Human Resource.

Payroll.

Benefits.

Align with the Experts in Payroll Process Outsourcing

Confidentiality. Confidence. Cost Effectiveness.

Why Payroll Outsourcing works

Payroll is one of the most vital activities for a

company. An employee's salary is his single largest

connect to an organisation and at the foundation of

employee motivation/success. Payroll information is

critical and highly sensitive. Any seasoned HR or admin

person knows that it can make or break an employee's

relation with his employer.

Given this scenario and the time & effort needed to

maintain payroll administration & data security, many

companies worldwide outsource payroll to experts.

Outsourcing of HR administration and payroll in the Asia

Pacific region is estimated to be one of the fastest

growing markets, touching at least USD 4.6 billion by

the year 2017.

In India too, more and more companies are realising

that payroll information is sacrosanct and needs a 24X7

dedicated resource to maintain the standards of

confidentiality & service, while delivering on employee

expectations and cost effectiveness.

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The Experts in Payroll outsourcing

ACCOSPHERETM

is one of the leading providers of

business outsourcing solutions. Leveraging over 3 years

of experience, ACCOSPHERETM

offers a wide range of

human resource, payroll, tax and benefits

administration solutions from a single source.

ACCOSPHERETM

’s easy-to-use solutions for employers

provide superior value to companies of all types and

sizes.

Global standards in Data Privacy & confidentiality: • Our various software vendors are ISO 27001

certified for data security and confidentiality. • Our software vendors are SAS 70 Type II compliant -

an internationally recognized auditing standard,

awarded only when a company follows the most

rigorous standards for controls and safeguards

when hosting or processing data. The standard

covers nine specific areas, including network

monitoring, customer service, data backup, change

management, deployment and physical security.

Global presence

We service our clients across geographies with a

team of over 50 associates, and growing.

ACCOSPHERETM

can be part of any client's

expansion plans, offering uninterrupted service.

Expertise

The pioneer in the outsourcing field,

ACCOSPHERETM

packs 3 years of learning into its

service offering. We work with clients from

manufacturing to IT, giving us in-depth and industry

specific knowledge of operations & statutory

requirements.

Robust, scalable processes

Our experience has led us to hone our processes to

suit companies, markets, industries and changing

corporate scenarios. ACCOSPHERETM

can easily

service small/ medium to multinational clients.

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Lower costs, higher motivation, maximum confidentiality

The undisputed advantages of working with the experts

Cost effectiveness By outsourcing to a seasoned payroll processor like

ACCOSPHERETM

, the first and most obvious benefit is

the reduction in your overhead costs. No administration overheads

Payroll is a specialized activity. To process it in

house requires dedicated resources & time. By

outsourcing, you save on costs and man power. No separate team

Given the nature of payroll, a company has to

constantly keep a resource to manage queries, handle

statutory requirements and do all the minute of payroll

processing. Outsourcing to ACCOSPHERETM

negates

this need. Enhancing HR delivery & organisational responsiveness Employee experience

Payroll information and process experience is the single,

largest cause of employee attrition & dissatisfaction. This is

where ACCOSPHERETM

makes the biggest impact in your

organisation. By streamlining the payroll process and

offering user friendly interfaces like the ESS, Leave Management System and query

management, AccosphereTM enhances the quality of HR

delivery to each and every employee. Thus enriching the

employee's experience and keeping morale high.

HR/ Finance Talent can focus on core operations

Company talent be it in HR or finance need not be

tied down to a complex, non-core activity like payroll &

payroll query handling. HR and Finance people will be

free to focus on core business activities.

Confidentiality State of the art security: One of the biggest benefits

offered by ACCOSPHERETM

is the levels of confidentiality

and security for payroll information. Our infrastructure,

processes and quality control ensure that the information

is secure and released only to the right people at the right

time. Confidentiality that is hard to maintain within the

four walls of an organization.

Business continuity

Only a company of ACCOSPHERETM

size and

stature offers you business continuity planning. We

have a full disaster recovery programme in place, so

regardless of circumstances ACCOSPHERETM

offers

you uninterrupted service and competitive advantage.

Constant Value through expertise

A specialist outsourcer like AccosphereTM brings

process knowledge and products that keep you ahead

of the business curve. ACCOSPHERETM

regularly

develops tools like the ESS (Online Employee Self

Service Portal), for a superior HR experience.

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One stop, One name

Payroll to ESS - ACCOSPHERETM

India's span of offering

ACCOSPHERETM

gives you a complete end to end

solution, backed by world class service standards and

augmented by innovative products and add-ons. Outsource Payroll Management Services • Computation of monthly salaries including

reimbursements: ACCOSPHERETM

processes

salary, reimbursements and deductions for

employees and gives you the final payslip figure. • Computation of withholding taxes: TDS and other

statutory deductions are computed while

processing monthly pay.

• Web enabled payslips: ACCOSPHERETM

prepares

and uploads payslips which can then be downloaded

by employees. • Closure of full and final settlement for Leaving

employees: ACCOSPHERETM

prepares final

settlement statements including tax computation

and statutory deduction. We also ensure

deactivation of employee accounts. • Bank Advice Statement: ACCOSPHERE

TM prepares

bank advice statements on a monthly basis. • Customized MIS reports: These include Monthly

and Annual Payroll Reports and Monthly and Annual

CTC reports.

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Statutory & Compliance Activities

• Compensation updates: ACCOSPHERETM

will

update on any amendments or changes in the salary

components and payroll processing by Indian

statutory and taxation laws. • Issuance of Form 16: ACCOSPHERE

TM takes care of

this important activity as part of its service offering. • Year-End Investment Proof collection &

verification: ACCOSPHERETM

ensures that all

requirements for preparation of Form 16 are

complete and valid. • Verification and submission of the filled up

Nomination forms, Transfer forms and Withdrawal

forms, received from employees to RPFC. • Preparation and filing of challans for Provident

Fund and Professional Tax purposes • Renewal of certificates required under various

statues like Shops & Establishment Act • Regular Statutory Updates / Industry Reports

/ Whitepapers • Filing of all quarterly/annual returns for the

employer with regard to withholding taxes for

payroll: ACCOSPHERETM

takes the pressure off

internal resources to track and submit returns for

various tax purposes.

Regulatory and statutory compliances related to

payroll: ACCOSPHERETM

services all sectors and can

handle the regulatory and statutory compliances for

Provident Fund, ESIC, Professional Tax, Labour Welfare

Fund and other deductions as applicable to your

particular industry. Query Management Services ACCOSPHERE

TM enriches the HR offering by providing

responsive query management services. Any query

related to payroll, tax computations or

reimbursements is handled by ACCOSPHERETM

through email/web based query handling services.

We also offer helpdesks to handle payroll, PF & ESI

related queries.

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ESS (Online Employee Self Service Portal)

ACCOSPHERETM

tie up with GreytHR - the Online

Employee Self Service Portal (ESS) and other renouned

cloud based Payroll software platforms, provides a

comprehensive HR and process solution that enhances

user experience while minimizing time & effort. This

customized portal offers a single online interface for all

payroll and leave related transactions to both employer

and employee. ESS - features Employee Every employee gets a Login ID and a password to

access their ESS account. The employee can • View his / her monthly payroll reports, namely Pay

Slip & Tax Computations. These documents can be

printed from the same account. • Submit Investment Declarations: The ESS has an

easy to use Investment Declaration Form so

employees can submit the relevant information

online. They can also view and edit it at any time. • Use the Reimbursement module: employees can

submit claims and manage approval through this

application. The module also displays the status of

all claims including reasons for rejection/remarks on

each. • Leave Management module: The online Leave

Management System, a part of the ESS (Online

Employee Self Service Portal), streamlines the

entire leave process, helping both employer and

employee manage their leave entitlement better.

Using the same Log in, the employee can • View number of days of leave available • View types of leave available - casual, paid,

sick leave etc. - • Apply for leave • Check the status of leave application • Cancel leave • Check the balance of leave to his/her credit HR and admin advantages The Online Leave Management System offers great

admin and HR benefits. Clear information Sharing: All details of leave

entitlement are available to the employee. There is no

ambiguity. Objective process: By applying for leave online, with

all details in hand, the employee is assured of the

objectivity of the process, again increasing his

confidence in the organization and in its methodology. Easy leave administration: For employers, it helps in

easier leave management of teams and functions. A single window gives the HR person or team leader all

the data points they need.

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• Post queries: the ESS is directly linked to the query

management system, ensuring prompt response. Manager For HR manager, the ESS is designed to allow different

levels of access for different designations, making it

customizable and easy to use/control. Helping HR

manage Payroll functions effectively and with one

single tool. • The HR manager can view the entire payroll reports

of the organisation through a single log in. • HR manager can use special features like Secure file

transfer that facilitates seamless transfer of data

and comes with inbuilt audit trail and validations to

ensure integrity and confidentiality of data.

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Advantage YOU

Get the ACCOSPHERETM

expertise working for you. Stay ahead of your payroll requirements by joining

hands with a expert like ACCOSPHERETM

. We ensure

that you get the cost effectiveness, confidentiality and

confidence for all payroll related issues. This helps you

and your valuable talent focus on core business issues,

so you can meet and exploit all the opportunities of

changing scenarios and markets.

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Payroll and Statutory Compliance Management Services

Payroll Process Management • Computation of monthly salaries including

reimbursements • Computation of withholding taxes for employees • Web enabled pay slips encrypted and password

protected • Provision of Standardized / Customized Reports

including: Control & Variance Reports • Variance analysis

- Gross to Gross statement • Category wise, Location-wise, Cost center-wise

reports Joinees / Resignees reports Journal Vouchers

• CTC & Head count report • Consolidated report of earnings and deductions Other reports • Loan / Recovery statement • Salary disbursement report • Bank Advice Statement Closure of full and final settlement for leaving

employees including: • Investment proofs and computation of tax • Preparation of Full and Final Settlements Report • Statutory Deductions • Deactivate employee in employee personal master Payroll Related Expense Management • Collect Reimbursement Bills as per agreed date • Validate Proofs for the Bills Submitted • Check the Base files • Provide detailed Report

Dedicated Contact Centre Team • Email, Web Based Support and Helpdesk Employee Self Service Portal User friendly automated portal

for employees and admin. • Client Internal Employee Branding • View / Download Pay Slip • View/ Edit/ Download Investment Declaration • View / Download Tax Computation Sheet • Online Leave Management Module • Online Reimbursement Module • View / Download other Documents • Post Query

(direct link to Query Management System) Leave Management System The leave management system, which is part of the

ESS offering, helps employees and admin manage

leave easily and at one site. Employees can use this module to: • View number of days of leave available • View types of leave available

- casual, paid, sick leave etc • Apply for leave • Check the status of leave application • Cancel leave • Check the balance of leave to his/ her credit

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Address: SDS ACCOSPHERE ADVISORS PRIVATE LIMITED

Ganesh Chambers, 1st

Floor,

Abade Faria Road,

Margao - Goa. 403601 India

Helpdesk

+91 2071171888

www.accosphere.com

support@accosphere.com