAFF UNION 2015 - 2017

29

USP STAFF UNION FINANCIAL STATEMENTS

31 DECEMBER 2016

30

INDEX/CONTENTS

USP STAFF UNION

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2016

Statement by Office Bearers

Auditors' Report

Statement of Comprehensive Income

Statement of Financial Position

Statement of Cash Flow

Notes to and Forming Part of the Accounts

Statement of Disclaimer

31

SCHEDULE

1

2

3

4

5

6

7

L

SCHEDULE 1

USP STAFF UNION - LOAN ACCOUNT

STATEMENT BY OFFICE BEARERS


We, the President, Treasurer and Secretary, of the USP Staff Union hereby state that in

our opinion that the Statement of Receipts and Payments of the union as set out on

Schedules 2 to 3 are properly drawn up so as to give a true and fair view of the state of

the Union's financial position as at 31st December 2016.

We confirm that we have made available all records and information as required by the

auditors.

President ~--············

Treasurer .. CID.~:.~\~1,';~

Secretary ,/49~~

······················t·············

Dated at S.(,,1VC1 this _2_--_4-_ft._:) ___ day of _-"'_/A ..... ,1-~-· --'-~· 2017.

32

H.N. PA1\J.OE & CO. Chartered Accountants

Parshant Chambers Fiji Teachers Union Building

3 Berr; Road, Suva Email: [email protected]

-----:-------........-~--------~------------------------·-·-H.M. \D!CK) PANDE C. A., B.A.(FIJ°IJ PG'DAFM(FIJI) ACIS(UK) NZIM(NZ) FTIA(AUST) TELEPHONE: 331 1512, 331 29::': FAX : HN PANDE (679) 330 597 5

P. 0. BOX 1283, SUVA, FL!/

SCHEDULE 2

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 st DECEMBER 2016 INDEPENDENT AUDIT REPORT

Scope We have conducted a financial audit of the financial statements, records and procedures of USP STAFF UNION and hereby submit a report on our findings.

Our audit has been carried out in accordance with the International Financial Reporting Standards for Small and Medium-sized Entities to provide reasonable assurance as to which the records are free from material misstatements.

Our procedures included examination on a test basis, of evidence supporting the amounts and other disclosures in the financial statements and the evaluations of accounting policies and significant accounting estimates. These procedures have been undertaken to form an opinion as to whether an all material aspects, the financial statements are presented in accordance with International Financial Reporting Standards for Small and Medium-sized Entities so as to present a view which is consistent with our understating of the Union's financial position and the results of its operations as set out in on Schedules 3 to 6.

Board and Management's Responsibility for the Financial Statements The board and management are responsible for the preparation and fair presentation of these Financial Statements in accordance with International Financial Reporting Standard for Small and Medium-sized Entities. This responsibility includes: designing, implementing and maintaining internal control relevant to the preparation and fair presentation of Financial Statements that are free from material misstatement, whether due to fraud or error; selecting and applying appropriate accounting policies; and making accounting estimates that are reasonable in the circumstances.

33

Auditor's Responsibil,ity

Our responsibility is to express an opinion on these Financial Statements based on our audit. We have conducted the audit in accordance with International Standards on Auditing. Those standards require that we comply with ethical requirements and pion and perform the audit to obtain reasonable assurance about whether the Financial Statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the Financial Statements. The procedures selected depend on the Auditor's judgment, including the assessment of the risks of material misstatement of the Financial Statements, whether due to fraud or error. In making those risk assessments, the Auditor considers internal control relevant to the Union's preparation and fair presentation of the Financial Statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Union's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the Financial Statements.

Audit Opinion

In our opinion;

a) Proper books of account have been kept by the Union as per our examination of those books.

b) The accompanying accounts have been prepared under the historical cost convention stated to the accounts give a true and fair view of the state of affairs of USP STAFF UNION as at 3l51 December 2016 and this results for the year ended on that date according to the best of information and explanation kept and supplied to us and shown by the books of the Union.

,'/ . ,.. R _;,. . ,,;::).~t.:1..-L-:-......... . H. N. PANDE & COMPANY CHARTERED ACCOUNTANTS

25th April, 2017 Suva, Fiji

34

SCHEDULE 3

USP STAFF UNION

STATEMENT OF COMPREHENSIVE INCOME FOR THE YEAR ENDED 31ST DECEMBER 2016

INCOME Salary USP AP Payment

Subscription-members

USP AP Payment

Total Income

EXPENDITURE

AGM Expense

Audit Fees

Bank Charges

Campus Visit

Legal E.::penses

Miscellaneous

PAYE Printing and Stationery

Retirement and Death

Secretariat Allowances

Seminar /Meeting /Conferences

Sitting / Executive Allowance

Telephone & Internet

Transportation

Treasurer's Allowance

TOTAL EXPENDITURE

Net Surplus / (Deficit) for the year 2016

NOTES

1

$

2016

i

493

84,860

85,353

5,833

127

4,665

3,943 500

1,436 11,900

37,500

100

1,700

600 300 500

69,105

16,248 $

The statement o comprehensive income is to be read in conjunction with the notes to and forming part of the financial assets

35

2015

i

2,920

87,571

351371

125,862

6,541

1,500

142

3,580

191736

705

5,953

1,286

31,871

40,000

2,800

5,200

1,200

600

121,114

4,748

SCHEDULE 4

USP STAFF UNION

STATEMENT OF FINANCIAL POSITION AS AT 31 DECEMBER 2016

NOTE 2016 2015

i i Current Assets

Cash at Bank z 8,980 4,132

Loan to Members ~ 78,622 68,222 87,602 72,354

Total Current Assets 87,602 72,354

CURRENT LIABILITIES

Creditors ~ 1,500 2,500

1,500 2,500

86,102 69,854

Add Non Current Assets 10 7,088 7,088

INVESTMENT

Fijian Holdings 11 3,887 3,887

NET ASSETS $ 97,078 $ 80,830

MEMBER'S FUNDS

Opening Balance 80,830 79,650

Add: Net Surplus for the year b/f from schedule 3 16,248 4,748

Less Prior Period Adjustments {3,568} Balance as per 31st December 2016 $ 97,078 $ 80,830

The statement of financial position is to be read in conjuction with the notes to and

forming part of the financial assets.

--~·-········"·· PRESIDENT

36

SCHEDULE 5

USP STAFF UNION STATEMENT OF CASH FLOW


2016 2015

i i A. Reconciliation of cash

Cash at Bank ANZ A/C # 1323191 $ 8,980 $ 4,132 $ 8,980 $ 4,132

Reconciliation of net cash provided (used) by operating

activities to net surplus for the year.

INCREASE/(DECREASE) Increase $ 16,248 $ 4,748

$ 16,248 $ 4,748

Cash Flows from Operating Activities Interest and Bank Charges $ (127) $ (142)

Payments for Operating Activities $ (68,978) $ (120,972)

Receipts from Operating Activities s 85,353 $ 125,862

Net Cash Used in Operating Activities $ 16,248 $ 4,748

Net Increase/(Decrease) in cash held Cash Balance at beginning of year $ 4,132 $ 1,745

Net Increase in cash held $ 4,848 $ 2,387 $ 8,980 $ 4,132

37

SCHEDULE 6 USP STAFF UNION

NOTES TO AND FORMING PART OF THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2016

NOTES 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

2

J

~

.2

§

z

!i

The results of operations and financial; position of USP Staff Union are accounted for and reported in these accounts under the convention generally known as historical cost convention, which does not take into account changing money values or current valuation of non-current assets. Unless otherwise stated, the accounting policies adopted are consistent with those of prior years.

i) INVESTMENTS Investments are stated at cost.

ii) INCOME AND EXPENDITURE All income and expenditure have been accounted for on accrual basis.

2016 1

INCOME

Reimbursements - Loan to Member USP AP Payment 84,860 Subscription 493

85,353

LEGAL EXPENSES Legal Fees Paid- Shameen Law /Neel Shivam account with Litigations 3£943

MISCELLANEOUS Petty Cash - Reimbursement Refund of Overpayment Loan USP Cyclone Appeal 500

500

RETIREMl;NT I, DEATH BENEFIT - Pleag r!:f!:r tQ jchedule

Name Retirement Death Shiv Sharma 750 Litiana Toaa 500 Sera Vuniduvu 1 000 Maraia Lesuma 1 000 Netani Tulele - 500 Kamlesh Chandra 1 000 Sabita Ghandi 1 000 Tue Munivai 1 000 Seruwaia Beci 400 Atu Latu 1 000 Timoci Ravarava 1 000 Maciu Bulai 1 000 Merewalesi Torolevu 500 Livai Soli 500 John Sarni 750

11,000 900

SITTING ALLOWANCES This comprises of meetings for Executive Members 1,800 Refund of Sitting Allowance for Eric 100

1,700

CASH AT BANK AS AT 31 DECEMBER 2016 ANZ Account No: 1323191 8,980

LOAN TO MEMBERS Opening Balance as at 01/01/16 68,222 Loan from operations 10 400

78,622

38

2015 1

2,920 35,371 87,571

125,862

19,736

628 77

705

Total

11,900

5,200

5,200

4,132

65,302 2 920

68,222

2 Creditors Audit Fees Paid from loan account, owing to loan account. 1 500 2 500

1,500 2,500

10 FIXED ASSETS Fixed Assets B/f

Desktop Computer (Compaq) 500 500 Desktop Computer (Dell) 3,392 3,392 Window Blind 497 497 Bondwell Computers - Lap Top 999 999 Brother Printer 200 200

Add: for Year 2012 Chairs 380 380 Computer Locker & White Board 720 720 Mobile Phone 400 400

TOTAL ASSETS TO DATE 7,088 7,088 The Executives does not require any Depreciation

11 INVESTMENT v\'ith Fijian Holdings, previous balance was $3,887 which was revalued at $3,447 with a reduction of $440 3,887 3,887

39

SCHEDULE 7

STATEMENT OF DISCLAIMER

The additional financial data presented in the following schedules are in accordance with

the books and records of USP Staff Union, which have been subjected to the auditing

procedures applied in our statutory audit of the Union for the year ended 31 December

2016 it will be appreciated that our statutory audit did not cover all details of the

additional financial data.

Accordingly, we do not express an opinion on this financial data and no warranty of

accuracy or reliability is given.

In accordance with our Firm's policy, we advise that neither the Firm nor any member or

employee of the Firm undertakes responsibility arising in any way whatsoever to any

person (other than the Union) in respect of this data, including any errors or omissions

therein, arising through negligence or otherwise however caused.

Suva, Fiji ·Jn ,

JS .A ·r · l ..... :p.i . .!~. 2017

40

H. N. PANDE Chartered Accountant

USP STAFF UNION - LOAN ACCOUNT STATEMENTS OF RECEIPT AND PAYMENTS

31 DECEMBER 2016

41

USP STAFF UNION

STATEMENT OF RECEIPT AND PAYMENTS


INDEX/CONTENTS SCHEDULE

Statement by Office Bearers 1

Statement of Receipts and Payments 2

Statement of Loan Reconciliation 3

42

SCHEDULE 1

USP STAFF UNION - LOAN ACCOUNT

STATEMENT BY OFFICE BEARERS


We, the President, Treasurer and Secretary, of the USP Staff Union hereby state that in

our opinion that the Statement of Receipts and Payments of the union as set out on

Schedules 2 to 3 are properly drawn up so as to give a true and fair view of the state of

the Union's financial position as at 31st December 2016.

We confirm that we have made available all records and information as required by the

auditors.

President ~--············

Treasurer

Secretary ~aQ~

•• I ••• •• II I I I I II I II • • I[•• Ill I I I II 1111

Dated at G1vc,1 2, AN;;- l ' f this __ 7 ____ day of _,._/-7 ..... \ ...... -~----J' 2017.

43

USP STAFF UNION STATEMENTS OF RECEIPTS AND PAYMENT FOR THE YEAR ENDED 31 DECEMBER 2016 ANZ ACCOUNT NUMBER :9590045

Opening Balance as at 1st Jan 2016

Add Deposit:

Receipts from members who have their loan deducted from :-

USP AP Payment

Members Payment

$ 56,749

Less Payments:

Loan approved and paid out to members during the year

Bank Charges

Audit Fees

Executive Allowance

Closing balance as per Bank Statement balance as at 31.12.16

44

$ 693

$ 50,500

$ 87

$ 1,500

$ 2,500

SCHEDULE 2

$ 3,940

$ 57,442

$ 54,587

$ 6,796

USP STAFF UNION STATEMENT OF LOAN RECONCILIATION

AS AT 31ST DECEMBER 2016 ANZ ACCOUNT NUMBER :9590045

Loan Reconciliation as at 31st Dec 2016

Opening Balance as at 1st Jan 2016

Add Deposit:

Receipts from members who have their loan deducted from :-

Deduction from the payrol as cash received for repayments .,._$ ___ :..,....,.. 57,442

Less: Payments Bank Charges

Closing balance as per cash book

$ $

Bank reconciliation as per Bank Statement as at 31st Dec,2016

45

54,500 87

SCHEDULE 3

ru

$ 3,940

$ 57.442

$ 61,382

$ 54,587

$ 6£796

$ 6,796

Current Assets

Cash at Bank

Loan to Members

Total Current Assets

CURRENT LIABILITIES

Creditors

Add Non Current Assets

INVESTMENT

Fijian Holdings

NET ASSETS

MEMBER'S FUNDS

Opening Balance

USP STAFF UNION

STATEMENT OF FINANCIAL POSITION

AS AT 31 DECEMBER 2016

11

$

Add: Net Surplus for the year b/f from schedule 3

Less Prior Period Adjustments Balance as per 31st December 2016 $

8,980

78,622 87,602

87,602

1,500

1,500

86,102

7,088

3,887

97,078

80,830

16,248

97,078

SCHEDULE 4

4,132

68,222 72,354

72,354

2,500

2,500

69,854

7,088

_____ 3,887

$ 80,830

79,650

4,748

{3,568)

$ 80,830

The statement of financial position is to be read in conjuction with the notes to and forming part of the financial assets.

--~------------, .. /} ./· --:"\ J1

{;e.t'f,,ll'-".. I -::-:,JJU ,,~IH, . /if,.'-.! .. _. ____ --········· ....................... ······~·--············· PRESIDENT TREASURER

46

akkual - usp.ac.fj

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