allen, louise sent: friday, june 27, 2014 2:12 pm to: cc
TRANSCRIPT
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Allen, Louise
From: Allen, LouiseSent: Friday, June 27, 2014 2:12 PMTo: 'Dennis Muscari'; Elissa KannonCc: Medina, Esther; Barnes, Britianey; Luehrs, Dawn; Zechowy, Linda; Herrera, Terri; Prete,
Suzanne; Román Arrellin; Alex Gianopoulos; Christian Diaz De Bedoya; Dionne LotivioSubject: RE: BCS - Sandoval County Permit- Locations - Need by 6-25-14
The indemnity obligations are broader than common law standards so production may be liable for losses, damage, etc caused by the negligence of the County. This will be a business decision as you may not have insurance coverage so these losses may be out‐of‐pocket costs. We defer to Suzanne re: the matter of the ownership of proceeds paragraph not being added. Thanks, Louise Allen Sony Pictures Entertainment Risk Management T: (519) 273‐3678 E: [email protected]
From: Dennis Muscari [mailto:[email protected]] Sent: Friday, June 27, 2014 10:48 AM To: Elissa Kannon Cc: Allen, Louise; Medina, Esther; Barnes, Britianey; Luehrs, Dawn; Zechowy, Linda; Herrera, Terri; Prete, Suzanne; Román Arrellin; Alex Gianopoulos; Christian Diaz De Bedoya; Dionne Lotivio Subject: Re: BCS - Sandoval County Permit- Locations - Need by 6-25-14 Hello all I have heard back from Sandoval County and they will not accept any changes to their permit form. Our standard certificate of insurance will work just fine for them. The home/property owner will sign our agreement in coordination with the Sandoval County permit form. Are we able to proceed with the document as is? Thanks Dennis On Jun 26, 2014, at 1:45 PM, Elissa Kannon <[email protected]> wrote:
Locations, did you catch that note from Louise?
On Wed, Jun 25, 2014 at 11:58 AM, Allen, Louise <[email protected]> wrote:
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Allen, Louise
From: Allen, LouiseSent: Wednesday, June 25, 2014 1:58 PMTo: 'Elissa Kannon'; Dennis MuscariCc: Medina, Esther; Barnes, Britianey; Luehrs, Dawn; Zechowy, Linda; Herrera, Terri; Prete,
Suzanne; Román Arrellin; Alex Gianopoulos; Christian Diaz De Bedoya; Dionne LotivioSubject: RE: BCS - Sandoval County Permit- Locations - Need by 6-25-14
Production … Suzanne’s changes were already included in my mark‐up other than the “ownership of proceeds” paragraph which should be inserted into my mark‐up. Thanks, Louise Allen Sony Pictures Entertainment Risk Management T: (519) 273‐3678 E: [email protected] From: Elissa Kannon [mailto:[email protected]] Sent: Wednesday, June 25, 2014 11:26 AM To: Dennis Muscari Cc: Medina, Esther; Allen, Louise; Barnes, Britianey; Luehrs, Dawn; Zechowy, Linda; Herrera, Terri; Prete, Suzanne; Román Arrellin; Alex Gianopoulos; Christian Diaz De Bedoya; Dionne Lotivio Subject: Re: BCS - Sandoval County Permit- Locations - Need by 6-25-14 Awesome!
On Wed, Jun 25, 2014 at 9:25 AM, Dennis Muscari <[email protected]> wrote: Yes, I responded to that request as Sandoval County accepts our standard certificate of insurance and requires nothing else. I have not seen a form with their insurance requirements as they always accept our standard certificate of insurance which is sufficient for them. Thanks Dennis On Jun 25, 2014, at 9:08 AM, Elissa Kannon <[email protected]> wrote:
Great, Dennis- Please also provide RM with:
The document references an attached list of insurance requirements but no such list is attached. Please forward a copy.
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On Wed, Jun 25, 2014 at 7:49 AM, Dennis Muscari <[email protected]> wrote: Thanks for the notes, I will pass this along to Sandoval County and see what they, again most of the government agencies have been unwilling to make any changes to their permit forms. For your information the property owner will be signing our agreement. In the event they don’t approve the changes are we able to proceed with this film permit for Sandoval County? Thank you, Dennis Muscari On Jun 24, 2014, at 6:35 PM, Medina, Esther <[email protected]> wrote:
Please see Suzanne’s changes to the attached document, which is subject to Risk Management’s approval. Thank you. Esther Medina Assistant to Suzanne Prete TV Legal Sony Pictures Television WWD 1013 10202 W. Washington Blvd. Culver City, CA 90132-3195 310/244-8271 (ph.) 310/244-1477 (fax)
From: Elissa Kannon [mailto:[email protected]] Sent: Tuesday, June 24, 2014 8:58 AM To: Allen, Louise Cc: Barnes, Britianey; Luehrs, Dawn; Zechowy, Linda; Herrera, Terri; Medina, Esther; Prete, Suzanne; Román Arrellin; Alex Gianopoulos; Christian Diaz de Bedoya; Dennis Muscari; Dionne Lotivio Subject: Re: BCS - Sandoval County Permit- Locations - Need by 6-25-14 Dionne, please send that info to this group. Suzanne, any notes?
On Tue, Jun 24, 2014 at 9:53 AM, Allen, Louise <[email protected]> wrote: The document references an attached list of insurance requirements but no such list is attached. Please forward a copy. See changes from Risk Mgmt to the documents provided. Thanks, Louise Allen Sony Pictures Entertainment
COUNTY OF SANDOVALSPECIAL EVENT PERMIT REQUIREMENTS
1.Contact Name and information2.
Completed Application3.
Insurance information4.
Site Plan(s)5.
Parking Plan(s)6.
Appropriate fees
IF REQUIRED:7.8.9.10.11.12.13.
Porta Potty ContractEnvironment Dept Food PermitSecurity ContractFire / EMS ContractBusiness registration application (provided by the Clerk's Office)CRS from taxation and revenue (only for events held every year)Business license
INCLUDING THIS INSTRUCTIONAL COVER, THERE IS 5 PAGES TO THISPACKET
Application must be complete prior to submittal, incomplete applications will bereturned.
Application fee of $200.00 and additional fees for County Services will be determined attime of review.
This packet must be received at the Planning and Zoning Office at least thirty (30) daysprior to the event.
SAND OVAL COUNTYAPPLICATION FOR SPECIAL EVENT PERMIT
Any Special Event Sponsor requiring county approval, services, assistance, or / other support from theCounty of Sandoval for a special event must provide the following informationSubmittal of application does not constitute approval. All applications must be reviewed and appropriatefees paid prior to issuance of permit. There are 5 pages to this application.
NAME OF SPONSOR: Woodridge Productions, INC.
STATUS: (circle one) Private entity Unincorporated 501c3 other
CONTACT NAME: Jimmy Hapsas
PHONE NUMBER: 505-227-2700
EMAIL ADDRESS: [email protected]
NAME OF EVENT: Wooriridge Productions, INC. Film shoot
DATE(S) OF EVENT:____________________________________
EVENT HOURS:._______ SET UP HOURS______ BREAKDOWN
DESCRIPTION OF EVENT: Film Shoot
SITE FOR EVENT (list if multiple locations use additional sheet ifnecessary): Al Baca Property
-
LEGAL DESCRIPTION(S) and PRESENT ZONING OF PROPERTY(IE5):
1725 State Hwy. 313 Algodones, NM 87001
PROJECTED ATTENDANCE: 0
PAST ATTENDANCE: 0
NUMBER OF VOLUNTEERS/PERSONNEL FOR EVENT: 80-100
RAiN POLICY: May need to reschedule due to inclemate weather
DATE APPLICATION MADE:
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HOLD HARMLESS CLAUSE:The special event sponsor hereby agrees to indemnify and hold hi'less the County of Sandoval,New Mexico, its agents, public officials, officers, employees, a, authorized volunteers, from andagainst any and all legal actions, claims, damages, losses, expenses arising out of the permittedevent/activity or any activity associated with the conduct of/he sponsor's operation of the event,including but not limited to, claims for personal or bodily injury, disease or death, or injury to ordestruction of property, excluding claims caused by the/ willful commission or omission byemployees of the County of Sandoval acting within their s/ope of their employment. Further, theevent sponsor agrees to indemnify the County of Sandovfrl and any of its agents, public officers,officials, or employees and authorized volunteers for anJattomey fees and court costs incurred orto be incurred in defending any actions brought against them as a result of the sponsor's use ofpublic property or operation of the event as set forth in the application for special permit.
INSURANCE REQUIREMENTS:Proof of insurance is required of all Special Event Sponsors prior to the event. The attached listof insurance requirements should be reviewed immediately with your Insurance Agent to comply.Please provide a Certificate of Insurance along with your completed application by at time ofapplication review to the Planning and Zoning Office, Sandoval County 1500 Idalia Bldg DBernalillo, NM 87004 Insurance coverage shall be from companies and in amounts acceptable tothe County of Sandoval. Failure to provide said acceptable insurance coverage in a timelymanner is grounds for non-issuance or revocation of the permit.
PRIVATE PROPERTY:Event sponsors must provide a notarized letter from the property owner allowing event on theirproperty.
PERMITTED USE OF PUBLIC PROPERTY:Whereas the Special Event Sponsor agrees to use the public property at1725 State Hwy. 313 Algodones, NM 87001 in Sandoval County, New Mexico, known asA! Baca Property
, the County of Sandoval does hereby agree to permitfor
use,
at
no
cost,
these
premises
for
the
date(s)
of________________through . Sponsor does hereby agree to conduct only thatbusiness/activity which is described in the Special Event Permit Application, and hereby agrees toall county requirements contained in the Zoning Ordinance. Sponsor further agrees that withinthirty (30) days of the conclusion of the event it will, at its own expense, provide for the repair,replacement or maintenance of any damaged, lost or stolen portions of the subject propertyincluding, but not limited to landscaping, street or building and/or pavement.
LIABILITY WAIVER:The event sponsor agrees for itself and/or its employees, agents, or volunteers associated or to beassociated with the permit is being sought, to waive and relinquish all claims that may result inany manner against the County of Sandoval, its agents, public officials, officers, employeesand/or authorized volunteers from said sponsored event or activity, except for acts caused by thewillful and wanton misconduct by employees of the County of Sandoval acting within the scopeof their employment.
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AUTHORIZED SIGNATURES:I hereby attest that I am authorized to bind the sponsor andlor its employees, agents, or volunteersassociated or to be associated with the activity for which the permit is being sought, to the termsof this agreement. I have read and understand all regulations and requirements outlined herein,and in the Zoning Ordinance. 1/we hereby agree to meet all requirements for documentation,certification, licensing, financial responsibility and all other aspects of staging a Special Event inthe County of Sandoval, as outlined herein. I/we understand that the lack of meeting allrequirements outlined herein may result in the denial or cancellation of the proposed SpecialEvent. Permit applied for and all terms and stipulations agreed to by:
HasasName (please print)
Signature
Unit Production Manager
Signatory Title (if applicable)
Date
Sworn before me this_______ day of
__________, 20
My Commission expires
(seal)
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THIS APPLICATION, WITH A DETAILED SITE(S) PLAN ATTACHED, AND ANYOTHER APPLICABLE DOCUMENTS AS OUTLiNED HEREIN, MUST BEREMITTED TO THE COUNTY DEVELOPMENT OFFICE NO LATER THAN 30DAYS PRIOR TO THE OPENING DAY OF THE EVENT. Applications receive late orincomplete maybe denied. Direct mail to Sandoval County, Planning and ZoningP.O. Box 40, Bernalillo, NM 87004. A copy of the application will then be reviewed byzoning for consideration of approval, denial, and scheduling.
Date application received:_____________________ by:__________________________
APPLICANT MUST ROUTE FOR SIGNATURES
Clerk's Office (Only for entities engaging in such occupation, trade orbusiness):
^^^^ / EMS: ________________________
Sheriff:
Public Works (only if road closure is required):
Zoning: ____________________-
FINAL STATUS:
DATE:_____________
If approved, permit number:
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Special Event Contact Information:
Clerk's officeAddress- 1500 Idalia Bldg D Bernalillo, NM 87144Contact number- (505)867-7572
Sandoval County Fire/EMSAddress- 314 Melissa Road, Bernalillo, NM 87004Contact - James Maxon or Jess LewisContacts number- (505)867-0245
SheriffAddress- 1500 idalia Bldg A Bernalillo, NM 87004Contact-Doug Wood or Karl WieseContact number- (505) 867-7526
Public WorksAddress- 2708 Iris Road NE Rio Rancho, NM 87144Contact- Jason ClarkContact number- (505)771-3314
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Ownership of Proceeds:
Licensee, their successors, assigns and licensees shall own all rights of every kind in and to all video
and sound recordings, motion pictures or photographs made, recorded and/or developed in and about
the Al Baca Property (the "Property"), including the irrevocable right to use throughout the universe,
in perpetuity, any such recording, motion pictures or other photographs of the Property, including the
name of identification of the Property and to exhibit, perform and exploit the same in all media by
any method or means now known or hereafter devised, including without limitation publicity for such
television motion pictures sponsored, sustaining, subscription, pay or other category of television,
including video cassettes, video discs or other reproduction or exhibition devices of any kind, online
use, and to use all of the foregoing in the advertising and publicizing of the television motion pictures
or programs.
ADM IN/Ownership of Proceeds.doc
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Allen, Louise
From: Elissa Kannon <[email protected]>Sent: Tuesday, June 24, 2014 11:58 AMTo: Allen, LouiseCc: Barnes, Britianey; Luehrs, Dawn; Zechowy, Linda; Herrera, Terri; Medina, Esther; Prete,
Suzanne; Román Arrellin; Alex Gianopoulos; Christian Diaz de Bedoya; Dennis Muscari; Dionne Lotivio
Subject: Re: BCS - Sandoval County Permit- Locations - Need by 6-25-14
Dionne, please send that info to this group. Suzanne, any notes?
On Tue, Jun 24, 2014 at 9:53 AM, Allen, Louise <[email protected]> wrote:
The document references an attached list of insurance requirements but no such list is attached. Please forward a copy.
See changes from Risk Mgmt to the documents provided.
Thanks,
Louise Allen
Sony Pictures Entertainment
Risk Management
T: (519) 273‐3678
From: Elissa Kannon [mailto:[email protected]] Sent: Monday, June 23, 2014 9:11 PM To: Barnes, Britianey; Luehrs, Dawn; Zechowy, Linda; Allen, Louise; Herrera, Terri; Medina, Esther; Prete, Suzanne; Román Arrellin; Alex Gianopoulos; Christian Diaz de Bedoya; Dennis Muscari; Dionne Lotivio Subject: Fwd: BCS - Sandoval County Permit- Locations - Need by 6-25-14
Hi, all-
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Please approve the attached.
---------- Forwarded message ---------- From: Dennis Muscari <[email protected]> Date: Mon, Jun 23, 2014 at 7:00 PM Subject: BCS - Sandoval County Permit- Locations - Need by 6-25-14 To: Elissa Kannon <[email protected]> Cc: Better Call Saul Locations <[email protected]>, Christian Diaz De Bedoya <[email protected]>, Alex Gianopoulos <[email protected]> Elissa, Attached is the permit form for Sandoval County. Please review ! Dennis Muscari Key Assistant Location Manager “Better Call Saul" [email protected] 505-480-1039
--
Elissa Kannon
Production Coordinator
Woodridge Productions, Inc.
5650 University Blvd., SE
Building A - First Floor
Albuquerque, NM
87106
COUNTY OF SANDOVAL SPECIAL EVENT PERMIT REQUIREMENTS
1. Contact Name and information 2. Completed Application 3. Insurance information 4. Site Plan(s) 5. Parking Plan(s) 6. Appropriate fees
IF REQUIRED:
7. Porta Potty Contract 8. Environment Dept Food Permit 9. Security Contract 10. Fire / EMS Contract 11. Business registration application (provided by the Clerk’s Office) 12. CRS from taxation and revenue (only for events held every year) 13. Business license
INCLUDING THIS INSTRUCTIONAL COVER, THERE IS 5 PAGES TO THIS PACKET
Application must be complete prior to submittal, incomplete applications will be returned. Application fee of $200.00 and additional fees for County Services will be determined at time of review. This packet must be received at the Planning and Zoning Office at least thirty (30) days prior to the event.
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SANDOVAL COUNTY APPLICATION FOR SPECIAL EVENT PERMIT
Any Special Event Sponsor requiring county approval, services, assistance, or / other support from the County of Sandoval for a special event must provide the following information Submittal of application does not constitute approval. All applications must be reviewed and appropriate fees paid prior to issuance of permit. There are 5 pages to this application. NAME OF SPONSOR: ____________________________________________________ STATUS: (circle one) Private entity Unincorporated 501c3 other__________________ CONTACT NAME:_______________________________________________________ PHONE NUMBER:_______________________________________________________ EMAIL ADDRESS:_______________________________________________________ NAME OF EVENT:_______________________________________________________ DATE(S) OF EVENT:_____________________________________________________ EVENT HOURS:___________ SET UP HOURS_________ BREAKDOWN_________ DESCRIPTION OF EVENT:________________________________________________ SITE FOR EVENT (list if multiple locations use additional sheet if necessary):_______________________________________________________________ LEGAL DESCRIPTION(S) and PRESENT ZONING OF PROPERTY(IES):__________ ________________________________________________________________________ PROJECTED ATTENDANCE:____________ PAST ATTENDANCE:__________ NUMBER OF VOLUNTEERS/PERSONNEL FOR EVENT:______________________ RAIN POLICY:__________________________________________________________ DATE APPLICATION MADE:______________________________________________
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Woodridge Productions, INC.
Jimmy Hapsas
505-227-2700
Woodridge Productions, INC. Film shoot
Film Shoot
Al Baca Property
1725 State Hwy. 313 Algodones, NM 87001
0T
0
80-100
May need to reschedule due to inclemate weather
HOLD HARMLESS CLAUSE: The special event sponsor hereby agrees to indemnify and hold harmless the County of Sandoval, New Mexico, its agents, public officials, officers, employees, and authorized volunteers, from and against any and all legal actions, claims, damages, losses, expenses arising out of the permitted event/activity or any activity associated with the conduct of the sponsor’s operation of the event, including but not limited to, claims for personal or bodily injury, disease or death, or injury to or destruction of property, excluding claims caused by the willful commission or omission by employees of the County of Sandoval acting within their scope of their employment. Further, the event sponsor agrees to indemnify the County of Sandoval and any of its agents, public officers, officials, or employees and authorized volunteers for any attorney fees and court costs incurred or to be incurred in defending any actions brought against them as a result of the sponsor’s use of public property or operation of the event as set forth in the application for special permit. INSURANCE REQUIREMENTS: Proof of insurance is required of all Special Event Sponsors prior to the event. The attached list of insurance requirements should be reviewed immediately with your Insurance Agent to comply. Please provide a Certificate of Insurance along with your completed application by at time of application review to the Planning and Zoning Office, Sandoval County 1500 Idalia Bldg D Bernalillo, NM 87004 Insurance coverage shall be from companies and in amounts acceptable to the County of Sandoval. Failure to provide said acceptable insurance coverage in a timely manner is grounds for non-issuance or revocation of the permit. PRIVATE PROPERTY: Event sponsors must provide a notarized letter from the property owner allowing event on their property. PERMITTED USE OF PUBLIC PROPERTY: Whereas the Special Event Sponsor agrees to use the public property at ________________________________ in Sandoval County, New Mexico, known as ___________________________________, the County of Sandoval does hereby agree to permit for use, at no cost, these premises for the date(s) of _______________through________________. Sponsor does hereby agree to conduct only that business/activity which is described in the Special Event Permit Application, and hereby agrees to all county requirements contained in the Zoning Ordinance. Sponsor further agrees that within thirty (30) days of the conclusion of the event it will, at its own expense, provide for the repair, replacement or maintenance of any damaged, lost or stolen portions of the subject property including, but not limited to landscaping, street or building and/or pavement. LIABILITY WAIVER: The event sponsor agrees for itself and/or its employees, agents, or volunteers associated or to be associated with the permit is being sought, to waive and relinquish all claims that may result in any manner against the County of Sandoval, its agents, public officials, officers, employees and/or authorized volunteers from said sponsored event or activity, except for acts caused by the willful and wanton misconduct by employees of the County of Sandoval acting within the scope of their employment.
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1725 State Hwy. 313 Algodones, NM 87001Al Baca Property
AUTHORIZED SIGNATURES: I hereby attest that I am authorized to bind the sponsor and/or its employees, agents, or volunteers associated or to be associated with the activity for which the permit is being sought, to the terms of this agreement. I have read and understand all regulations and requirements outlined herein, and in the Zoning Ordinance. I/we hereby agree to meet all requirements for documentation, certification, licensing, financial responsibility and all other aspects of staging a Special Event in the County of Sandoval, as outlined herein. I/we understand that the lack of meeting all requirements outlined herein may result in the denial or cancellation of the proposed Special Event. Permit applied for and all terms and stipulations agreed to by: __________________________________ ______________________________________ Name (please print) Signature __________________________________ ______________________________________ Signatory Title (if applicable) Date Sworn before me this _______ day of __________, 20___ ________________________________________________ (seal) My Commission expires ___________________________
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Jimmy Hapsas
Unit Production Manager
THIS APPLICATION, WITH A DETAILED SITE(S) PLAN ATTACHED, AND ANY OTHER APPLICABLE DOCUMENTS AS OUTLINED HEREIN, MUST BE REMITTED TO THE COUNTY DEVELOPMENT OFFICE NO LATER THAN 30 DAYS PRIOR TO THE OPENING DAY OF THE EVENT. Applications receive late or incomplete maybe denied. Direct mail to Sandoval County, Planning and Zoning P.O. Box 40, Bernalillo, NM 87004. A copy of the application will then be reviewed by zoning for consideration of approval, denial, and scheduling. Date application received:____________________ by:_________________________. APPLICANT MUST ROUTE FOR SIGNATURES: Clerk’s Office (Only for entities engaging in such occupation, trade or business):__________________________ Fire / EMS: _________________________ Sheriff: ____________________________ Public Works (only if road closure is required): ___________________________ Zoning: ____________________________ FINAL STATUS:________________________________ DATE:__________________ If approved, permit number:______________________
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Special Event Contact Information: Clerk’s office Address- 1500 Idalia Bldg D Bernalillo, NM 87144 Contact number- (505)867-7572 Sandoval County Fire/EMS Address- 314 Melissa Road, Bernalillo, NM 87004 Contact - James Maxon or Jess Lewis Contacts number- (505)867-0245 Sheriff Address- 1500 Idalia Bldg A Bernalillo, NM 87004 Contact-Doug Wood or Karl Wiese Contact number- (505) 867-7526 Public Works Address- 2708 Iris Road NE Rio Rancho, NM 87144 Contact- Jason Clark Contact number- (505)771-3314
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