alfresco day stockholm 2015 - redpill linpro presents case studies of trap danmark, svenska...
TRANSCRIPT
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
REDPILL LINPRO
Fredrik Svensson
Business Area Manager Java Solutions
November, 2015
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Redpill Linpro in Brief
Leading Open Source specialistin the Nordics
150 employees, offices inStockholm, Karlstad, Gothenburg,Oslo and Copenhagen
Founded in 1995
Revenue 2014, 194 MSEK
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Solution Area ECM
Working with Alfresco since 2007
Certified resources on all RL offices (Swe, Nor, Den)
High reqs and demands for competence – important to have consultants certified
"Most certified consultants of all European partners”
1st line support for approx 20 Alfresco customers in the Nordics
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Revolutions will come & go
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Are you prepared?
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Digital workplace transformation
Or, digital asset management
From physical objects to digital assets
Enables the digital workplace
From manual to automated processes
Enable efficiency and collaboration cross borders
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Drivers for change
Efficiency, support for efficient processes
Speed up business processes
Data volumes growing exponentially
Increasing legal requirements
Collaboration across borders
Organisational and geographical
All assets are digitalised
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Ready for digital transformation
Digital assets
Foundation for digital transformation
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Project collaboration sites with advanced review workflows
Example from Svenska Kraftnät
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Svenska Kraftnät
Responsible for the Swedish power grid network
Complex organisation with large projects including several subcontractors
High security reqs
Public sector organisation
Solution focused
Photo: Thomas Wiklund
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Challenges
Including partners outside organisation borders
Complex projects – complex review processes
Security requirements – in house solution
Lots of documents – advanced document management capabilities
Hierarchical project structure
Solution focused rather than consultancy intense
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Solution
Alfresco One High Availability (HA) ECM platform
Fixed price project with agile approach
Advanced document management capabilities
Workflows for review including both external and internal users
Detailed workflow for facility documentation
AutoCad blueprints integrated through Formtek Alfresco module (incl metadata and pdf generated)
External users authenticated through log in and internal users through Active Directory
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Solution – User Dashboard
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Result
Increased control on digital assets
Projects
Contractors
Security
Documents
Ability to create workflows/processes around digital assets.
One tool for handling digital assets with ability to automate processes and complex project hierarchies.
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Manage an editorial process on A nationwide basis in Alfresco
Example from Trap, Denmark
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Trap Denmark
An ambitious encyclopedia to cover the whole of Denmark
Newly established organization to fulfill a long tradition
Produced by local writers
Published in printed anddigital media andapplications
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Challenges
Thousands of external writers to produce articles
Small editorial team to handle complex editorial process with high demands by tradition
Solid support for automated processes
Digital assets to be used both for printed material as well as digitally published
Digital assets to be enriched by external sources, but also made available for others
Privately funded – limited budgets
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Solution
Alfresco One ECM platform – managed and operated by Redpill Linpro in Nordic Datacenters
Advanced document management, including automatic master document composition and decomposition
Advanced workflows that automatically creates metadata
One storage for digital assets to be used in several ways
”Samledokument” to include parts of documents in one combined piece of information for digital publishing
Dashlet to monitor and control document flow
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Solution – Monitor Dashlet
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Result
Advanced workflows to support article collection process
Advanced documentmanagement functionality
Editorial staff gets a quickoverview through dashlets
Storage engine for digitalassets to be enriched andintegrated with the futureTrap Digital edition
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Managing Norway's largest energy utility project using Alfresco
Lysebotn II
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Lyse Produksjon
Owns and operates large energy utility facilities
Current focus on water and wind power
Large and complex projects
Important with control and management
Lysebotn II current largest undertaking (1.8 Billion NOK)
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Challenges
Very complex construction projects
Including loads of contracts, paperwork, drawings, blueprints etc
Many parties involved – subcontractors, authorities..
Legal requirements – everything needs to be traced
Support for complex, but well defined processes and workflows.
Request for standard product with minimum of modifications
Target price model – joint interest in project.
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Solution
Alfresco Enterprise (currently ver 4.2)
Hierarchy of pre-defined site/project types
Customized authentication model – introducing Company (internal) and Contractor (external) permissions
Interface site – for Contractor to Contractor communication
Datalists and customized workflows using Activiti workflow engine
Some important workflows – Action Lists, Contractor's douments, Variation Order (CR), Project Milestones and invoices, Aggregation – reports and minutes.
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Solution – Action list, Dashboard
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Solution – Action list, Dashboard
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Result
Increased control on digital assets
Projects
Contractors
Security
Documents
Ability to create workflows/processes around digital assets.
One tool for handling digital assets with ability to automate processes and complex project hierarchies.
Time saving – decreasing todays manual routines
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Summary
Digital workplace transformation is here
You will require tools, knowledge and services to support the transformation through:
Efficiency, digital asset management and integration
Alfresco and Redpill Linpro have proven track record on such transformations
PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Tack så mycket!Fredrik Svensson [email protected]
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