ALFRED NZO DM MUNICIPALITY INTERVENTION

STATUS REPORT

PRESENTED TO SELECT COMMITTEE

19 OCTOBER 2010

PARLIAMENT – CAPE TOWN

ALFRED NZO

• Administrator was appointed from 20 April 2009

• Areas assumed responsibilities on were:

• Financial management (financial recovery plan)

• Corporate services including general administration and human resource

• Infrastructure development and MIG funding

• Public Participation

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ACHIEVEMENTS

• Finance Management System

• A financial system bought and abandoned by the municipality (SAMRAS)

activated.

• A reliable billing system on SAMRAS has been developed.

• Accurate annual financial statements were submitted on 31 August 2009

• A debt recovery plan approved and implemented. All creditors whose

payments had been outstanding for more than 120 days paid.

• Improved record keeping and a fully integrated payroll is now in place.

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ACHIEVEMENTSInternal Audit

• A system developed ensuring Audit Committee resolutions and recommendations are brought to Council and that they are actioned.

• Internal Audit Manager has been appointed.

• Competence in Finance Department

• Chief Financial Officer has been appointed.

• Municipal Infrastructure Services

• Projects have been identified and prioritized from the IDP for the MTEF – 22 projects costing R844 528 110 are registered on MIG – MIS thus

committing the entire MTEF.

• MIG funding strictly used MIG projects.

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ACHIEVEMENTS

Public participation

• A draft policy on public participation for Alfred Nzo has been developed.

• Matatiele has advertised for public participation unit, a post of an Assistant Manager.

• Matatiele has established ward committees in all wards except ward 20.

• Ward governance workshops at Matatiele, three wards, at Umzimvubu, 24 wards.

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ACHIEVEMENTS

• A Municipal Manager has finally been appointed.

• The Chief Financial Officer was appointed.

• The Financial Management System is up and running.

• Specific Financial policies are in place.

• Public Participation is starting to yield the desired results.

• MIG projects are ring fenced and thus used for the intended purpose only.

• Intervention was terminated at the end of November and the Administrator submitted a

close-out report.

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DEPARTMENTAL SUPPORT• After the section 139(1)(b) intervention came to an end ,it was substituted by a section

154 support to ensure that the gains achieved were continued.

• Departmental staff continued to monitor the R1million transferred to municipality in

March 2010 to improve the administrative and financial systems was utilized for the

intended purposes

• The municipality is being assisted to improve the records management system(registry)

• The municipality is being assisted in the development of the Work Place Skills plan

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