BOARD OF COUNTY COMMISSIONERS

Eva J. Henry - District #1 Charles “Chaz” Tedesco - District #2

Emma Pinter - District #3 Steve O’Dorisio – District #4

Mary Hodge – District #5

(AND SUCH OTHER MATTERS OF PUBLIC BUSINESS WHICH MAY ARISE)

***AGENDA IS SUBJECT TO CHANGE***

STUDY SESSION AGENDA TUESDAY

November 17, 2020

ALL TIMES LISTED ON THIS AGENDA ARE SUBJECT TO CHANGE

10:40 A.M. ATTENDEE(S): Adam Burg / John Russell, Dentons ITEM: Federal Lobbyist Update 11:35 A.M. ATTENDEE(S): Nancy Duncan ITEM: Review of 2021 Proposed Budget 12:15 P.M. ATTENDEE(S): Donald Austin, VP of Commerce City Refinery,

Suncor / Heather Sasdov, Director of Operations, Suncor / Brian Nelson, Manager, Environmental Health & Safety, Suncor / Christina Henderson, Director of Maintenance & Reliability, Suncor / April Maestas, Director of Engineering, Suncor / Lisha Burnett, Manager, Communications & Stakeholder Relations, Suncor / Amy Fidelis, Senior Advisor, Communications & Stakeholder Relations, Suncor

ITEM: Suncor Update 1:25 P.M. ATTENDEE(S): Raymond Gonzales ITEM: Administrative Item Review / Commissioners

Communication 2:05 P.M. ATTENDEE(S): Shosana Lew, Executive Director, CDOT / Adam

Parks, CDOT / Nicholas Farber, CDOT / Jessica Myklebust, CDOT / Julie George, CDOT

ITEM: CDOT Update on I-270 TO WATCH THE MEETING:

• Watch the virtual Zoom Study Session through our You Tube Channel

STUDY SESSION ITEM SUMMARY

DATE OF STUDY SESSION: 11/17/20

SUBJECT: Federal Lobbyist Update Re: Election 2020

OFFICE/DEPARTMENT: County Manager’s Office

CONTACT: Adam Burg

FINACIAL IMPACT: None

SUPPORT/RESOURCES REQUEST: None

DIRECTION NEEDED: None

RECOMMENDED ACTION: N/A

DISCUSSION POINTS:

• Election 2020 results and potential impact at the federal level.

STUDY SESSION ITEM SUMMARY

DATE OF STUDY SESSION: November 17, 2020

SUBJECT: County Manager’s 2021 Recommended Adams County Budget

OFFICE/DEPARTMENT: Budget & Finance Department

CONTACT: Nancy Duncan, Budget & Finance Director; Marc Osborne, Deputy Budget Director

FINACIAL IMPACT: Informational Only

SUPPORT/RESOURCES REQUEST: N/A

DIRECTION NEEDED: N/A

RECOMMENDED ACTION: No action required at the time. This is informational only to give the Board of County Commissioners an opportunity to review the County Manager’s 2021 Recommended Budget.

DISCUSSION POINTS:

• This presentation will allow the Board of County Commissioners to review, analyze, and askquestions regarding the County Manager’s 2021 Recommended Adams County Budget.

STUDY SESSION ITEM SUMMARY

DATE OF STUDY SESSION: November 17, 2020

SUBJECT: Update from Suncor

OFFICE/DEPARTMENT: n/a

CONTACT: Lisha Burnett, Manager, Communications & Stakeholder Relations

FINACIAL IMPACT: n/a

SUPPORT/RESOURCES REQUEST: Informational update

DIRECTION NEEDED: Informational

RECOMMENDED ACTION: Informational

DISCUSSION POINTS:

• Suncor will be presenting an update to the board, presentation is attached.

Adams County Board of County Commissioners Study SessionNovember 17, 2020

Topics for discussion

• Introductions• Our business at-a-glance• Commerce City refinery (CCR) environmental goals and metrics for

improvement• Corrective actions and preventative measures completed in response to

recent air emissions • Air emissions: limits and reporting • Community air monitoring • PFAS update • Sand Creek recent work • How we maintain refinery integrity: reliable operations and turnarounds • Refinery capital investment plan to drive environmental performance• CDPHE settlement agreement progress:

– Third party root cause investigation: uncovering opportunities for continuous improvement

– Community consultation process and survey

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Commerce City Refinery: our business at-a-glance

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Access local crude, Colorado’s DJ Basin

Local producer/supplier of:

Supply Colorado’s fuel needs through:

Supports local communities

More than

$1.3 Billionin refinery

improvement investments since

2005Supports ~500 direct and ~5000

indirectjobs

TruckPipeline

Rail

Colorado’s only fuels refinery boosting economy by ~$2.5

billion per year

GasolineDieselPropaneJet fuel for DIA Asphalt for Colorado’s roadsFuel for Western Slope

Suncor wants to continue to be a part of Colorado’s energy future, while making sound investments and driving environmental improvements.

CCR environmental goals and metrics for improvement

Suncor’s 2020 air emissions targets were established to meet our best historical year of environmental performance (in the past 5 years), which was 2018, and to re-establish our prior progression of reducing exceedances.

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2020 air emissions performance

2020 performance is improved over last year, and we have more work to do:– CCR environmental performance through the morning of Nov. 11 this year vs. last year:

– 2019 (through 11/11) – 404 exceedance periods– 2020 (through 11/11) – 180 exceedance periods

Plant 2 FCC start-up team,

Jan. 8, 2020

Corrective actions and preventative measures completed in response to recent air emissions exceedances

Incidents below were thoroughly investigated to identify root causes, with actions taken to prevent recurrence.

• March 17: Plant 2 FCC - Main air blower shut down • May 17: Plant 1 temporary power loss and subsequent shut down • June 19: Tail gas unit (TGU) sour water leak repair • Aug. 13: Plant 1 boiler trip• Oct. 21: Plant 1 transformer failure and power loss

Corrective actions included: • Equipment repairs• Inspection / testing of similar equipment to prevent similar failure• Design improvements• Procedure and preventative maintenance upgrades

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Air emissions: limits and reporting

• Multiple reporting requirements regarding air emissions, depending upon the specific rule, regulation, or permit limit.

• Reporting is required whenever a permit limit is exceeded, or whenever a rule requires notification to a regulatory authority, e.g., exceeding a reportable quantity in 24hrs

• Some notifications are right away; others are typically next business day.

• Some permit limits have very short-term parameters, such as a 6-minute average, and some could be more long-term, such as an annual emissions limit.

• There are times we notify CDPHE as a courtesy, even when limits are not exceeded (e.g., flaring, smoke or other visible activity)

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Community air monitoring

• Use a calibrated Industrial Scientific MX6 iBrid 6gas monitor (or equivalent) capable of detecting oxygen (O2), carbon monoxide (CO), hydrogen sulfide (H2S), sulfur dioxide, flammable/combustible vapors (LEL), and volatile organic compounds (VOCs).

• Data is compared to national standards from:– Occupational Safety & Health Administration (OSHA)– American Industrial Hygiene Association (AIHA)– American Conference of Government Industrial Hygienists (ACGIH)

• Suncor also monitors the CDPHE community air monitoring station results that are open to all at https://www.colorado.gov/airquality/report.aspx

• If Suncor’s community air monitoring data exceeds applicable standards, we will activate our Emergency Operations Command (EOC) and coordinate with local fire and police departments.

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PFAS update

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• Regular sampling and testing for presence of PFAS compounds– Surface water, groundwater monitoring wells, outfall– Results of all sampling show varying levels of compounds both above and below EPA

health advisory– Results of surface water indicate presence of compounds both upstream and

downstream of refinery– Share sampling results with CDPHE

• Wastewater Discharge permit– Committed to meeting future standards for PFOA+PFAS+PFNA in our discharge

permit– Designing improvements to treat for these compounds

• Presence of PFAS due to historical use of Class B firefighting foam at refinery– Suncor replaced its foam with one that complies with the U.S. Environmental

Protection Agency’s PFOA Stewardship Program-2015 requirements – Suncor’s emergency response training does not use foam

• Continue to work with CDPHE to understand, address the nature of PFAS at the refinery

Sand Creek

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Sheen observed on May 7, 2020 was intermittent and difficult to spot at times. Investigation currently indicates material is historic, and is an aged diesel fuel (or fuel oil)

Restored Area – August 27, 2020Extensive inspection and investigation indicated the material was not actively coming from the refinery.

Maintaining refinery integrity

In addition to the aforementioned EPA regulations, our industry is regulated by the Occupational Health and Safety Administration (OSHA) with respect to personal safety and process safety.

Process Safety Management (PSM), a required OSHA standard, emphasizes the management of hazards associated with certain chemicals and establishes a comprehensive management program that integrates technologies, procedures and management practices.

CCR has a demonstrated/audited track record for process safety compliance, including but not limited to:• Lessons Learned• Mechanical Integrity and Quality Assurance Program (MIQA) • Inspection Programs • Reliability Improvement Plan (RIP) • Process Hazard Analysis (PHAs)• Turnarounds

In our most recent PSM compliance audit (2019) CCR was commended for our mechanical integrity program, process hazard analysis tools, operating procedures, contractor training programs and employee participation in PSM programs.

Refinery capital investments

• Since purchasing the refinery, Suncor has invested more than $1.3 billion in improvements.• Capital investments have been driven to increase environmental quality of our fuels, including

significantly reducing the amount of benzene and sulfur in our gasoline and enabling the refinery to produce ultra-low sulfur diesel fuel.

• Plan to continue investing hundreds of millions of dollars over the next few years, so we can continue providing Colorado with essential fuels that help transport critical supplies to frontline workers, mobilize emergency services vehicles, keep grocery store shelves stocked, supply asphalt for road repairs, and much more.

• Our continued investments are focused on making the refinery better, not bigger.

Plants 1 & 3, started in 1931 in “Commerce Town”

Plant 2, originally built in 1937

Suncor Commerce City Refinery today

CDPHE settlement agreement overview

As part of the settlement agreement reached with CDPHE in March 2020, Suncor agreed to:

• Pay ~$1.4 million in penalties (which have been paid)• Direct ~$2.6 million to community projects (SEPs)• Spend up to $5 million on improvement projects following third party root cause investigation

Suncor also committed to complete several key projects to improve performance and how we communicate with the community:

• Engage an independent third party root cause investigation to identify refinery improvement opportunities

• Provide funding for HCN monitoring in the surrounding community, which will be conducted by the CDPHE

• In consultation with stakeholders and neighbors, develop a communications and notification process to communicate with and make data available to the community and CDPHE

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CDPHE settlement agreement progress

Per the settlement agreement, Suncor selected global management consulting firm Kearney to conduct the investigation. Kearney has more than 3,600 people working in more than 40 countries, and advises more than 75% of Fortune Global 500, influential governmental and non-profit organizations.

The objectives of Kearney’s independent assessment include:• Determine causes of emissions exceedances; and• Make recommendations to improve or change plant design, operations, and/or maintenance

practices

Progress to date includes: • Kearney initiated its work in late July 2020. This included interviews with Suncor personnel, detailed

review of Suncor processes and procedures, operational data, historic emissions exceedances, and observation of operations, including start-up of our Plant 2 FCC unit.

• Suncor expects Kearney’s work to be completed by end of year, well prior to CDPHE’s deadline of March 31, 2021.

• Suncor will develop an action plan to address recommendations from Kearney.

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Third party root cause investigation

CDPHE settlement agreement progress

• August through October, completed many one-on-one communications with public officials, community leaders, other stakeholders

• September 9 we launched online and telephone surveys in English and Spanisho 600 telephone surveys completed o Online survey was open through November 1

• Held eight community focus groups, completed employee focus groups• Survey feedback will be used to improve or add tools, systems to notify, communicate and share

data with the community • Since April, parallel work underway to research best practices and technologies for

notification/communication (e.g., Everbridge, emergency notification system such as Reverse 911)• Next steps: compile survey results, provide report to Colorado Department of Public Health &

Environment (CDPHE) and take action

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Community consultation process and survey

CDPHE settlement agreement progress

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Community consultation process and survey: deadlines

Deadline Compliance Order RequirementDecember 15, 2020 • CDPHE’s submission deadline for Suncor’s proposal of

short- and long-term measures to notify, communicate and share data with the community.

• Required completion date for the community and stakeholder consultation process.

January 2, 2021 • HB 20-1265 requirements take effect.

March 30, 2021 • Implementation date for the agreed-upon short-term measures from Suncor’s proposal.

September 30, 2021

• Implementation date for the agreed-upon long-term measures from Suncor’s proposal.

STUDY SESSION ITEM SUMMARY

DATE OF STUDY SESSION: November 17, 2020

SUBJECT: Update from CDOT on I-270

OFFICE/DEPARTMENT: Department of Public Works

CONTACT: Kristin Sullivan, ACIP, Director of Public Works

FINACIAL IMPACT: N/A

SUPPORT/RESOURCES REQUEST: Update only

DIRECTION NEEDED: Informational update only

RECOMMENDED ACTION: No action at this time

DISCUSSION POINTS:

• CDOT Executive Director Shoshana Lew and other members of CDOT staff requested an opportunity to brief the Board on the progress made to date on the I-270 Environmental Assessment

• Director Lew will also provide an update on certain project elements including the Vasquez interchange and the potential use of managed lanes within the project

ImprovementsEA Update

Project Process & Schedule

I-270 Corridor 211/2/2020

* Schedule may change pending Air Quality Requirements

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Vasquez Boulevard Interchange

Existing Interchange Operations Proposed Interchange Operations

I-270 Improvements Proposed

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⬧ Reconstruct and/or widen portions of I-270 to meet current standards

⬧ Replace structurally deficient bridges

⬧ Add an additional travel lane in each direction

• Express Lanes under consideration

⬧ Add an auxiliary lane* between select interchanges

• *an additional lane between two interchanges for acceleration, merging, truck climbing, and exiting the freeway

⬧ Eastbound I-76 ramps combined to improve flow and safety

⬧ Vasquez Interchange reconfiguration

• Partial-cloverleaf design removes short weave movements between ramps

• Eliminates both exit loops with 25mph advisory speed, truck over-tracking

• Adds missing ramp from NB Vasquez Blvd. to EB I-270

• Improved multimodal connections under I-270

⬧ Improve pedestrian connections under I-270 near Vasquez Blvd.

Why are Express Lanes being considered?

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Express Lanes work to move more people rather than just more cars

Express Lanes offer an option with predictable travel times

Adding Express Lanes improves travel times for all users

CDOT is required to consider managed lanes per Policy Directive 1603.

Express Lanes provide flexibility for the future

Express Lanes help solve the funding challenge

US 36 Express Lanes example

Travel speeds in all lanes improved by 20% to 29% while crash rates were reduced 8%.Increased transit usage and mobility options.

Equity Considerations of Express Lanes

• Leading Equity Concerns:

1. Income Equity - the ability of potential users to afford an express lane

2. Modal Equity - concern that users of general-purpose lanes suffer as a result of the deployment of an express lane

3. Geographic Equity – concerns the siting of express lanes—both in terms of the process by which facilities were selected for tolling, and whether certain communities are likely to become dependent on a priced facility for their daily travel needs

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I-270 Corridor Improvements

Questions?

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