all i want for christmas media kit
TRANSCRIPT
VENDOR MEDIA KIT
EVENT DETAILSHosted by Elite Idaho Events
208 . 360 . 2800 [email protected]
December 2nd starting at 12:00 PMDecember 3rd starting at 10:00 AM
Kingtson Plaza1545 West Broadway St.Idaho Falls, Idaho 83402
Date & Time
Location
Meet Santa Decorate cookies Live Reindeer w/a Baby Meet the Grinch Ride the trainUgly Sweater Contest & more!
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ABOUT
ELITE EVENTSElite has been in business for over 16 years. Starting in 2014 Elite began working
hand in hand with Riverbend Productions to supply talent and entertainment for their events. With years of experience and expertise in this field, Elite helped to bring many Events and Expos within our community to another level. Who would have thought that in 2016 we would now own and run the largest and most suc-cessful expos in Southeast Idaho? The “East Idaho’s Home and Garden Show”, “East Idaho’s Kids Fair”, “East Idaho’s Biggest Garage Sale”, “Summerfest”, “What The Women Want”, “Trick or Treat Street” and the “All I Want For Christmas” Expos. With passion and energy for connecting the community to local businesses, Elite has since partnered with KSL Classifieds, Rexburg Chamber of Commerce and the JRM Foundation. We hope to be a springboard for businesses looking for a venue to market their products. Lauren Harwood and Kimberly Bronson have been working together for 10 years. They both bring a unique style of directing and event planning to this business. All you have to do is meet them to see their zest for life and talent to execute success at their shows.
Elite Idaho Events is dedicated to extraordinary, community-favorite events with distinct and exhilarating activities, entertainment, and exceptional service.
We believe every great event begins with exact planning, then is delivered by masterful organization, the developing of resilient relationships, and brilliantly precise execution.
WHAT WE DO.
OUR MISSION.
208 . 360 . 2800 [email protected]
meet the team
Cassidy’s career in corporate communications started at Brigham Young University where she was one of the youngest producers for BYU Broadcasting. During this time she oversaw and participated in on-air round table discussions, political interviews and discussions, political commentating, and investigative journalism segments. This experience catapulted her love of communications and led her to her next job at Northwestern Mutual as an Execute Marketing Assistant. As one of the most successful marketing assistants in the firm, she was highly sought after for her strategy and skills She then interned on Capitol Hill in Washington D.C. where she focused on press and media relations. During this time she helped run the prestigious event, “Conversations with Conservatives.” She also wrote speeches for various Congressmen, and produced social media campaigns. Most recently, Cassidy has worked for Bill Gate’s company, “Branded Entertainment Network” as a Digital Media Manager.
CASSIDY GUNDERSON
Kimberly is the owner of Elite Talent and Modeling Agency covering talent in Utah and Idaho. She has booked actors, singers, and dancers in Disney, Warner Brothers, Films, and Commercials in both New York and LA. Producing and Directing Events is not new to her. She currently resides in Idaho Falls with her husband Mark, who you will see by her side at each Event along with her five beautiful children and son-in-law. She graduated from Brigham Young University with a degree in Theatre Film/ Directing and has gone on to perform professionally. She has directed for the Miss America Organization, Idaho Junior Miss Organization and The Idaho International Pageant System. Kimberly is also a private vocal instructor and travels the state teaching workshops and seminars. She has been judging dance competitions for the past 10 years. Her studio teachers have been on “Dancing With The Stars,” “So You Think you can Dance,” “The Voice,” “American Idol” and much more.
KIMBERLY BRONSON
Lauren is the owner of Elite Idaho Events and a talent agent at Elite Talent and Modeling Agency. She began working events in Ohio over 12 years ago. She has since managed, directed and organized dozens of events throughout the West. In 2011, Lauren became a chair of the Miss Idaho International Committee where she aided in all aspects of the production as Stage Manager and sponsorship advisor and manager. In 2014 Lauren created and ran the the “Hop into Spring Craft Fair” which has become one of the most successful spring craft fairs in the area. During that same year, Lauren began working for Riverbend Productions as a stage manager and entertainment coordinator. In 2016 Lauren purchased “Riverbend Productions,” which shortly thereafter changed to Elite Idaho Events, LLC. Lauren has always had a passion for the entertainment industry; she thrives off the excitement and can’t wait to bring this community new experiences and memories.
LAURENHARWOOD
208 . 360 . 2800 [email protected]
WHY US?Elite Events is the largest and longest running event company in Eastern Idaho. With thousands of people in attendance, our events are a staple of the Idaho Falls community.
VIP Treatment: Here at Elite Events you are the VIP. We do everything in our power to treat you and your staff like royalty. We often put your names into giveaways to receive free gifts and prizes. We provide treats and goodies throughout the events. We always have a vendor gift and strive to develop personal relationships with each person. You will have access to exclusive discounts and deals through us. We also provide motivation and training (when possible) to make your experience more fruitful. It matters to us how you are doing and if you are making money! We will bend over backwards to meet you and your team’s needs.
Name Recognition: Elite Events (Formerly Riverbend Productions) has a brand that everyone in the community recognizes. When you say “All I want for Christmas Expo” Or “East Idaho Home and Garden Show” people know exactly what you are talking about and where it will be held. Our events are widely attended and recognized because we have the brand that they recognize. When you come to an Elite Event, you know what you are going to get. Some consumers have been to our shows every year for over 10 years! Because of this, we are held to a higher standard. We are an honest, dedicated and trustworthy organization that puts you first. That’s a promise you won’t find anywhere else.
The Consumers Come to You: You already have the marketing budget, why not use it on something that is your target audience? The audience that is coming into the event is coming to shop- they are going for you! They are coming specifically to find what you have to offer, so this audience is better than an audience triple its size that is not your demographic. It is becoming more rare that people are going out to shop. Which means less and less people are seeing your products in person then ever before. The benefit of an event with us is thousands of people will walk by you products in just two days. That’s exposure that you couldn’t get in any other setting! The direct sales you make that day are enough to warrant a booth space with us, but the leads you generate will be beneficial to your business for months afterwords.
A Little Social Media Goes a Long Way: Along with the direct person-to-person exposure you getat our events, we also have a huge social media following. In September 2016, our “All I want for Christmas Expo” page had over 40,000 views! As you associate your name in that online forum with Elite Events, tens of thousands of residents in the area get to see your logo, name, and Facebook page. In this digital age, that kind of exposure is invaluable whether you are a big business or a startup in your living room, we have the audience that you want. We have a consistent following on our social media sites that is not going away any time soon.
Proven Record: Our vendors are our priority, we have proven this time and time again. We do everything possible to ensure that the event is a worth while investment. At our Home and Garden Show this year alone one of our clients incurred over $60,000 worth of new revenue due to contacts made at the Home and Garden Show. This is just one example. Small businesses are able to get the base that they need to flourish, and our goal is to ensure that every dollar you put in to the event, you will get back!
ADVERTISING
1. 1200 Regional Radio Ads across Riverbend Communications 5 Radio Stations2. Live Mentions3. Flyers distributed throughout the Region4. Event Passalong Cards given to local businesses5. Event Banners Hung 3 Weeks prior to Event6. Strong Social Media Presence
7. Website (christmas.riverbendproduction.com)8. Event Posters Hung throughout the Region9. Commercial played before each movie viewing at the Paramount Theatre and Town Centre10. Press Kit provided for each vendor to distribute11. Invitation Text to members of our mobile database12. Free Tickets available at the Title Sponsor location
How will this event be advertised? Who will it reach?
Q.
The Elite team has secured the following avenues to advertise for this event:
208 . 360 . 2800 [email protected]
Kingston Plaza – Idaho FallsEastIdahoChristmas.com
PLEASE COMPLETE THIS AGREEMENT AND:
MAIL TO:
TELEPHONE: (EMAIL:
EXHIBIT SPACE APPLICATION/CONTRACT
6. ________________________________________________ ___________________________Signature Date
Please retain a photocopy of this form for your own records. Terms and Conditions on Reverse Side.
4. PAYMENT
PLEASE FIND MY CHECK ENCLOSED (PAYABLE TO ) $_____________
OR CHARGE TO MY _____ VISA _____ MASTERCARD _____ DISCOVER $_____________
CREDIT CARD ACCOUNT NUMBER EXP DATE SECURITY CODE
CARD HOLDER’S NAME _______________________________________________ SIGNATURE_________________________________
5. PAYMENT SCHEDULE
34% with signed contract • 33% payment due Oct. 15, 2016 • Balance due Nov. 15, 2016
Check Here: _____ I authorize Elite Idaho Events to process the second & final payments (due respectively on Oct. 15, 2016 and Nov. 15, 2016) on credit card above.
By signing this Agreement the Exhibiting Company agrees to the Event Agreement Terms and Conditions found on the reverse side of this Agreement. Any change in the Exhibiting Company’s mailing address, show guide information, brand names or product listings must be communicated in writing. Filming may be in progress at the event. By exhibiting in this event, you agree to allow for your image to appear in our videotaping and photography for any and all commercial purposes.
amount $ amount $
10/26/14
*Payment schedule only applies to contract with credit card on file.
amount $ NON REFUNDABLEDEPOSIT
2nd & 3rd paymentsMUST be the same amount
1. Company Name ____________________________________________________ Elite Events Account Rep _________________
Contact ___________________________________________________________________ Title __________________________________
Email Address __________________________________________________ Website _________________________________________
Address ____________________________________________________________________________________________________________
City ___________________________________________________________________ State ________________ Zip Code __________
Phone _______________________________ Mobile _______________________________ Fax ________________________________
2. EXHIBIT SPACE 3. PRODUCT DISPLAYED
We will exhibit the following products and/or services. (Only the products that are listed below may be exhibited and must have Show Management approval)
_____________________________________
_____________________________________
_____________________________________
_____________________________________
_____________________________________
DO NOT LOCATE BY: _________________
_____________________________________
_____________________________________
_____________________________________
_____________________________________
_____________________________________
Booth Sizes: Booth includes 1 – 8’ draped table & 2 chairsSingle Booth (10’x10’) $350 $__________Single Corner Booth (10’x10’) limited $400 $__________Double Booth (10’x20’) $600 $__________Double Corner Booth (10’x20’) limited $650 $__________Double End Cap (10’x20’) limited $750 $__________Triple Booth (10’x30’) $850 $__________Quad Booth (20’x20’) $1,100 $__________Jumbo Booth (20’x30’) $1,300 $__________X-Large Booth (20’x40’) $1,500 $__________Non-Profit Booth (10’x10’) limited $250 $__________
Add On: (Must select to have available at show)Additional Tables $10 each _____ $__________Additional Chairs $5 each _____ $__________Wireless Internet Access $10 $__________Electricity to Booth $25 $__________Additional Show Tickets ($ Value) $1 each _____ $__________
TOTAL COST OF SPACE $__________Marketing Opportunities (ask sales rep for details) $__________TOTAL INVESTMENT $__________
OFFICE US ONLYDate Received:
/ /Approval Email:
/ /Booth Assigned:
/ /Booth #:
_____________Event Listed:
/ /Web Listing:
/ /Tickets Sent:
/ /Payment Method
__ Check #______ __ Credit Card __ Cash
This contract is for commercial vendors only. Craft & food vendors please email: for correct contract.
1. Vendor is responsible for, and must obtain, all permits and licenses required to participate in the expo, including a sales tax permit and clearance from the Idaho Department of Health and Welfare.
2. Vendor’sexhibitmaterialsmustmeetfireandsafetyregulations.Authoritiesmayconfiscateorremoveanynon-conformingmaterials.3. Vendorwillnotuse,storeortransportanyhazardousmaterialsatexpo.4. Noopenflamesorcookinggreasepermittedatexpo.5. Vendorwillnotcauseorpermitbeer,wine,liquororanyotheralcoholicbeverageofanykindtobesold,givenawayorusedattheexpo.6. Nosmokingispermittedatthefacilityhostingtheexpo(the“Facility”).7. ParkingattheFacilityislimitedtoareasdesignatedforVendor’semployees,agentsandrepresentatives.8. Exhibitsmustbefullyset-upby 11am on Friday, December 2, 2016,orVendorwillbesubjecttoa$50.00penalty.Vendorswillbeallowedtoset-upfrom2pm to 8pm on
Thursday, December 1, 2016.9. Vendor’sexhibitmustbeopenandstaffedduringallexpohours: Friday December 2, 2016, Noon to 8pm & Saturday December 3, 2016, 9am to 5pm.10. VendormaynotdismantleitsexhibituntilaftertheexpoclosesonSaturday, December 3, 2016 at 5pm.VendormustdismantleandremoveitsexhibitfromtheFacility by
7pm on Saturday December 3, 2016, orVendorwillbesubjecttoa$50.00penalty.Elite Idaho Eventsmayremoveanddisposeofanyexhibitmaterials remainingafterthisdeadlineatitsdiscretionandwithoutliabilitytoVendor.
11. Elite Idaho Eventsdoesnotguaranteeattendanceorboothtrafficattheexpo.12. Vendormaynotsubletorreassignboothspacewithoutwrittenpermission.13. Vendorwilldisplayonlythoseproductsspecifiedintheapplication,unlesspriorwrittenapprovalisgivenbyElite Idaho Events atitsdiscretion.14. AllaudioorvisualmediaplayedordisplayedinVendor’sexhibitmustbeauthorizedinwritingbythecopyrightownerasrequiredbylaw.15. Vendor’sexhibitwillnotvisually,physicallyoraudiblydisturbaislesoradjacentvendors.(Nosidewallsover4feet.)16. Vendorwillnotattachanymaterialstocolumns,walls,floorsoranyotherpartoftheFacilityortoanyfurnitureattheFacility.Bannersmaybeattachedwithzip-tiesor
twine.Vendorwillreturnitsexhibitspacetopriorset-upconditionorbetter.17. Elite Idaho Eventsmayrejectorrestrictanyexhibit,inpartorinwhole,atitsdiscretion.18. Elite Idaho Eventswillassignboothspaceatitsdiscretionandmaychangeanyboothassignments.Boothassignmentswillbepostedthemorningofset-up.19. Thiscontractisnon-cancelablebyVendor.IfduetounforeseencircumstancesVendorisunabletoparticipateintheshow,VendorwillnotifyElite Idaho Events in writing on
or before November 4, 2016.OnreceiptofVendor’snotice,Elite Idaho Eventsmay,atitsdiscretion,attempttofindanothervendortooccupy Vendor’sexhibitspace.Ifsuccessful,Elite Idaho Events mayrefundalloranyportionofanyamountsprepaidbyVendor.
20. Vendorisresponsibleforanyloss,theftordestructionofitsgoodsorpropertywhileattheexpo.Tothefullestextendallowedbylaw,Elite Idaho Events andtheowner/operatoroftheFacility,andtheirrespectiveofficers,directors,members,employees,agentsandrepresentatives,arenotresponsiblefortheactsor omissionsofanysecurityequipmentorsecuritypersonnel.
21. VendorherebygrantsElite Idaho Eventsanditsdesignatestherighttousephotographs,audio/videocreationsorotherrenderingsofVendor’sexhibitspace at the expo for an unlimited period of time for its own purposes without compensation.
22. VendormaynotusethelogofortheexpooranyothertangibleorintangiblepropertyofElite Idaho Eventsortheowner/operatoroftheFacilitywithoutprior written consent.
23. Vendorshallprotect,indemnify,defendandholdharmlessElite Idaho Events,theowner/operatoroftheFacilityandanypersonassociatedwiththesponsorship oradministrationoftheexpo,andtheirrespectiveofficers,directors,members,employees,agentsandrepresentatives,(collectively,the“IndemnifiedParties”)for, fromandagainstanythirdpartyclaims,demands,proceedings,suitsandactions,includinganyrelatedliabilities,obligations,losses,damages,deficiencies,penalties, taxes,levies, fines, judgments, settlements, costs, expenses, legal fees anddisbursements, and accountants’ fees anddisbursements, incurredby, bornebyor assertedagainstanyoftheIndemnifiedPartiesthatrelateto,ariseoutoforresultfromVendor’sparticipationintheexpo.
24. THE INDEMNIFIEDPARTIES’MAXIMUMLIABILITYFORDAMAGES INCONNECTIONWITHTHISCONTRACT,REGARDLESSOFTHECAUSEOFACTION,WILL NOT EXCEED THE TOTAL AMOUNT PAID BY VENDOR TO RIVERBENDCOMMUNICATIONS FOR EXHIBIT SPACE AT THE EXPO. IN NO EVENTWILL ANYOF THEINDEMNIFIEDPARTIESBELIABLETOVENDORORANYOTHERPERSONORENTITYFORANYINCIDENTAL,SPECIAL, INDIRECT,PUNITIVE,EXEMPLARY ORCONSEQUENTIALDAMAGES, INCLUDING,WITHOUTLIMITATION,LOSSOFPROFITS,REVENUE,BUSINESSORGOODWILL,WHETHER INANACTION IN CONTRACT,TORT(INCLUDING,WITHOUTLIMITATION,NEGLIGENCEANDSTRICTLIABILITY)OROTHERWISE,EVENIFTHEINDEMNIFIEDPARTIESHAVEBEEN ADVISEDORKNEWOFTHEPOSSIBILITYOFTHEDAMAGES.THEFOREGOINGLIMITATIONOFLIABILITYAPPLIESEVENIFANYREMEDYUNDERTHISCONTRACT FAILSOFITSESSENTIALPURPOSE.
25. Ifalloranyportionoftheexpoisnotheldduetowar,fire,strike,governmentregulationorrestriction,naturalorpubliccatastropheoranyothereventofforcemajeure, Elite Idaho EventswillrefundtoVendoranyprepaidamountsonaproratebasis.NoneoftheIndemnifiedPartieswillbeliableiftheFacilityisdamagedfrom anycausewhatsoever.
26. Byenteringintothiscontractthepartiesdonotintendtoundertakeajointventure.Neitherpartywillbetheagentoftheotherandneitherpartywillhaveanyauthority tocreateorassumeanyobligationswhatsoeverinthenameoftheotherpartyoronitsbehalf.ThiscontractestablishesabusinessrelationshipbetweenVendorand Elite Idaho Events.VendorherebyacknowledgesthatElite Idaho EventsmaycommunicatewithVendorviafax,email,telephone,U.S.mailorany othermethod.Vendormayoptoutofreceivingthesecommunicationsatitsdiscretion.
27. Thesubstantiallyprevailingpartyinanysuit,actionorproceedingbroughtinconnectionwiththiscontractwillbeentitledtopaymentbytheotherpartyofallattorneys’ fees,collectioncosts,courtfeesandotherexpensesincurredbythesubstantiallyprevailingparty,regardlessofwhetherincurredbeforeorafterjudgment.Allnotices underthiscontractmustbeinwriting.Noticeswillbeeffectiveifdeliveredpersonally,mailedbycertifiedmail(returnreceiptrequested)ordeliveredbyrecognized commercialcourieraddressedtotheotherpartyattheirlastknownbusinessaddress.Thiscontractandanyinterpretationthereofwillbegovernedbythelawsofthe StateifIdaho.Facsimilesignatureswillhavethesamelegaleffectasoriginalsignatures.Thiscontractconstitutestheentireagreementbetweenthepartieswithrespect tothesubjectmatterhereofandneitherpartywillbeboundbyanyterms,conditionsorrepresentationsnotsetforthinthiscontract.Neitherpartywillbeboundbyany oralagreementorspecialarrangementscontrarytothetermsandconditionsofthiscontract,andnoagentoremployeeofElite Idaho Eventshastheauthority tovaryanyofthetermsandconditionsofthiscontract,exceptpursuanttoadulyauthorizedandexecutedwrittenamendmentorwaivertothiscontract.Ifanyportionof thiscontractisdeclaredinvalidunderapplicablelaw,suchdeclarationwillnotaffecttheremainingtermsofthecontract,allofwhichwillremaininfullforceandeffect.
3168 Thayerbridge Cir. Idaho Falls, ID 83402 • Tel:208-360-2800 • E:Mail: [email protected] • EastIdahoChristmas.com
All I Want For Christmas ExpoDecember 2 & 3 2016 | Kingston Plaza, Idaho Falls
Contract Terms & Conditions