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Alberni-Clayoquot Regional District ALBERNI VALLEY COMMITTEE MEETING TUESDAY JUNE 17, 2014, 1:30 PM Regional District Board Room, 3008 Fifth Avenue, Port Alberni, BC AGENDA PAGE # 1. CALL TO ORDER Recognition of Traditional Territories. 2. APPROVAL OF AGENDA (motion to approve, including late items requires 2/3 majority vote) 3. ADOPTION OF MINUTES a. Alberni Valley Committee Meeting held May 13, 2014 THAT the minutes of the Alberni Valley Committee meeting held on May 13, 2014 be adopted. 4. PETITIONS, DELEGATIONS & PRESENTATIONS (10 minute maximum) a. Stefanie Webber, Ron Paulsen, regarding the Alberni Valley Bulldogs. b. Bill Collette, Alberni Valley Chamber of Commerce, regarding Focal Point Sign. c. Bill Surry, Alberni Valley Drag Race Association, regarding use of 1/8 mile of the Alberni Valley Airport for a Test and Tune. 5. CORRESPONDENCE FOR ACTION/INFORMATION a. Bill Collette, Alberni Valley Chamber of Commerce-Letter dated May 6, 2014 and May 20, 2014. Re: Request for Support-Focal Point Sign. (Committee direction requested) b. Bill Surrey, Alberni Valley Drag Race Association-Letter regarding use of 1/8 mile of the Alberni Valley Airport for a Test and Tune. (Committee direction requested) 3-6 7-13 14-16 17 1

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Page 1: Alberni-Clayoquot Regional District · 2014-06-13 · Alberni-Clayoquot Regional District . ALBERNI VALLEY COMMITTEE MEETING . TUESDAY JUNE 17, 2014, 1:30 PM . Regional District Board

Alberni-Clayoquot Regional District

ALBERNI VALLEY COMMITTEE MEETING TUESDAY JUNE 17, 2014, 1:30 PM

Regional District Board Room, 3008 Fifth Avenue, Port Alberni, BC

AGENDA PAGE #

1. CALL TO ORDER

Recognition of Traditional Territories. 2. APPROVAL OF AGENDA

(motion to approve, including late items requires 2/3 majority vote) 3. ADOPTION OF MINUTES

a. Alberni Valley Committee Meeting held May 13, 2014 THAT the minutes of the Alberni Valley Committee meeting held on May 13, 2014 be adopted.

4. PETITIONS, DELEGATIONS & PRESENTATIONS (10 minute maximum)

a. Stefanie Webber, Ron Paulsen, regarding the Alberni Valley Bulldogs. b. Bill Collette, Alberni Valley Chamber of Commerce, regarding Focal Point Sign. c. Bill Surry, Alberni Valley Drag Race Association, regarding use of 1/8 mile of the Alberni Valley Airport for a Test and Tune.

5. CORRESPONDENCE FOR ACTION/INFORMATION

a. Bill Collette, Alberni Valley Chamber of Commerce-Letter dated May 6, 2014 and May 20, 2014. Re: Request for Support-Focal Point Sign. (Committee direction requested)

b. Bill Surrey, Alberni Valley Drag Race Association-Letter regarding use of 1/8 mile of the Alberni Valley Airport for a Test and Tune. (Committee direction requested)

3-6 7-13 14-16 17

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Page 2: Alberni-Clayoquot Regional District · 2014-06-13 · Alberni-Clayoquot Regional District . ALBERNI VALLEY COMMITTEE MEETING . TUESDAY JUNE 17, 2014, 1:30 PM . Regional District Board

AV Committee Agenda June 17 /14

Page 2 6. REQUEST FOR DECISIONS & BYLAWS

a. REQUEST FOR DECISION Alberni Valley Bulldogs Sponsorship Program

THAT the Alberni Valley Committee endorse the Alberni Valley Bulldogs Sponsorship Program as presented and recommend that the ACRD Board of Directors approve the program with the Alberni Valley Bulldogs for the value of $24,925.00.

7. REPORTS

a. Alberni Valley Airport Update – Mark Fortune/R. Dyson AVRA Issues for the consideration of the AV Committee

• Outstanding balance of $7,928.35 for the AV Drag Racing Association and their proposal to be credited for onsite improvements

• Request for a practice day (5 hr NOTAM) for the Drag Racing members July 23 • Status of the airport runway – balancing aircraft and drag use • Proposal for runway extension • GPS update

THAT the Alberni Valley Committee receives the Alberni Valley Airport Update.

8. UNFINISHED BUSINESS 9. IN-CAMERA Motion to close the meeting to discuss matters relating to:

i. Negotiations and related discussions respecting the proposed provision of a Regional District service that are at their preliminary stages, disclosure of which the Board considers could reasonably be expected to harm the interests of the Regional District if they were held in public.

10. RE-OPEN THE MEETING 11. ADJOURN

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Page 3: Alberni-Clayoquot Regional District · 2014-06-13 · Alberni-Clayoquot Regional District . ALBERNI VALLEY COMMITTEE MEETING . TUESDAY JUNE 17, 2014, 1:30 PM . Regional District Board

Alberni-Clayoquot Regional District

MINUTES OF THE ALBERNI VALLEY COMMITTEE MEETING HELD ON TUESDAY, MAY 13, 2014, 1:30 PM

Regional District Board Room, 3008 Fifth Avenue, Port Alberni, BC

DIRECTORS Cindy Solda, Chair, City of Port Alberni PRESENT: Mike Kokura, Electoral Area “B” (Beaufort)

Penny Cote, Electoral Area “D” (Sproat Lake) John McNabb, Electoral Area “E” (Beaver Creek) Lindsay Rodgers, Alternate Director, Electoral Area “F” (Cherry Creek) Jack McLeman, Councillor, City of Port Alberni John Jack, Councillor, Huu-ay-aht First Nation

REGRETS: Wilfred Cootes, Councillor, Uchucklesaht Tribe Government STAFF PRESENT: Russell Dyson, Chief Administrative Officer

Andy Daniel, Manager of Environmental Services Teri Fong, Manager of Finance Wendy Thomson, Manager of Administrative Services Mark Fortune, Airport Superintendent

1. CALL TO ORDER

The Chairperson called the meeting to order at 1:30 pm. The Chairperson recognized the meeting this afternoon is being held in the Tseshaht First Nation and the Hupacasath First Nation Traditional Territories.

2. APPROVAL OF AGENDA

MOVED: Director McNabb SECONDED: Director Kokura THAT the agenda be approved as circulated with the addition of the following late items: Alberni Valley Bulldogs submission, Update on Alberni Valley Airport and JetPro GPS/WAAS Proposal and Update on 3rd Avenue Recycling Building.

CARRIED 3. ADOPTION OF MINUTES

a. Alberni Valley & Bamfield Committee Meeting - February 11, 2014.

MOVED: Director Kokura SECONDED: Director McNabb

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Alberni Valley Committee Meeting Minutes – May 13/14

Page 2

THAT the minutes of the Alberni Valley & Bamfield Committee Meeting held on February 11, 2014 be adopted.

CARRIED 4. PETITIONS, DELEGATIONS & PRESENTATIONS

a. Ron Paulson, Darren Deluca, Stefanie Weber, Adam Hayduk, Alberni Valley Bulldogs Junior Society, regarding request for financial support.

Ron Paulson provided a brief history of the Alberni Valley Bulldogs and the Port Alberni Junior Hockey Society. The Society has approached Port Alberni City Council with a request for financial assistance. The Society is seeking advice and guidance from the Alberni Valley Committee on ways of creating a meaningful relationship with the Regional District and the AV Bulldogs up to and not exceeding the value of $25,000.00. The Society discussed possible options whereby the team could provide an equivalent or greater value in community capacity for important services within the region. Mr. Paulson expressed the need for community support in order to keep the AV Bulldogs in the community. Mr. Hayduk provided an overview of the social and economic benefits the AV Bulldogs provides to the community. They are involved in various activities and events including “Raise a Reader” and the schools program. MOVED: Director McNabb SECONDED: Director Kokura THAT the Alberni Valley Committee direct staff and two Alberni Valley Directors to meet with representatives of the AV Bulldogs Junior Hockey Society to investigate options and develop a plan to support the AV Bulldogs and the AV Recycling Program.

CARRIED The Chief Administrative Officer introduced two of the four students who will be working for the 2014 Sproat Lake Marine Patrol Program, Courtenay McKay and Shayla Frechette.

5. CORRESPONDENCE FOR ACTION/INFORMATION

a. REQUEST FOR FINANCIAL SUPPORT Alberni Valley Chamber of Commerce, May 6, 2014 regarding request for Financial Support for refurbishing of the ‘old’ Focal Point Sign.

MOVED: Director Kokura SECONDED: Director McNabb

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Alberni Valley Committee Meeting Minutes – May 13/14

Page 3

THAT the Alberni Valley Committee invite representatives of the AV Chamber of Commerce to the next Alberni Valley Committee meeting to provide an overview of their plans to refurbish the old focal point sign.

CARRIED

b. PERMISSION REQUEST Alberni Valley Regatta Association, April 14, 2014 regarding permission to use the parking area at the Alberni Valley Regional Airport as overflow parking for the Regatta Revival event on July 19 and 20, 2014.

MOVED: Director McNabb SECONDED: Director Cote

THAT the Alberni Valley Committee recommend to the Alberni-Clayoquot Regional District Board of Directors that permission be granted to the Alberni Valley Regatta Association for use of the parking area at the Alberni Valley Regional Airport for vehicle and boat trailer overflow parking on July 19th and 20th for the Regatta Revival event.

CARRIED

c. REQUEST FOR REFERENDUM QUESTIONS Ellen Chambers, March 2, 2014, regarding request for referendum questions. (referred from March 12, 2014 Board of Directors Meeting)

MOVED: Director McLeman SECONDED: Director Cote THAT the correspondence from Ellen Chambers be received.

CARRIED

d. Report on the 3rd Avenue Recycling Building – Late Item MOVED: Director McNabb SECONDED: Director Kokura THAT the report on the 3rd Avenue Recycling building be received.

CARRIED

6. REQUEST FOR DECISIONS & BYLAWS

a. REQUEST FOR DECISION AVLF Operations Contract RFP

MOVED: Director McNabb SECONDED: Director McLeman

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Alberni Valley Committee Meeting Minutes – May 13/14

Page 4

THAT the Alberni Valley Committee recommend that the Board of Directors approve the Alberni Valley Landfill Operations Contract Request For Proposals (RFP) and direct staff to advertise the RFP opportunity.

CARRIED 7. REPORTS

a. Update on GPS – Alberni Valley Airport – Mark Fortune The Airport Superintendent provided an update on the proposed GPS/WAAS system for the Alberni Valley Airport. He also provided an overview of the proposal received by Jetpro for the GPS/WASS system at the AV Airport. MOVED: Director Kokura SECONED: Director McNabb THAT the Alberni Valley Committee authorize staff to proceed with the Alberni Valley Airport obstacle assessment and precision runway survey and develop a plan to respond to the assessment and invite Coulson’s Group to the next Alberni Valley Committee meeting to discuss the proposed runway extension.

CARRIED 10. QUESTION PERIOD 11. ADJOURN

MOVED: Director Kokura SECONDED: Director McNabb THAT this meeting be adjourned 2:43 pm.

CARRIED Certified Correct: _________________________________ ________________________________ Cindy N. Solda, Russell Dyson, Chairperson Chief Administrative Officer

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Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek)

3008 Fifth Avenue, Port Alberni, B.C. CANADA V9Y 2E3 Telephone (250) 720-2700 FAX: (250) 723-1327

REQUEST FOR DECISION To: Alberni Valley Committee Russell Dyson, CAO From: Wendy Thomson, Manager of Administrative Services Meeting Date: June 17, 2014 Subject: Alberni Valley Bulldogs Sponsorship Program Recommendation:

That the Alberni Valley Committee endorse the Alberni Valley Bulldogs Sponsorship Program as presented and recommend that the ACRD Board of Directors approve the program with the Alberni Valley Bulldogs for the value of $24,925.00. Desired Outcome:

To enter into a sponsorship program with the Alberni Valley Bulldogs.

Background: At the direction of the Alberni Valley Committee staff met with the Alberni Valley Bulldogs to develop a sponsorship program that supports the team financially while promoting Alberni Valley services particularly recycling, environmental protection, MMBC and the Solid Waste Management Plan (SWMP) initiatives. The Bulldogs are seeking support from the ACRD in the order of $25,000 ($20,000 more than previous). The proposal provides for equivalent value in terms of advertising, promotion and exposure of ACRD programs and services. The team has prepared the attached outline of deliverables. The proposal maximizes exposure and use of the brand and player availability to help deliver messaging. This will be accomplished through in game activities and giveaways, premiere advertizing space in the multiplex, exposure in the team program, website advertizing and messaging through the Bulldogs in schools program. The availability of players is limited throughout the season given their schedule and participation in school. Therefore the program maximizes advertizing and promotional exposure. There is also an opportunity to promote healthy choices and recognize our emergency services. Healthy choices will enable the promotion of the farm plan, farmers market and eating local products. Emergency services will enable us to celebrate the contributions of local emergency personnel and promote emergency preparedness. The coaching staff has expressed an interest in working with the community to provide players to help with trails as a team building exercise – this request was received from the Carlson’s.

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Funding is available to meet this commitment with most of the funds from the AV Landfill budget. The ACRD will be responsible for media production costs and photography for any of the advertising. Bulldogs volunteers and coaching staff will be in attendance to discuss the proposal and answer any questions at the meeting on Tuesday. Time Requirements – Staff & Elected Officials:

Some staff time required to support the program. Financial:

Funding is from the Alberni Valley Landfill advertising and school program budgets, the AV Emergency Planning budget, and possibly the Regional Planning Agricultural initiatives budget. We will consult with the various groups before utilizing their funds. Submitted by: _______________________________________________________ Wendy Thomson, Manager of Administrative Services Approved by: _______________________________________________________ Russell Dyson, Chief Administrative Officer

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T

The Bulldogs organization was founded as a British Columbia Hockey League expansion franchise in Burnaby

in 1998. Following four seasons in Burnaby, the community of Port Alberni heavily pursued a team of their

own and after meeting and exceeding some lofty targets set by the BCHL, the franchise was relocated to the

Alberni Valley for the beginning of the 2002/03 season. In the summer of 2012, the Bulldogs became the

league’s fifth community-owned team when a non-profit group, the Port Alberni Junior Hockey Society, was

formed to purchase the team.

The team has enjoyed a great deal of success over the past five seasons, both on and off the ice. The Bulldogs

have won two Island Division Championships (2009/10, 2012/13) and appeared in the BCHL’s Conference

Finals in both those seasons. In that time, 25 Bulldogs players have moved on to play NCAA Division I Hockey

or have secured a scholarship to do so in the near future. Many others have gone on to play college and uni-

versity hockey at other levels. In the franchise’s history, three players have been named the league’s Best De-

fenseman, three have won the Bob Fenton Trophy for Most Sportsmanlike Player, two have received the

Bruce Allison Memorial Trophy as Rookie of the Year and one was named the BCHL’s Most Valuable Player.

The Bulldogs pride themselves on creating a positive environment for young athletes to develop as hockey

players and as people. We have worked hard to bring character and commitment into our environment.

Players need character, a strong work ethic, and an understanding of what it takes to strive towards becom-

ing a successful student athlete. A big part of developing as a hockey player is understanding the importance

of “community” and being active members in giving back. This season, Bulldogs players and personnel pro-

vide over 1100 hours in service time to our community.

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The Port Alberni Junior Hockey Society (PAJHS) was established in April 2012 ‘to promote civic pride and community engagement by owning and operating a Junior A hockey team based in Port Alberni’ and that Mission Statement fit well with the 3 Key Partnership and Sponsorship programs developed for the Alberni Clayoquot Regional District. Healthy Living (September 2014)

Recycling (November 2014) Emergency Services (February 2015) Each of these 3 unique and distinct partner programs will receive:

One feature event/game day sponsorship Total Sponsorship Value: $3000

Including handouts, giveaways and in-game contesting and audience participation activations as requested

Ticket giveaways (50 per feature game) Total Sponsorship Value: $2175

Tickets work well for reward and recognition purposes with groups and organizations connected to these programs

Full page ad in the annual program Total Sponsorship Value: $2250

Each full page ad would have content specific to each of our 3 programs

Web feature position and link to ACRD content Total Sponsorship Value: $1500

This position is available for the full season. Program features and active links can be refreshed as needed

The Bulldogs will also commit to 3 team appearances at ACRD events (Players, personnel and Mascot) The AVB brand and player appearances will help promote the ACRD’s MMBC and SWMP education, advertising and promotions

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Additionally, the ACRD will receive:

4 wall panel advertising positions on the east Mezzanine. Each feature position will be up to 11’x11’ and will present landscape/features of the Alberni Clayoquot Regional District with a logo and positioning statement in support of a clean environment and a general recycling message. Total Sponsorship Value: $8000

Sponsor recognition of the "Bulldogs In School" Initiative featuring ACRD programs

Throughout the year, Bulldogs players visited 5 schools, twice a week from October through February

(approximately 150 school visits). Players take part as teachers' assistants, helping with reading, math, and

positively interacting with the students and will deliver messaging consistent with the 3 Key promotional are-

as identified, Recycling, Healthy Living and Emergency Services. The program will again feature Bulldogs/

ACRD Recycling training and the “Waste Free Lunch Challenge” concept. The “Waste Free Lunch Challenge”

was recognized by the NHL Green Program and by the BCHL. It is anticipated that Shaw Community Recycling

Tips segments will also again be part of the program.

Total Sponsorship Value: $4000

Stair Messaging featuring the 3 R’s (2 Sets) Total Sponsorship Value: $2000

Recycling bins and pop up banner positioning at all Bulldogs home games (2 locations)

Total Sponsorship Value: $2000

The ACRD is also invited to regularly provide content for our E-newsletter (distribution to over 700 house-

holds and Season Ticket Holders) and to provide messaging for distribution at events that the team is partici-

pating in including but not limited to:

Canada Day Parade

Annual Bulldogs Summer Hockey School

Raise A Reader ball hockey challenge

Dad’s Night Out

Professional Day Hockey Camps;

Association for Community Living and Pathways Visits

Christmas Winter Wonderland Skates

Community Living’s Guns & Hoses Fundraiser hockey game

ACRD Commitment:

$24,925 plus production & applicable taxes

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