alberni-clayoquot regional district€¦ · alberni-clayoquot regional district . west coast...

Alberni-Clayoquot Regional District

WEST COAST COMMITTEE MEETING FINANCIAL PLANNING MEETING

MONDAY, FEBRUARY 4, 2019, 10:00 AM District of Tofino Council Chambers, 121 3rd Street, Tofino, BC

AGENDA PAGE #

1. CALL TO ORDER Recognition of Territories.

2. APPROVAL OF AGENDA (motion to approve, including late items requires 2/3 majority vote)

3. ADOPTION OF MINUTES

a. West Coast Committee Meeting – January 17, 2019 THAT the minutes of the West Coast Committee meeting held on January 17, 2019 be received.

4. CORRESPONDENCE FOR INFORMATION

a. Central Westcoast Forest Society Kennedy Flats Watershed Clean-up Report - 2018

THAT this correspondence be received for information.

5. REQUEST FOR DECISIONS & BYLAWS

a. REQUEST FOR DECISION Re: West Coast Multiplex – 2018-2023 Financial Plan THAT the West Coast Committee recommend the West Coast Multiplex proposed budget be included in the first reading of the 2019-2023 Alberni-Clayoquot Regional District Financial Plan.

b. REQUEST FOR DECISION Re: Long Beach Airport – 2019-2023 Financial Plan. THAT the West Coast Committee recommend the Long Beach Airport proposed budget to be included in the first reading of the 2019-2023 Alberni-Clayoquot Regional District Financial Plan.

3-6 7-12 13-18 19-25

1

West Coast Committee Financial Planning Agenda

February 4/19

c. REQUEST FOR DECISION Re: West Coast Waste Management – 2019-2023 Financial Plan. THAT the West Coast Committee recommend that the West Coast Waste Management proposed budget be included in the first reading of the 2019-2023 Alberni-Clayoquot Regional District Financial Plan. d. REQUEST FOR DECISION Re: Coastal Addendum to the ACRD Agriculture Plan. THAT the West Coast Committee recommend to the Board of Directors that an additional $15,000 be allocated to Regional Planning under agricultural initiatives.

6. LATE BUSINESS 7. IN CAMERA

Motion to close the meeting to the public as per section: i. 90 (1) (j) of the Community Charter: Information that is prohibited, or

information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act.

8. RECOMMENDATIONS FROM IN-CAMERA 9. ADJOURN

26-32 33-34

2

Alberni-Clayoquot Regional District

MINUTES OF THE WEST COAST COMMITTEE MEETING HELD ON JANUARY 17, 2019

Ucluelet Community Centre, 500 Matterson Drive, Ucluelet, BC

MEMBERS Josie Osborne, Chairperson, Mayor, District of Tofino

PRESENT: Mayco Noel, Mayor, District of Ucluelet

Kel Roberts, Director, Electoral Areal “C” (Long Beach) Alan McCarthy, Member of Legislature, Yuułuʔiłʔatḥ Government

REGRETS: Kirsten Johnsen, Member of Council, Toquaht Nation

Rob Bullock, Ahousaht First Nation Karen Haugen, Pacific Rim National Park Norma Bird, Tribal Administrator, Hesquiaht First Nation

GUESTS: Heather Shobe, Eden Tree Gardening

Myrna Moore, BC Transit

STAFF PRESENT: Douglas Holmes, Chief Administrative Officer

Rob Williams, General Manager of Environmental Services Mark Fortune, Airport Superintendent

Julia Martin, Administrative Assistant

1. CALL TO ORDER The Chief Administrative Officer (CAO) called the meeting to order at 1:01 pm. The CAO recognized the meeting is being held in Yuułuʔiłʔatḥ Government Territories.

2. ELECTION OF CHAIRPESON AND VICE-CHAIRPERSON FOR 2019

a. ELECTION OF CHAIR PERSON FOR 2019 The CAO conducted the election for Chairperson of the West Coast Committee for 2019. The CAO requested nominations three times. Director Osborne accepted the nomination. There being no further nominations, the CAO declared Director Osborne Chairperson of the West Coast Committee for 2019. The Chairperson assumed the Chair.

3

West Coast Committee Meeting Minutes – January 17/19

Page 2

b. ELECTION OF VICE-CHAIRPESON 2019 The Chairperson conducted the election for Vice-Chair of the West Coast Committee for 2019. The Chairperson requested nominations three times. Director Noel accepted the nomination. There being no further nominations, the Chairperson declared Director Noel Vice-Chairperson of the West Coast Committee for 2019.

3. APPROVAL OF AGENDA

MOVED: Director McCarthy SECONDED: Director Noel THAT the agenda be approved as circulated with the removal of item 5(a) – Delegation: Lindsay Taylor, Myrna Moore, BC Transit re: West Coast Transit Project Expansion Timelines.

CARRIED

4. ADOPTION OF MINUTES

a. West Coast Committee Meeting – October 3, 2018

MOVED: Director McCarthy SECONDED: Director Noel THAT the minutes of the West Coast Committee Meeting held on October 3, 2018 be received.

CARRIED

5. PETITIONS, DELEGATIONS & PRESENTATIONS

a. Samantha Hackett, West Coast Multiplex Society, re: Request for Letter of Support.

Ms. Hackett gave a verbal presentation regarding progress to date on the West Coast Multiplex and seeking a letter of support for their grant application.

Director Roberts entered the meeting at 1:15 pm.

6. REQUEST FOR DECISIONS & BYLAWS

a. REQUEST FOR DECISION Re: West Coast Transit Project

4


Page 3

MOVED: Director Noel SECONDED: Director Roberts THAT the West Coast Committee recommends that the ACRD Board direct staff to work with BC Transit through their transit expansion planning process to include the possible implementation of a new West Coast Transit service in Fall 2021, subject to public engagement and a potential elector assent process.

CARRIED b. REQUEST FOR DECISION Re: West Coast Multiplex Request for Support Letter MOVED: Director Noel SECONDED: Director McCarthy THAT the West Coast Committee provide a letter of support to the Tla-o-qui-aht First Nation for their application to the “Investing in Canada Infrastructure Program – British Columbia” for the West Coast Multiplex.

CARRIED Mark Fortune left the room at 1:46 pm. c. REQUEST FOR DECISION Re: Long Beach Airport Flying Club Lease Renewal MOVED: Director Noel SECONDED: Director Roberts

THAT the West Coast Committee recommends that the Alberni-Clayoquot Regional District Board of Directors renews the Long Beach Flying Club lease at the Long Beach Airport for a 3 year term commencing April 1st, 2019 and ending March 31st, 2022 at a rate of $679.80 annually plus CPI increase.

CARRIED

Mark Fortune re-entered the room at 2:01 pm. d. REQUEST FOR DECISION Re: West Coast Directors Committee – Terms of Reference MOVED: Director McCarthy SECONDED: Director Noel

5


Page 4

THAT the West Coast Committee review and reconfirm their Terms of Reference for 2019.

CARRIED

7. REPORTS

a. Coastal Addendum to the Alberni Valley Agriculture Plan – Heather Shobe

MOVED: Director Osborne SECONDED: Director Noel THAT the matter of a West Coast Agriculture Roundtable be referred to the February 4, 2019 West Coast Committee budget meeting for further discussion.

CARRIED

b. Long Beach Airport & West Coast Management Services, Information Report - R. Williams, M. Fortune

MOVED: Director Noel SECONDED: Director Roberts

THAT the West Coast Committee receive the Reports for information.

CARRIED

8. ADJOURN

MOVED: Director McCarthy SECONDED: Director Roberts THAT this meeting be adjourned 3:12 pm.

CARRIED Certified Correct: _________________________________ ________________________________ Josie Osborne, Douglas Holmes, BBA, CPA, CA Chairperson Chief Administrative Officer

6

Kennedy Flats Watershed Clean-up Project

Year End Report

2018

7

Kennedy Flats Watershed Clean-up Project 2

CENTRAL WESTCOAST FOREST SOCIETY

8



Overview The Kennedy Flats watershed is located on the west coast of Vancouver Island, in the southern part of Clayoquot Sound, British Columbia. The watershed as a whole is 12,937ha which includes 18 sub-basins: Kootowis, Hospital, Sandhill, Staghorn, Trestle South, Trestle, Indian/Harold, Lost Shoe, Salmon, Conference Creeks, Thunderous, Thornton, Mercantile, Port Albion, Itatsoo, Chenatha (Twin Rivers), Grice Bay, and Maltby Slough. Kennedy Flats includes the traditional territory and treaty lands of the Tla-o-qui-aht First Nation, Toquaht First Nation, and Yuułuʔiłʔatḥ First Nation (YFN). The streams of Kennedy Flats contain: Coho, Chum, Chinook, Sockeye, and Pink Salmon, resident and sea-run Coastal Cutthroat Trout, Rainbow Trout, Steelhead, Lamprey, Three-spined Stickleback, and Sculpin. Historical timber harvesting introduced an extensive network of rough backroads, covering 253km within this watershed. Scattered throughout this road network are numerous illegal dumping sites. Illegally dumped materials have serious negative effects by releasing chemicals into the waterways and fish-bearing streams, as well as decrease the ability of recreational users to enjoy outdoor areas. The garbage does not decompose or feed the forest in the same way that leaves and salmon carcasses do. Central Westcoast Forest Society, in collaboration with Tla-o-qui-aht Tribal Parks, Long Beach Automotive, and the Alberni-Clayoquot Regional District (ACRD), facilitates annual volunteer-based clean-ups to mitigate the illegal dumping of garbage into various areas of the watershed. The goals of the clean-ups are to maintain the overall health of the watershed; to bring communities together to be good stewards of the lands and waters; and to address the issue of illegal garbage disposal. Collected garbage is removed and properly disposed of at the Westcoast Landfill. Informative “illegal dumping” signs are installed in the road networks through the watershed to discourage future dumping.

Clean-up Efforts On Saturday, October 6, 2018, CWFS, Tla-o- qui-aht Tribal Parks, Long Beach Automotive, the ACRD, and other community partners hosted a volunteer clean-up in the Kennedy Flats Watershed. Bringing trucks and trailers, a total of 57 dedicated community members, largely from Ucluelet, along with CWFS staff attended to help clean up the backroads and their spurs. Several high-concentration sites in Ucluelet including: Hyphocus Island, ‘Sky Couch’, and the water tower behind the schools.

9



Figure 1. Atlin and Walker Hutchinson, Kennedy Flats stewards of the coming generation. Over a mere 3.5 hours of work, a total of 7,633kg of trash was picked up, sorted, and properly disposed of at the West Coast Landfill. Disposed materials found in the flats and town sites included: abandoned or “squatter” campsites, mattresses, furniture, car parts, wood stoves, household appliances, a washing machine used wrongly as a toilet, boat trailers, a pickup truck, building materials, fridges/freezers with rotting meats, and general garbage.

Figure 2. An abandoned campsite that was cleaned up and hauled to the West Coast Landfill.

10



Figure 3. Discarded building and household materials. Volunteers celebrated their hard work with a BBQ provided by the Ucluelet Co-op and CWFS, as well as awesome prizes donated from Patagonia, Pacific Rim Distilling, Pina Art and Clothing, Marie France-Roy, and the Tofino Fish and Wildlife Society. This event was graciously funded by the Alberni Clayoquot Regional District, with huge in-kind support from the West Coast Landfill, Ukee Rent-it Center, Long Beach Automotive, Dave Edwards Contracting, Ucluelet Co-op, Zoes Bakery and Café, Marie France-Roy, and Ucluelet Petro Canada Gas Bar. A brief article was written for the Tofino Times in attempt to foster respectful backcountry etiquette and acknowledge the community for their impressive efforts.

Figure 4. Long Beach Automotive and volunteers hauling a derelict vehicle.

11



Summary The Kennedy Flats Cleanup on Thanksgiving weekend 2018 was a huge community success! In total, 57 community volunteers as well as CWFS staff members, removed 7,633kg (or 16,828lbs) of illegally dumped trash from harming the forests and waterways around the Kennedy Flats Watershed including three surrounding areas: Hyphocus Island, Sky Couch, and Water Tower behind the Ucluelet schools. Hosting the event on a beautiful sunny Thanksgiving weekend where folks can give back and enjoy time with friends and family is clearly the key to maximize volunteer attendance. Furthermore, partnering with numerous community organizations to offer food, beverages, and prizes may have helped with attendance. The Kennedy Flats Watershed Cleanup events will plan to continue into future years in order to maintain the health of local ecosystems and communities.

Recommendations

• Increase efforts put into advertising volunteer-based activities in Tofino (putting up posters at cafes/shops) may result in higher participation within the community.

• Continue collaborating with numerous community partners and reach out to other businesses to donate prizes.

• Collaborate with Surfrider Pacific Rim on future cleanups to reach a broader volunteer audience.

12

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe and Toquaht Nation Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek)

REQUEST FOR DECISION To: West Coast Committee From: Teri Fong, CPA, CGA, Manager of Finance Meeting Date: February 4, 2019 Subject: West Coast Multiplex – 2019-2023 Financial Plan Recommendation:

THAT the West Coast Committee recommend the West Coast Multiplex proposed budget be included in the first reading of the 2019-2023 Alberni-Clayoquot Regional District Financial Plan.

Summary:

The West Coast Multiplex service was created by the Alberni-Clayoquot Regional District Board of Directors (ACRD) in 2012 following a successful referendum. The service, created by bylaw E1056 and E1056-1, is for the operation of a public recreation facility for community use, including a multiplex facility. Participating areas in the service are the District of Tofino, District of Ucluelet, Toquaht Nation and Electoral Area “C” (Long Beach). The maximum the ACRD can requisition annually for this service is $450,000 or $0.335 per $1,000 of taxable value of land and improvements, whichever is greater. The West Coast Multiplex Society (WCMS) committed to raise all the funds required to construct the multiplex facility.

To date, this service continues to be in the preliminary stages with no facility built. Minimal taxation has been applied to this service annually to cover staff time to work with the Society. In 2018, the Board of Directors did not allocate any staff time or operating budget for the service.

The West Coast Multiplex Society continues to fundraise for capital costs for phase one of the multiplex project and to work with local government and First Nations on potential grant programs. The Tla-o-qui-aht First Nation recently submitted an application for funding to construct phase one of the multiplex facility through the Canada-British Columbia Investing in Canada Infrastructure Program – Community, Culture and Recreation Stream & Rural & Northern Communities program.

At the January 17, 2019 West Coast Committee meeting the Directors received the attached staff report and passed the following motion:

THAT the West Coast Committee provide-- a letter of support to the Tla-o-qui-aht First Nation for their application to the “Investing in Canada Infrastructure Program – British Columbia” for the West Coast Multiplex.

If Tla-o-qui-aht is successful in their funding application there will be some work to be done by the ACRD in 2019 with regards to the commitment to provide land for the facility. Also, as the ultimate owners of the facility and the potential operators the ACRD will need to be involved in the design and construction of the facility. It is anticipated that if Tla-o-qui-aht is successful with their grant application that most of the work will proceed in 2020.

Committed Surplus:

As in the prior year, there is still $5,102 remaining from the funding that Tla-o-qui-aht provided for the feasibility plan

3008 Fifth Avenue, Port Alberni, B.C. CANADA V9Y 2E3 Telephone (250) 720-2700 FAX: (250) 723-1327

13


and design during 2017. Staff will continue to work with Tla-o-qui-aht to determine a use for these funds moving forward.

Time Requirements – Staff & Elected Officials:

Staff time is used to communicate with the society as well as ensuring the project is proceeding in a manner consistent with the establishing bylaw and the interests of the communities. Staff time will be required to finalize the location that the facility will be built and to ensure the design is done in a way to ensure operating costs will be within the limits of the establishing bylaw.

Financial:

The tax requisition for 2019 is proposed as $19,590. There was no tax requisition in 2019. If Tla-o-qui-aht is unsuccessful with their grant application and the work does not proceed as anticipated then the site security costs portion of the requisition could roll forward to 2020 as surplus.

Submitted by: _______________________________________________________ Teri Fong, CPA, CGA, Manager of Finance Approved by: _______________________________________________________ Douglas Holmes, BBA, CPA, CA, Chief Administrative Officer

14


REQUEST FOR DECISION To: West Coast Committee From: Heather Zenner, RPF, Lands and Resources Coordinator Meeting Date: January 16, 2019 Subject: West Coast Multiplex – Request for Letter of Support Recommendation: THAT the West Coast Committee provide a letter of support to the Tla-o-qui-aht First Nation confirming available land at the Long Beach Airport for the proposed West Coast recreation multiplex and general support for their recreation infrastructure grant application. Desired Outcome: That the West Coast Committee on behalf of the Board confirm its position with respect to the proposed West Coast Multiplex. Background: The Alberni-Clayoquot Regional District Board of Directors confirmed the availability of the multiplex location at the Long Beach Airport on December 11, 2015, and the West Coast Multiplex Society was notified in 2016 of this decision. The proposed West Coast Multiplex location at the Long Beach Airport is zoned APLB1 permitting an arena, swimming pool, and a curling rink along with many other permitted uses. In July 2013, a Memorandum of Understanding (MOU) for the West Coast Multiplex was signed between the ACRD, Tla-qui-aht First Nation, Ahousaht First Nation, Yuułuʔiłʔatḥ Government, Hesquiaht First Nation, Toquaht Nation, District of Tofino, and District of Ucluelet. The 2013 MOU renewed the original MOU from 2009. The parties agreed that the West Coast Multiplex Society would fundraise the capital costs for phase one of the project and may request assistance of local governments and First Nations with grant applications. The MOU also provided an opportunity for individual governments or First Nations to directly participate on committees of the West Coast Multiplex Society, to assist with fundraising, programming, and other planning activities subject to their capacity and desire. In February 2016, the Tla-o-qui-aht First Nations met with the West Coast Committee and submitted a proposal to support the ACRD and WCMS in achieving their goals for the development of a West Coast Multiplex facility. Tla-o-qui-aht contributed $100,000 toward the completion of a business plan and preliminary plans in return for a firm commitment from the ACRD and WCMS to negotiate an agreement, which would see the Tla-o-qui-aht First Nations provide management services for a minimum of five years. A MOU for the proposed multiplex was signed in March 2016 between the Tla-o-qui-aht First Nations and the ACRD. The MOU was developed to facilitate the development of a collaborative relationship between the parties with respect to the multiplex, potential for collaborations in the development, delivery and marketing of programs at the Multiplex that will provide economic, cultural and other benefits to both parties and other stakeholders in the community. As part of


15


the MOU, Tla-o-qui-aht provided ACRD with $100,000 to perform the following needs:

facilitate the re-development of the business plan,

to share ideas that enhance the financial viability of the multiplex,

define the respective roles of the parties, the WCMS, and other stakeholders

make efforts to secure public acceptance of the completed project in the communities in the area (TFN, Ahousaht First Nation, Hesquiaht First Nation, Long Beach Electoral Area, District of Tofino, District of Ucluelet).

The ACRD Board of Directors allocated $20,000 in 2016 and $15,196 in 2017 paid by District of Tofino, District of Ucluelet and Long Beach Electoral Area for resources to support the West Coast Multiplex planning and programming. At this time, it was highlighted that “ACRD needs time and resources to participate in the decision process to protect its interest as the owner and operator of the facility”. The information presented to the Board indicated that the WCMS is responsible for raising 100% of capital costs, and that the Regional District service is for the establishment and operation of a recreation service including a multiplex. Also noted was that an agreement needs to be formalized clearly outlining the rolls of each organization and to determine who will take responsibility for construction of the facility. The following table summarizes the financials for the last five years.

2014 2015 2016 2017 2018

Grant (Tla-o-qui-aht First Nation) - - $100,000 - -

Taxation $12,687 $3,728 $20,000 $15,196 $0

Surplus from previous years - - - - $5,512

Total Available Operating Budget $12,687 $3,728 $120,000 $15,196 $5,512

In the fall of 2017, ACRD contracted Vancouver Island University faculty and students to design, manage, and analyze a public survey for the proposed West Coast Multiplex. The purpose of the survey was to obtain the opinions of residential property owners and residents on moving forward with this project. Results of the survey indicated that 49% of respondents do not support the proposal as presented, 41% support the proposal, and 9% indicated that they were undecided. Support for the proposal differed by place of residence with greater support from respondents who live on First Nations land than in the incorporated municipalities or the Regional District. Support for the proposal also varied between owners and renters with lower support received from property owners, potentially speaking to owners seeing a direct relationship between their household costs and taxes. The WCMS and the Tla-o-qui-aht First Nation are continuing to pursue this project considering the financial opportunity with the current Provincial and Federal Recreation Infrastructure Grant Program application intake. Time Requirements – Staff & Elected Officials: Minimal staff time to write letter of support for the Tla-o-qui-aht First Nation. Financial: No financial implications associated with providing a letter of support to the Tla-o-qui-aht First Nation. No funds have been allocated for this service function in 2018. Staff suggest consideration of the establishment of an operating budget for 2019 to cover administrative costs as this project progresses. As the ultimate owners and potential operators of the proposed multiplex, ACRD has a duty to be involved in the design and construction of the facility. Policy or Legislation: The Long Beach Airport was transferred by way of agreement from the federal government in 2000 for the purposes of operating an airport. Should the Long Beach Airport no longer be managed, operated and maintained as a certified airport or aerodrome open to the public, the federal government may terminate ACRD’s agreement. The ongoing operation of a multiplex is dependent on ACRD’s continued operation of the Long Beach Airport.

16


Options for land acquisition: 1) short-term lease (3 years) to an organization to lease the land and building 2) long-term lease by way of subdivision. (Requires contamination investigation, legal survey, and registration with

Land Titles) 3) long-term lease of building

All of the above options require a public advertised process, and would require a service agreement be developed with the organization that will operate the multiplex on behalf of the ACRD. In the event that the service agreement is terminated, the operation of the multiplex would become the responsibility of the ACRD. The ownership of the building may be the responsibility of the ACRD depending on the land agreement option, however the ownership of the facility would become the ACRD’s the event the service and agreement are terminated. The likely scenario for the proposed multiplex is that the necessary land be made available by the ACRD to the Tla-q-qui-aht First Nation to construct and operate a recreation facility under a reoccurring lease agreement within the context and parameters noted above. The current establishing bylaw for this service enables the ACRD to operate a recreation facility, however a legal opinion will be required with respect to any third-party service delivery model on the airport lands to ensure we are operating within the terms of the federal airport land transfer agreement and the ACRD bylaw and to confirm if amendments are necessary to satisfy any specific operating direction with this project. ACRD received a letter from the Tla-o-qui-aht First Nation on January 8, 2019 requesting a letter of support from the ACRD (attached). The letter of support is to provide confirmation of available land at the Long Beach Airport for the construction of the proposed new recreation multiplex in order to support their recreation infrastructure grant application for this project, due January 23, 2019. While there are still several details to confirm regarding possible land transfer options in order to provide the necessary land for this project, staff are still confident there is a feasible option as outlined above. Submitted by: ______________________________________________________ Heather Zenner, RPF, Lands and Resources Coordinator Reviewed by: _______________________________________________________ Rob Williams, MSc, General Manager of Environmental Services Approved by: _______________________________________________________ Douglas Holmes, BBA, CPA, CA, Chief Administrative Officer

17

ALBERNI-CLAYOQUOT REGIONAL DISTRICT Page 452019-2023 FINANCIAL PLANWEST COAST MULTIPLEX SERVICE Draft for DiscussionPARTICIPANTS: TOFINO, UCLUELET, ELECTORAL AREA 'C' and TOQUAHT February 2019

History Budget2018 2018 2019 2020 2021 2022 2023

ACTUAL PLANLine REVENUE Line

1 410$ 411$ Surplus (deficit) from prior years 410$ -$ -$ -$ -$ 12 5,102 5,102 Committed surplus from prior years 5,102 - - - - 23 - - Tax requisition 19,590 - - - - 34 - - Conditional grant - - - - - 45 - - Grant in lieu of taxes - - - - - 56 5,512$ 5,512$ TOTAL REVENUE 25,102$ -$ -$ -$ -$ 6

EXPENDITURES7 -$ -$ Administrative charge 10,000$ -$ -$ -$ -$ 78 - 5,102 Feasibility study & design (remaining grant) 5,102 - - - - 89 - 410 Site security costs 10,000 - - - - 9

10 -$ 5,512$ TOTAL EXPENDITURES 25,102$ -$ -$ -$ -$ 10

11 5,512$ -$ FINANCIAL PLAN BALANCE -$ -$ -$ -$ -$ 11

12 410 5,512 Deduct: Surplus from previous year 5,512 - - - - 1213 5,102$ 5,512-$ ANNUAL SURPLUS/(DEFICIT) 5,512-$ -$ -$ -$ -$ 13

(for Financial Reporting purposes)

18


REQUEST FOR DECISION To: West Coast Committee From: Mark Fortune, Airport Superintendent

Rob Williams, GM of Environmental Services Teri Fong, CPA, CGA, Manager of Finance

Meeting Date: February 4, 2019 Subject: Long Beach Airport – 2019-2023 Financial Plan Recommendation:

THAT the West Coast Committee recommend the Long Beach Airport proposed budget to be included in the first reading of the 2019-2023 Alberni-Clayoquot Regional District Financial Plan.

Background:

The following are a list of revenue and expense summary notes to help explain year-over-year budget changes for this service function:

Revenue

• Line 1 – Surplus (deficit) from prior years – the surplus was significant after 2018 as the actual revenues were higher than the conservative budgets. Also, the implementation of additional personnel did not occur until later in the year so some of the work plan was left uncompleted including the implementation of some aspects of the Safety Management System.

• Line 4 – Sales of services – In the spring of 2018, Orca Air, a long-term operator at the airport went bankrupt and this resulted in lost revenue for the service as there were unpaid lease amounts and passenger fees. The loss of revenue is equal to the amount this budget item was short in 2018. Aircraft activity and passenger arrivals are expected to return to historic levels in 2019 with two regular airlines (Pacific Coastal & Island Air Express Air) operating at LBA. Other revenue items included in this line are aircraft parking and concession fees from fuel sales.

• Line 5 – Government Grants – 92% of the funding included in this line has been secured at this time. The remainder of the funding are for applications planned but not yet submitted for 2019 projects. Staff are regularly submitting applications to both the Federal and Provincial government for funding opportunities to support the airport operations. Revenue is recorded in the same period as to which the expenditures occur.

• Line 7 – Leases and other Revenue – this financial plan separates the leases and miscellaneous revenue from the sales of services to provide the Board further information. Additional lease revenues may be projected once the strategic operational direction is confirmed for the LBA.

• Line 8 – Transfer of Gas Tax – Gas tax funds from the Electoral Area Administration service were committed to the Long Beach Airport water system a few years ago. Discussions with Parks Canada need to be investigated before long-term direction for the water system is determined.


19


Expenses

• Line 11 – Airport Advisory Initiatives - The Long Beach Airport Advisory Committee could use the funds for a branding and marketing campaign. The 2019 budget represents the remaining funds from 2018. A portion of these funds could also be used for terminal upgrades including seating and terminal signage if the committee so decides.

• Line 14 – Airfield Lighting Maintenance – the new runway lights will require maintenance moving forward and therefore an annual budget allocation has been provided.

• Line 16 – Consulting and Legal – this item has remained at 2018 figures in order to help with ongoing implementation of the Safety Management System (SMS).

• Line 17 – Professional Development – professional development has been increased by $3,000 to support new staffing operational training requirements.

• Line 21 – Labour & Related Costs – the increase in costs for 2019 are a result of a full year impact of the new airport maintenance worker position filled in October 2018 in order to satisfy compliance issues with Transport Canada with respect to SMS; as well as estimated union and exempt staff increases.

• Line 22 – Office Operations – this budget item has been increased by $15,000 to accommodate annual licensing fees associated with the new SMS.

Capital Projects:

The capital projects to be noted when reviewing the budget include:

• Line 49 – Apron and Taxiway Upgrade – the ACRD was successful in an ACAP application to support this major project. The funding will cover 100% of the project costs of $5.4 million. Staff expect tendering the project in February with an estimated completion of November 2019.

• Line 51– Chemical Applicator – the ACRD was successful in an ACAP application for a Wet / Dry Chemical application trailer to enhance the winter maintenance operations at CYAZ. The funding will cover 100% of the project cost of $165,000. This application was submitted to ACAP in 2017 and was a late award in the fall of 2018. The Wet Dry Chemical applicator is estimated to arrive by March 31, 2019.

• Line 53– Fire Suppression Upgrade – staff have highlighted two potential grant funded projects for 2019 and 2020 that would help improve overall operational safety and better satisfy SMS requirements. The two BCAAP projects are estimated to total $500,000, however staff are working with McGill engineering to confirm project estimates and therefore budget projections will be amended accordingly once confirmed. Project details include a water main upgrade for 2019 and a water pump upgrade in 2020.

• Line 54 – Flightway clearing – clearing projects in the Pacific Rim National Park are required to remove obstacles within the flight path. Staff will work with Parks staff to have this project completed in 2019.

• Line 55 – House Renovation – the caretaker’s house is in need of some significant repairs including a new roof in order to remain habitable. Staff have reviewed the possibility of not making improvements to the building and possibility removing it but do not recommend this option at this time considering the function the residence provides as onsite security.

• Line 57 – Maintenance Building Upgrades – the maintenance building requires an expansion due to the additional equipment required to support airport operations. The engineering work was conducted in 2018 and it was determined that a standalone structure would be more viable with site restrictions. 50% ACAP funding would be available for this project. The project has been postponed until 2021 while staff investigate possible partnerships including Parks Canada.

• Line 60 – Perimeter Fencing – the SMS findings have indicated safety deficiencies in our fencing infrastructure that require upgrading a new portion of Apron III that will be completed this summer. While 2019 works will be covered under regular budget funds, larger projected expenses in years 3-5 may be eligible for 100% ACAAP grant funding.

20


• Line 61 – Runway Crack Sealing Repair – funds have been budgeted in 2020 and 2022 to assist with ongoing required repairs for runway crack sealing.

• Line 62 – Runway Painting and Signs – external audit findings have identified ‘ghost’ markings to be removed to improve marking clarity this project will be completed in 2019.

• Line 63 – Terminal Apron Safety Upgrade – currently there is an open water control ditch-line between the terminal asphalt apron and the apron maneuvering area and due to the increased activity at the airport this area has become congested and creates a safety concern. This project will bury the open ditch line while providing adequate water control and maximizing the capacity of the current terminal building. This project is eligible for 50% grant funding from BCAAP. The announcement of the funding was done in late 2018 and the project will be actioned in the summer 2019.

• Line 64 – Terminal Building Upgrade – a terminal functional plan will be conducted in 2019 to develop a functional design for possible BCAAP funding.

• Line 68 – Weather Station Upgrades – funds have been allocated to address required roof repairs on the weather station in 2019.

The development of an asset management plan will done in the spring of 2019. The plan will be helpful in identifying the funding shortfall and assist in prioritizing projects but it will be challenging to fund the gap without significantly increasing the tax requisition.

Strategic Priorities:

In addition to the safe and efficient delivery of all ACRD services, the Board identified the following priorities related to this service:

• Water Emergency Response Plan System • Strategic Plan – lands, relationship with Parks Canada etc.

The Directors received a report from staff at the October 3, 2018 West Coast Committee that outlined some of the financial challenges the service is facing and staff will work to present a clear overall long-term plan as well as revenue options for the committee to consider during the year.

Time Requirements – Staff & Elected Officials:

The Long Beach Airport service includes not only the operation of the airside infrastructure but also a number of lease lots and a water system. In addition to these major components, staff time is also required for landing, parking and passenger fee management as well as grant applications and administration. Finally, staff also support the advisory committee, ensure adequate insurance coverage and provide mapping and GIS support. The 2017 Transport Canada audit has required that an increased amount of time is spent on the airside operations of the service.

Financial:

The 2019 tax requisition is budgeted at $359,535 which is slightly higher than the prior year of $356,665. The maximum requisition for 2018 based on the Long Beach Airport Establishing Bylaw is $412,308. The impact to the average residential tax payer in each area will be discussed when the entire budget is presented on March 13, 2019.

Policy or Legislation:

Transport Canada sets the safety regulations for the airport.

Disclosure:

The prior year actual balances may yet change as 2018 invoices are still trickling in and year-end adjustments are still being completed.

21


Prepared by: _________________________________ Mark Fortune, Airport Superintendant

Reviewed by: __________________________________ Rob Williams, GM of Enviro Services

Reviewed by: __________________________________ Teri Fong, CPA, CGA, Manager of Finance

Approved by: __________________________________ Douglas Holmes, BBA, CPA, CA, CAO

22

ALBERNI-CLAYOQUOT REGIONAL DISTRICT Page 402019-2023 FINANCIAL PLANLONG BEACH AIRPORT Draft for DiscussionPARTICIPANTS: TOFINO, UCLUELET, and ELECTORAL AREA 'C' February 2019

History Budget2018 2018 2019 2020 2021 2022 2023


1 101,532$ 101,335$ Surplus (deficit) from prior years 174,465$ -$ -$ -$ -$ 12 26,552 26,552 Committed surplus from prior year 35,712 - - - - 23 356,665 356,665 Tax requisition 359,535 406,000 406,100 406,300 406,600 34 123,357 150,000 Sales of services 100,000 102,000 105,000 108,000 111,000 45 - 155,000 Government grants 6,162,046 - 325,000 100,000 100,000 56 6,674 1,000 Grant in lieu of taxes 1,000 1,000 1,000 1,000 1,000 67 104,268 50,000 Leases and other revenue 100,000 102,000 105,000 108,000 111,000 78 - 154,140 Transfer of Gas Tax 154,140 - - - - 89 719,049$ 994,692$ TOTAL REVENUE 7,086,898$ 611,000$ 942,100$ 723,300$ 729,600$ 9

EXPENDITURES10 18,000$ 18,000$ Administration charge 30,000$ 30,600 31,200 31,800 32,400 1011 840 36,552 Airport advisory initiatives 35,712 10,000 10,000 10,000 10,000 1112 Airport operation 1213 1,630 5,000 Access road & parking lot maintenance 5,000 5,000 5,000 5,000 5,000 1314 1,195 6,000 Airfield lighting maintenance 7,000 7,000 7,000 7,000 7,000 1415 9,642 12,000 Building repair and maintenance 12,000 12,000 12,000 12,000 12,000 1516 19,906 45,000 Consulting & legal 45,000 10,000 10,000 10,000 10,000 1617 142 6,000 Convention/professional development 9,000 9,000 9,000 9,000 9,000 1718 297 10,000 Emergency services training 10,000 5,000 5,000 5,000 5,000 1819 1,581 5,000 Equipment 5,000 5,000 5,000 5,000 5,000 1920 11,351 13,000 Insurance 13,000 13,000 13,000 13,000 13,000 2021 136,948 185,000 Labour & related costs 189,000 192,800 196,700 200,600 204,600 2122 18,124 20,000 Office operations 35,000 35,000 35,000 35,000 35,000 2223 29,126 32,000 Other operating 32,000 32,000 32,000 32,000 32,000 2324 14,192 17,000 Utilities 17,000 17,300 17,600 18,000 18,400 2425 10,185 9,000 Vehicle operation 9,000 9,000 9,000 9,000 9,000 2526 415 3,000 Weather station 3,000 3,000 3,000 3,000 3,000 2627 254,734 368,000 Total airport operation 391,000 355,100 359,300 363,600 368,000 27

23

ALBERNI-CLAYOQUOT REGIONAL DISTRICT Page 412019-2023 FINANCIAL PLANLONG BEACH AIRPORT (continued) Draft for DiscussionPARTICIPANTS: TOFINO, UCLUELET, and ELECTORAL AREA 'C' February 2019

History Budget2018 2018 2019 2020 2021 2022 2023

ACTUAL PLANLine EXPENDITURES (continued) Line

28 209,157$ 200,000$ Capital fund contribution from operating 250,000$ 150,000$ 150,000$ 150,000$ 150,000$ 2829 - 309,140 Capital fund contribution from grants 6,316,186 - 325,000 100,000 100,000 2930 Water system operation 3031 18,000 18,000 Labour & related costs 19,000 19,400 19,800 20,200 20,600 3132 6,448 40,000 Operating 40,000 40,800 41,600 42,400 43,200 3233 1,693 5,000 Utilities 5,000 5,100 5,200 5,300 5,400 3334 26,141 63,000 Total water system operation 64,000 65,300 66,600 67,900 69,200 3435 508,872$ 994,692$ TOTAL EXPENDITURES 7,086,898$ 611,000$ 942,100$ 723,300$ 729,600$ 35


37 209,157 509,140 Add: Transfer to reserves 6,566,186 150,000 475,000 250,000 250,000 3738 11,679 - Principal debt payments - - - - - 3839 344,235 340,000 Deduct: Estimated amortization not included 340,000 340,000 340,000 340,000 340,000 3940 101,532 127,887 Surplus from previous year 210,177 - - - - 4041 14,754-$ 41,253$ ANNUAL SURPLUS/(DEFICIT) 6,016,008$ 190,000-$ 135,000$ 90,000-$ 90,000-$ 41


CAPITAL FUND42 454,127$ 454,125$ Balance, beginning of year 505,158$ 282,654$ 216,554$ 12,454$ 27,554$ 4243 200,000 200,000 Contribution from operating fund 250,000 150,000 150,000 150,000 150,000 4344 - 309,140 Grants & other contributions 6,316,186 - 325,000 100,000 100,000 4445 9,157 2,100 Interest earnings 2,900 1,900 900 100 600 4546 Less - capital expenditures 4647 - 3,500 Access road signage - - - - - 4748 - 8,000 Access road upgrade 8,000 10,000 10,000 10,000 10,000 4849 2,175 90,000 Apron II & taxiway foxtrot upgrade* 5,429,640 - - - - 4950 - 30,000 Building assessment / abatment 30,000 - - - - 5051 - - Chemical applicator* 165,000 - - - - 5152 - 30,000 Drainage culvert repairs 30,000 20,000 10,000 10,000 5,000 52

24

ALBERNI-CLAYOQUOT REGIONAL DISTRICT Page 422019-2023 FINANCIAL PLANLONG BEACH AIRPORT (continued) Draft for DiscussionPARTICIPANTS: TOFINO, UCLUELET, and ELECTORAL AREA 'C' February 2019

History Budget2018 2018 2019 2020 2021 2022 2023

ACTUAL PLANLine CAPITAL FUND (continued) Line

53 11,860$ 11,000$ Fire suppression upgrade 500,000$ 11,000$ 5,000$ 5,000$ 5,000$ 5354 - 40,000 Flightway clearing 50,000 20,000 10,000 10,000 10,000 5455 - 35,000 House renovation 35,000 25,000 10,000 - - 5556 - 12,000 Infrastructure report - obstacle limitations 12,000 12,000 - 10,000 - 5657 17,985 6,000 Maintenance building upgrades* 3,000 - 450,000 - - 5758 6,951 - Navigational aids - - - - - 5859 9,948 40,000 Parking lot upgrades 40,000 - - - - 5960 39,396 70,000 Perimeter fencing (2021-2023*) 20,000 - 100,000 100,000 100,000 6061 - - Runway 16/34 cracksealing & panel repair - 80,000 - 80,000 - 6162 32,825 25,000 Runway painting & signs 65,000 10,000 - 5,000 - 6263 - 130,000 Terminal apron safety upgrade^ 134,810 - - - - 6364 36,986 30,000 Terminal building upgrade 20,000 - - - - 6465 - 15,000 Urgent infrastructure repairs 15,000 - - - - 6566 - 50,000 Vegetation management - outside boundary 50,000 20,000 5,000 5,000 10,000 6667 - 215,000 Water - system upgrades 154,140 - 80,000 - - 6768 - 30,000 Weather station upgrades 30,000 10,000 - - - 6869 158,126 870,500 Total capital expenditures 6,791,590 218,000 680,000 235,000 140,000 6970 505,158$ 94,865$ BALANCE, END OF YEAR 282,654$ 216,554$ 12,454$ 27,554$ 138,154$ 70

*eligible for 100% ACAP funding^eligible for 50% BCAAP funding

25


REQUEST FOR DECISION To: West Coast Committee From: Rob Williams, General Manager of Environmental Services Teri Fong, CPA, CGA, Manager of Finance Meeting Date: February 4, 2019 Subject: West Coast Waste Management – 2019-2023 Financial Plan Recommendation:

THAT the West Coast Committee recommend that the West Coast Waste Management proposed budget be included in the first reading of the 2019-2023 Alberni-Clayoquot Regional District Financial Plan.

Background:

The following are a list of revenue and expense summary notes to help explain year-over-year budget changes for this service function:

Revenue

• Line 5 – Tipping fees – tipping fees were increased to $120 per tonne for residential waste effective July 1, 2017. This current rate structure is comparable to other Regional Districts on Vancouver Island, however the rate will be reviewed alongside any confirmed direction with the regional organics diversion program. Note, annual tipping fee revenue is projected at a conservative level to account for volatility and to prevent large tax requisition fluctuations. 2018 actuals were 67% higher than the budgeted amount.

• Line 8 – Government Grants – 25% of the total $6 million Strategic Priorities Gas Tax grant has been allocated to the West Coast Waste Mgmt. function as the project direction is unknown at this time. Actual expenditures will be determined based on Board direction with the regional organics diversion program and the budget can be amended at that time to reflect the allocation of actual project costs.

• Line 9 – Recycle BC – there is a marginal increase to this line item due to the new contract that took effect in November 2018 where Recycle BC now provides $1.75 per household administrative fee.

Expenses

• Line 13 – Capital fund contribution from operating – due to the large surplus from 2018 there has been a significant increase to the 2019 contribution to capital. This significant contribution will reduce the funding amounts required in the future.

• Line 14 – Capital Contribution from Grants – this is the offsetting funds for the Strategic Priorities Gas Tax funds for the regional organics diversion program.

• Line 15 – Closure/Post Closure Fund Contribution – the amount allocated for this budget item is based on engineer calculations related to landfill space and capacity and has been increased based on provided calculations. The 2019 contribution has been increased from the engineers’ recommendation of $92,000 because of the large quantity received by the landfill in 2018. The closure fund is based on remaining capacity and is examined every year when the annual landfill report.


26


• Line 18 – Labour and benefits – The increase in 2019 costs are a result of a combination of many factors including the Manager of Operations being budgeted for a full year in 2019, the allocation of resources based on the project plan of implementing the organics project, and estimated union and exempt staff increases.

• Line 23 – Illegal Dumping Prevention – Central West Coast Forest Society has submitted a request (see attached) for $3,500 plus the waiving of the tipping fees to address illegal dumping in the Kennedy Flats Watershed as in prior years which has been budgeted for under this line item.

• Line 24 – School Program – funds have been allocated to assist with the creation of a waste and recycling education program. Once a program has been established, ACRD staff will look to available local contractors for the delivery of the program.

• Line 28 – Organics Composting Investigation – this operating line item has been reduced to zero as the organics project is budgeted in the capital section and is now underway with approved Gas Tax funds.

• Line 29 & 38 – Recycling & Garbage Pickup – an inflationary increase has been applied to the 2018 figures for 2019 and a competitive process will be conducted in the Fall to retain the services of a new contractor due to the current agreement expiring.

• Line 31 – Solid Waste Management Plan Initiatives – this budget item has been increased in order to support additional landfill operational requirements, as well as to support an independent landfill engineering audit and a waste composition study.

• Line 37 – Professional fees – the closure and post closure plan for the West Coast Landfill is due for an update as was last reviewing in 2012. This line item has been increased by $23,000 to allow for this project to proceed in 2019. The cost estimates are a requirement of our operating permit and for the auditors to ensure our closure fund is adequate to support the liability.

Capital Projects:

• Line 56 - Leachate Remediation – replacement of a gate valve and installation of a flow meter to record cumulative flow per monitoring requirements.

• Line 60 – Pump Station Upgrades – a fix was conducted in 2018 to the pump station and the plan is to replace the pump in 2020 after the valve and flow meter project.

• Line 62 – Software Upgrades – $11,000 of the total project cost of the landfill operations software upgrade has been allocated to this budget function. The software that was budgeted last year has been determined to not fit the needs of the organization and staff are currently pursuing other options. New software is required as the current program is no longer supported but a new platform will also improve operations and allow for better data collection and monitoring.

• Line 63 – Storm Water Diversion – there has been longstanding operational challenges with managing storm water at the landfill. Staff have allocated $100,000 to investigate and implement feasible solution(s) to try and address this challenge.

Strategic Priorities

In addition to the commitment to provide the safe and efficient delivery of all ACRD services the following strategic priority was identified by the Board at the January Strategic Priorities session:

• Landfill organics infrastructure and/or landfill gas management Time Requirements – Staff & Elected Officials:

Staff time is required to oversee both the landfill contractor as well as the garbage and recycling contractor. Staff regularly engage with the engineers regarding regulatory reporting, impacts of changes to the regulations, expansion plans and ensuring adequate treatment of the leachate. Environmental services staff also regularly respond to public inquiries regarding the service in the area and the Recycle BC program along with performing quarterly water testing and monitoring. Accounting staff are responsible for the tipping fee billing and account management.

27


Financial:

The tax requisition for 2019 is $108,623 compared with $114,955 in the prior year.

Policy or Legislation:

The Ministry of Environment sets the regulations for items such as closure/post closure plans, solid waste management plans, landfill criteria for municipal solid waste, operational certificates and annual reporting requirements.

Options Considered:

The prior year actual balances may still change as 2018 invoices are still trickling in and year-end adjustments are still being completed. Submitted by: _______________________________________________________ Rob Williams, MSc, General Manager of Environmental Services Submitted by: _______________________________________________________ Teri Fong, CPA, CGA, Manager of Finance Approved by: _______________________________________________________ Douglas Holmes, BBA, CPA, CA, Chief Administrative Officer

28

1920 #2 Lyche Road

Po Box 641 Ucluelet BC, V0R 3A0

250-726-2424

[email protected]

clayoquot.org

January 15, 2019 Alberni-Clayoquot Regional District 3008 5th Ave Port Alberni, B.C. V9Y 2E3 Dear West Coast Waste Management Service, Central Westcoast Forest Society (CWFS) is a local charitable non-profit based in Ucluelet on the west coast of Vancouver Island. CWFS focuses on salmon habitat restoration and enhancement, research and education and the development of recreational and educational opportunities and infrastructure on Vancouver Island. For over 20 years CWFS has been working on ecological restoration in the Kennedy Flats Watershed, on the west coast of Vancouver Island. The watershed comprises 12,937 hectares of land and over 420 km of fish bearing streams. Bound by the Pacific Ocean to the west and Kennedy Lake to the east, the watershed supports chinook, chum, pink, coho, and sockeye salmon; rainbow, steelhead, and cutthroat trout. The watershed also supports a diversity of wildlife and focal species intrinsic to our area. Historical timber harvesting introduced an extensive network of roads, covering over 253 km in this watershed. Scattered throughout this road network are numerous illegal dumping sites. Every year, household garbage is illegally dumped in the Kennedy Flats Watershed. Illegally dumped materials can have serious effects on the environment, wildlife habitat and the ability of others to use and enjoy outdoor recreational areas. Harmful chemicals can be released and enter waterways and fish bearing streams. Wildlife can be injured, poisoned, or killed as a result of foraging through garbage. Illegal dumping sites can lead to the habituation of black bears and increase the likelihood of human-bear conflict. In 2016, 2017, and 2018 Central Westcoast Forest Society received $3,500 from the ACRD's Waste Management budget to address illegal dumping in the Kennedy Flats Watershed. In August and September of 2016, November of 2017 and October of 2018 this funding went towards volunteer community clean up days, truck fees, and signage to mark fish bearing streams. In total 1645 kg, 4610 kg, and 7,633kg of garbage were removed in 2016, 2017, and 2018 respectively. We hope that ACRD will allocate $3,500 in the Waste Management budget again for 2019 and waive the tipping fees at the West Coast Landfill for collected waste in order for CWFS to continue clean-up efforts within the Kennedy Flats. We really appreciate the help that ACRD has provided in the past and hope to continue this partnership into the future. Thank you for your support and consideration. Sincerely, Mandala Smulders Director of Operations, Central Westcoast Forest Society

29

ALBERNI-CLAYOQUOT REGIONAL DISTRICT Page 462019-2023 FINANCIAL PLANWEST COAST WASTE MANAGEMENT Draft for DiscussionPARTICIPANTS: TOFINO, UCLUELET, and ELECTORAL AREA 'C' February 2019

History Budget2018 2018 2019 2020 2021 2022 2023


1 393,992$ 394,045$ Surplus (deficit) from prior years 485,477$ -$ -$ -$ -$ 12 114,955 114,955 Tax requisition 108,623 198,600 213,600 228,800 244,300 23 Fees & charges 34 142,832 120,000 Curbside garbage 140,000 140,000 140,000 140,000 140,000 45 818,471 490,000 Tipping fees 600,000 600,000 600,000 600,000 600,000 56 961,303 610,000 Total fees & charges 740,000 740,000 740,000 740,000 740,000 67 2,151 2,000 Grant in lieu of taxes 2,000 2,000 2,000 2,000 2,000 78 17,148 - Government grants 1,782,852 - - - - 89 44,046 50,000 Recycle BC funding 52,000 52,000 52,000 52,000 52,000 9

10 44,877 - Other sources - - - - - 1011 1,578,472$ 1,171,000$ TOTAL REVENUE 3,170,952$ 992,600$ 1,007,600$ 1,022,800$ 1,038,300$ 11

EXPENDITURES12 29,000$ 29,000$ Administration charge 30,000$ 30,600 31,200 31,800 32,400 1213 120,621 110,000 Capital fund contribution from operating 275,000 30,000 30,000 30,000 30,000 1314 17,148 - Capital fund contribution from grants 1,782,852 - - - - 1415 92,000 92,000 Closure & post closure fund contribution 120,000 92,000 92,000 92,000 92,000 1516 Labour & related costs 1617 1,533 2,000 Convention/professional development 2,500 2,500 2,500 2,500 2,500 1718 24,419 34,000 Labour & benefits 47,000 47,900 48,900 49,900 50,900 1819 1,488 2,000 Vehicle operation 2,000 2,000 2,000 2,000 2,000 1920 27,440 38,000 Total labour & related costs 51,500 52,400 53,400 54,400 55,400 2021 Promotion & education 2122 643 10,000 Advertising & public education 10,000 6,000 6,000 6,000 6,000 2223 3,500 5,000 Illegal dumping prevention 5,000 5,000 5,000 5,000 5,000 2324 - 5,000 School program 10,000 5,000 5,000 5,000 5,000 2425 4,143 20,000 Total promotion & education 25,000 16,000 16,000 16,000 16,000 25

30

ALBERNI-CLAYOQUOT REGIONAL DISTRICT Page 472019-2023 FINANCIAL PLANWEST COAST WASTE MANAGEMENT (continued) Draft for DiscussionPARTICIPANTS: TOFINO, UCLUELET, and ELECTORAL AREA 'C' February 2019

History Budget2018 2018 2019 2020 2021 2022 2023

ACTUAL PLANLine EXPENDITURES (continued) Line

26 Recycle, reduce, reuse 2627 -$ 8,000$ Disposal bans 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 2728 - 20,000 Organics composting investigation - - - - - 2829 44,023 46,000 Residential recycling pickup 47,000 47,900 48,900 49,900 50,900 2930 - 10,000 Share sheds - - - - - 3031 75,743 100,000 SWMP plan & initiatives 100,000 20,000 20,000 20,000 20,000 3132 119,766 184,000 Total recycle, reduce & reuse 152,000 72,900 73,900 74,900 75,900 3233 Residual waste management 3334 - - Computer expense 2,000 2,000 2,000 2,000 2,000 3435 430,426 428,000 Operations contract 436,600 445,300 454,200 463,300 472,600 3536 41,674 40,000 Other operating costs 40,000 25,000 25,000 25,000 25,000 3637 26,358 22,000 Professional fees 45,000 12,000 12,000 12,000 12,000 3738 146,733 148,000 Residential garbage pickup 151,000 154,000 157,100 160,200 163,400 3839 5,669 10,000 Utilities 10,000 10,400 10,800 11,200 11,600 3940 32,016 40,000 Water monitoring 40,000 40,000 40,000 40,000 40,000 4041 - 10,000 Wood waste grinding 10,000 10,000 10,000 10,000 10,000 4142 682,876 698,000 Total residual waste management 734,600 698,700 711,100 723,700 736,600 4243 1,092,994$ 1,171,000$ TOTAL EXPENDITURES 3,170,952$ 992,600$ 1,007,600$ 1,022,800$ 1,038,300$ 43


45 212,621 202,000 Add: Transfer to reserves 395,000 122,000 122,000 122,000 122,000 4546 18,000 18,000 Deduct: Estimated amortization not included 18,000 18,000 18,000 18,000 18,000 4647 393,992 394,045 Surplus from previous year 485,477 - - - - 4748 286,106$ 210,045-$ ANNUAL SURPLUS/(DEFICIT) 108,477-$ 104,000$ 104,000$ 104,000$ 104,000$ 48


31

ALBERNI-CLAYOQUOT REGIONAL DISTRICT Page 482019-2023 FINANCIAL PLANWEST COAST WASTE MANAGEMENT (continued) Draft for DiscussionPARTICIPANTS: TOFINO, UCLUELET, and ELECTORAL AREA 'C' February 2019

History Budget2018 2018 2019 2020 2021 2022 2023

ACTUAL PLANLine CAPITAL FUND Line

49 535,392$ 535,393$ Balance, beginning of year 628,261$ 729,361$ 651,561$ 653,461$ 655,361$ 4950 110,000 110,000 Contribution from operating fund 275,000 30,000 30,000 30,000 30,000 5051 17,148 - Contribution from grants 1,782,852 - - - - 5152 10,621 3,800 Interest earnings 5,100 5,200 4,900 4,900 4,900 5253 Less - capital expenditures 5354 - 5,000 Clearing for fire set back 5,000 5,000 5,000 5,000 5,000 5455 - 5,000 Design Criteria - MOE - - - - - 5556 15,765 45,000 Leachate remediation 45,000 10,000 10,000 10,000 10,000 5657 17,148 - Organics project 1,782,852 - - - - 5758 - - Power line improvements - 10,000 - - - 5859 - 5,000 Landfill gas management plan - - - - - 5960 - 70,000 Pump station upgrade - 70,000 - - - 6061 10,779 10,000 Service improvements 10,000 10,000 10,000 10,000 10,000 6162 1,208 5,500 Software upgrade 11,000 - - - - 6263 - - Stormwater diversion 100,000 - - - - 6364 - 20,000 Vegetation treatment & enhancment 8,000 8,000 8,000 8,000 8,000 6465 44,900 165,500 Total capital expenditures 1,961,852 113,000 33,000 33,000 33,000 6566 628,261$ 483,693$ BALANCE, END OF YEAR 729,361$ 651,561$ 653,461$ 655,361$ 657,261$ 66

CLOSURE & POST CLOSURE FUND67 618,678$ 618,678$ Balance, beginning of year 722,965$ 848,865$ 947,565$ 1,047,065$ 1,147,265$ 6768 92,000 92,000 Contribution from operating fund 120,000 92,000 92,000 92,000 92,000 6869 12,287 5,000 Interest earnings 5,900 6,700 7,500 8,200 8,900 6970 - - Less - closure costs - - - - - 7071 722,965$ 715,678$ BALANCE, END OF YEAR 848,865$ 947,565$ 1,047,065$ 1,147,265$ 1,248,165$ 71

32

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe & Toquaht Nation Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek)

REQUEST FOR DECISION To: West Coast Committee From: Mike Irg, Manager of Planning and Development Meeting Date: February 4, 2019 Subject: Coastal Addendum to the ACRD Agricultural Plan Recommendation: THAT the West Coast Committee recommend to the Board of Directors that an additional $15,000 be allocated to Regional Planning under agricultural initiatives. Strategic Priority: This project has been identified as a strategic priority by the Board of Directors. Summary: The Coastal Addendum to the ACRD Agricultural Plan has been received by the Board and was discussed at the last West Coast Committee. There is an opportunity to proceed with implementation of the plan for the West Coast, similar to what we have been doing in the Alberni Valley for the last few years. While this work is part of the Regional Planning Service (funded by the entire Board), there is an opportunity to set up a West Coast subcommittee and contract with local, West Coast expertise. At this stage of the budget process, it would be best to set some money aside in Regional Planning to start the West Coast Agricultural Plan implementation. $15,000 could be allocated for 2019 to implement the west coast component of the Agricultural Plan. The makeup and details of a committee and contract support could be worked out with input from the West Coast Committee once the budget is established.


ALBERNI-CLAYQUOT REGIONAL DISTRICT

33

Members: City of Port Alberni, District of Ucluelet, District of Tofino, Yuułuʔiłʔatḥ Government, Huu-ay-aht First Nations, Uchucklesaht Tribe & Toquaht Nation Electoral Areas "A" (Bamfield), "B" (Beaufort), "C" (Long Beach), "D" (Sproat Lake), "E" (Beaver Creek) and "F" (Cherry Creek)

Submitted by: ______________________________________ Mike Irg, MCIP, RPP Manager of Planning and Development

Approved by: ___________________________________ Douglas Holmes BBA, CPA, CA

Chief Administrative Officer

34

alberni-clayoquot regional district€¦ · alberni-clayoquot regional district . west coast...

Documents