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Allied Health Professionals
Operational Measures Dataset
May 2017
Dataset Consultation Document
Version: 1.0
AHP Operational Measures Consultation
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Contents
Contents ............................................................................................................................................................................ 2
Acknowledgements ........................................................................................................................................................... 4
Introduction ........................................................................................................................................................................ 4
The Development & Implementation of a Allied Health Profession Operational Measures Dataset ................................ 5
Proposed Dataset ............................................................................................................................................................. 8
Future Developments ........................................................................................................................................................ 8
Guidance on this Consultation .......................................................................................................................................... 9
Next steps ....................................................................................................................................................................... 10
What happens following Consultation? ........................................................................................................................... 10
Structure of this Consultation Document ........................................................................................................................ 11
AHP Operational Measures Data Summary ................................................................................................................... 11
SECTION 1: Person Demographics ............................................................................................................................... 12
1.1 Person ID .................................................................................................................................................................. 12
1.2 Community Health Index (CHI) ................................................................................................................................. 12
1.3 Surname .................................................................................................................................................................... 13
1.4 Forename .................................................................................................................................................................. 13
1.5 Date of Birth (DOB) ................................................................................................................................................... 14
1.6 Postcode ................................................................................................................................................................... 14
1.7 Gender ...................................................................................................................................................................... 14
1.8 Ethnicity ..................................................................................................................................................................... 15
SECTION 2: Episode and Request for Assistance/Referral Information ........................................................................ 17
2.1 Date Request for Assistance/Referral Received....................................................................................................... 17
2.2 Source of Request for Assistance/Referral ............................................................................................................... 17
2.3 Date of Discharge…….. ............................................................................................................................................ 19
2.4 Discharge Reason..... ................................................................................................................................................ 19
2.5 Episode ID………………. .......................................................................................................................................... 20
SECTION 3: Contact Information .................................................................................................................................... 21
3.1 Contact ID ................................................................................................................................................................. 21
3.2 AHP Profession ......................................................................................................................................................... 21
3.3 Date of Contact ......................................................................................................................................................... 22
3.4 Attendance Status ..................................................................................................................................................... 23
3.5 Time Contact Started ................................................................................................................................................ 24
3.6 Time Contact Ended ................................................................................................................................................. 24
3.7 Duration of Contact ................................................................................................................................................... 25
3.8 Location ID ................................................................................................................................................................ 25
3.9 Location of Contact ................................................................................................................................................... 26
3.10 Contact Purpose ..................................................................................................................................................... 27
3.11 Service Type ........................................................................................................................................................... 28
3.12 Contact Activity Related To ..................................................................................................................................... 28
3.13 Contact Type ........................................................................................................................................................... 30
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3.14 Contact Category .................................................................................................................................................... 31
3.15 Contact Mode .......................................................................................................................................................... 31
3.16 Joint Contact ........................................................................................................................................................... 32
3.17 - 3.21 Joint Contact Attendees ................................................................................................................................ 33
3.22 Reason for Joint Contact ......................................................................................................................................... 35
Appendix 1 - Respondent Information and Consultation Response Form ..................................................................... 36
Section 1: Demographics ................................................................................................................................................ 37
Section 2: Episode and Request for Assistance/ Referral Information ........................................................................... 38
Section 3: Contact Details ............................................................................................................................................... 39
General Questions .......................................................................................................................................................... 41
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Acknowledgements
We would like to thank the Local Authorities, NHS Boards and other stakeholders who have
helped the project team in developing the draft dataset. We would like to extend our thanks to
everyone who attended our workshops in February / March. We appreciate the time and effort that
you have spent with us and your contributions are greatly valued. We look forward to working with
you to refine and agree the dataset in the coming months.
Introduction
In May 2015 the Minister of Public Health agreed in parliament the requirement for a continued
AHP national programme to build upon the successes of the AHP National Delivery Plan (NDP)
2012-20151 and provide an ongoing strategic focus for the significant contribution AHPs make to
the health and wellbeing of the Scottish population. It was agreed that this would be called the
Active and Independent Living Improvement Programme2 (AILIP) and would be closely aligned to
the 2020 Vision and the broader policy context across Health, Social Care and Third Sector.
One of the challenges inherited by AILIP from the NDP was the lack of consistent e-health support
across Scotland in recording and management of AHP data (including waiting times information)
to demonstrate impact and to support service planning. This work continues as a major objective
within the AILIP portfolio.
Approximately 13,500 AHPs work in health care in Scotland (September 2016) with around 500
working in social care. They support, educate and rehabilitate individuals towards an active and
independent life by helping them meet their personal outcomes, delivering services in a huge
variety of locations and formats.
A range of information sources are currently used to effectively manage and plan services locally.
However the breadth, depth and quality of information available both locally and at a nationally
comparative level need to be enhanced in order that;
The significant and increasing contribution AHPs make to the health and wellbeing of the
people of Scotland can be systematically demonstrated
1 AHPs as agents of change in health and social care - The National Delivery Plan for the Allied Health Professions in Scotland, 2012 - 2015 http://www.gov.scot/Publications/2012/06/9095
2 AHPs in Scotland : Active and Independent Living Improvement Programme http://www.knowledge.scot.nhs.uk/ahpcommunity/ailip.aspx
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AHPs have an empirical basis for service review and improvement.
The Scottish Government Chief Health Professions Officer recognised the existing
incompleteness, inconsistency and partial inaccuracy of national AHP data and during the NDP,
draft ‘Operational Measures for AHP Services across Scotland 2015’ were developed. These
Operational Measures (AHPOMs) were built on extensive previous work to develop an agreed
national minimum dataset for AHPs and outlined the measures proposed for capture from local
AHP data systems.
Later in 2015, National Services Scotland (NSS) Information Services Division (ISD) was
commissioned to lead a phased data development project to define the minimum dataset for
AHPOMs through wide engagement with AHPs and formal consultation followed by extensive
testing with real data extracted from a selection of partner organisation information systems in
both health and social care.
The Development & Implementation of a Allied Health Profession
Operational Measures Dataset
2012
2014
2015
20162017
Need for AHP data included as item 6.1 of NDP
National survey of AHP IT systems
AHP Operational Measures Phase 1Feasibility
AHP Operational Measures Phase 2Define and Test
Measures to be included in AILIP
Scottish AHP Data - The Journey So Far
If you don’t count,you don’t count!
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The current stage of the AHPOMs project (Phase 2) aims to define and specify the national
minimum dataset through widespread user engagement and a formal consultation process.
Subsequent to this, the agreed dataset will be used to inform one-off data extraction from a broad,
representative range of partners in both health and social care to allow testing, analytical output
development and to help understand data supplier readiness.
This dataset is specifically aimed at defining supporting data for the AHPOMs Key Performance
Indicators (KPIs):
• Service User Referral
• Individual Service User Clinical Activity
• Episode of Care
The full set of KPIs3 also includes information on Waiting Times, Workforce and Other Clinically
Related Activity. Parallel work streams concerning AHP Workforce / Workload and the ongoing
development of AHP MSK Waiting Times will provide the basis for including relevant KPIs in the
future. It is planned that the AHPOMs reporting platform / dashboard will receive data feeds from
these national sources when mature to allow presentation of all the KPIs in a single place.
The project seeks to minimise data collection burden by using existing local sources of data from
health board and local authority systems. As this depends upon the existence of appropriate
electronic systems locally, the work of this project is aligned with the AILIP e-health work stream to
help organisations prepare for the implementation of AHPOMs in future. The project will also be
managed with due regard for information governance and data security safeguards.
The objectives of the current phase of the project do not include implementation at local level. The
findings of phase 2 will be incorporated into a business case for a later phase(s) which will focus
on the technical development of the national dataset, a reporting platform and the roll out of local
implementation.
In the future, nationally implemented AHPOMs will provide a source of standardised AHP data
recorded consistently and regularly to enable service review and planning.
Specific benefits for AHP services will include;
• The potential to benchmark against peers to identify areas for service improvement
• Demonstrating the significant contribution AHPs make to the health and wellbeing of the
Scottish population
3 Full KPIs are available on our website http://www.isdscotland.org/Products-and-Services/Data-Definitions-and-
References/Allied-Health-Professionals-National-Dataset/_docs/AHP_Operational_Measures_v1_0.pdf
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• An evidence base for quality improvement
• The potential to analyse trends and enable predictive modeling
• A source of AHP data which can be used within the wider public health environment
It is also anticipated that, in future, AHP Operational Measures data would be routinely linked to
other national data sources such as prescribing data and Scottish Morbidity Record (SMR)
admission and discharge data. This would enable full pathway and outcome analysis and
opportunities for research.
This consultation builds on extensive user engagement conducted in February and March 2017
through 6 definitional workshops across Scotland. All 12 AHP professions were represented
across these events covering health, social care and the third sector. The valuable feedback
recorded has been processed and translated into the formal consultation presented on the
following pages.
AHP Operational Measures Project Team
NSS Information Services Scotland
May 2017
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Proposed Dataset
The proposed Allied Health Professionals Operational Measures (AHPOM) dataset is grouped into
three sections:
1. Demographics
2. Episode and Request for Assistance/Referral Information
3. Contact Information
All Health and Social Care AHP data should be included in this dataset. This includes students or
support workers that have a current caseload. We have aligned where possible to other ISD
datasets and our coding reflects this.
We are aware that the 12 Allied Health Professions across Health and Social Care may not record
the same information or use the same terminology. As a National dataset, we hope that the
proposed data items and definitions can be seen as a best fit for all.
It is envisaged that relevant data will be collected on a quarterly basis via a secure file transfer
facility.
The consultation document asks for each data item to be reviewed and where appropriate
commented upon along with some general questions to assist us in producing a valuable minimum
dataset.
The definitions in this consultation will use the word “person” when referring to the individual
patient / client / service user.
Future Developments
Throughout conversations held with AHPs and from the workshops, it was acknowledged that the
following areas were important and should be considered in future phases:
• Other clinically related activity (including public health)
• Personal Outcomes
• Named Person Requests/ Referrals
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Guidance on this Consultation
The AHPOM team would welcome responses to this consultation by Friday 16th June 2017.
This consultation document provides an opportunity for relevant organisations and individuals to
offer their views on the proposed AHPOM dataset, and associated definitions, in order to ensure
that the data collected and associated outputs will meet your needs. It is crucial that key
stakeholders be involved in and shape this work, and to this end we welcome suggestions for
amendments, improvements and feedback on any issues.
A list of the proposed data items is provided on page 11 for ease of reference.
Some of the key things we would like you to consider when reviewing the data standards include:
Are there any data items included here that are superfluous or beyond the scope of a ‘core’
national dataset?
The definitions of data items – are they clear, consistent and fit for purpose? Are there other
common terms used to describe these items?
The format of data items (e.g. integer, alpha numeric, field length)
The mutual exclusivity of code sets (i.e. absence of overlap or clear boundaries between
code values within a code set)
We would be grateful if you would use the Respondent Information and Consultation Response
Form for collation of your comments. This is provided as Appendix 1 of the document. Completion
of the form will aid our analysis of the responses received.
Please send your completed Respondent Information and Consultation Response Form to:
Allied Health Professional Operational Measures
Area 151C, Data Management
Information Services Division
National Services Scotland
Gyle Square
1 South Gyle Crescent
Edinburgh
EH12 9EB
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Next steps
What happens following Consultation?
Following the closing date (Friday 16th June 2017) all responses will be reviewed and considered
along with any other available evidence to help us refine the AHPOM dataset.
We will issue a feedback report on this consultation which will be published on the ISD website at:
http://www.isdscotland.org/Products-and-Services/Data-Definitions-and-References/Allied-Health-
Professionals-National-Dataset/Operational-Measures.asp by October 2017.
Following this consultation, the nationally agreed dataset will be tested and a report formulated
with suggestions for Phase 3 (and beyond) which will lead the development project into an
implementation phase. The Phase 2 project and output reports are planned for completion by May
2018
Comments
If you have any comments about how this consultation exercise has been conducted, please send
them to:
Name: Richard Hunter, Information Consultant
Address: Area 159e
National Services Scotland
Public Health and Intelligence
Information Services Division
Gyle Square
1 South Gyle Crescent
Edinburgh
EH12 9EB
Email: [email protected]
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Structure of this Consultation Document
This consultation document is organised into three sections and is supported by questions and
appendices:
1. Demographics
2. Episode and Request for Assistance/Referral Information
3. Contact Information
Appendix 1 – Respondent Information and Consultation Response Form
AHP Operational Measures Data Summary
Section 1: Person Demographics
1.1 Person ID 1.2 Community Health Index (CHI)
1.3 Surname 1.4 Forename
1.5 Date of Birth (DOB) 1.6 Postcode
1.7 Gender 1.8 Ethnicity
Section 2: Episode and Request for Assistance/Referral Information
2.1 Date Request for Assistance/Referral Received
2.2 Source of Request for Assistance/ Referral
2.3 Date of Discharge 2.4 Discharge Reason
2.5 Episode ID
Section 3: Contact Information
3.1 Contact ID 3.2 AHP Profession
3.3 Date of Contact 3.4 Attendance Status
3.5 Time Contact Started 3.6 Time Contact Ended
3.7 Duration of Contact 3.8 Location ID
3.9 Location of Contact 3.10 Contact Purpose
3.11 Service Type 3.12 Contact Activity Related To
3.13 Contact Type 3.14 Contact Category
3.15 Contact Mode 3.16 Joint Contact
3.17 – 3.21 Joint Contact Attendees 3.22 Reason for Joint Contact
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SECTION 1: Person Demographics
Demographic data will be returned for all persons who have had a contact with an Allied Health
Professional within the reporting period or where a request for assistance/referral has been
received within the reporting period. Demographics will be required for every submission.
1.1 Person ID
Optional
Definition: A unique reference number which may be used across multiple systems
to identify an individual. This number may be national or local to each
area.
Common Names: Patient/Client ID, System Number/ID, Unique Identifier, Social Care ID.
Format: Alpha Numeric
Field Length: 20
1.2 Community Health Index (CHI)
Required
Definition: The Community Health Index (CHI) is a population register which is used
in Scotland for health care purposes. The CHI number uniquely identifies
a person on the index.
Format: Numeric
Field Length: 10
Recording Guidance: CHI is a required field when 1.3 Surname, 1.4 Forename, 1.5 DOB, 1.6
Postcode & 1.7 Gender are not recorded.
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1.3 Surname
Required
Definition: The surname of a person represents that part of the name of a person
which indicates the family group of which the person is part. This will be
the surname at point of contact.
Common Names Second Name; Family Name; Last Name.
Format: Alpha – Free Text
Field Length: 35
Recording Guidance: Required if 1.2 CHI is not recorded.
1.4 Forename
Required
Definition: The first forename of a person represents that part of the name of a
person which after the surname is the principal identifier of a person. This
will be the forename at point of contact.
Common Name: First Name; Given Name.
Format: Alpha – Free Text
Field Length: 35
Recording Guidance: Required if 1.2 CHI is not recorded.
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1.5 Date of Birth (DOB)
Required
Definition: The date on which a person was born or is officially deemed to have been
born.
Format: Date – DDMMCCYY
Field Length: 8
Recording Guidance: Required if 1.2 CHI is not recorded.
1.6 Postcode
Required
Definition: The postcode is a basic unit for identifying geographic locations. A
postcode is associated with each address in the UK. This will be the place
of residence at time of contact for the person.
Format: Alpha Numeric
Field Length: 8
Recording Guidance: Required if 1.2 CHI is not recorded.
1.7 Gender
Required
Definition: A statement by the individual about the gender they currently identify
themselves to be. This will be the gender at point of contact.
Common Name: Sex.
Format: Numeric
Field Length: 1
Recording Guidance: Required if 1.2 CHI is not recorded.
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1.7 Gender - Codes and Values
Code Value Explanatory Notes
0 Not Known The gender of the person cannot be determined for physical reasons, e.g.
a new born or unborn baby, indeterminate gender or intersex.
1 Male
2 Female
9 Not Specified The gender of the person is not provided in the personal details i.e. the
data has not been supplied and sex cannot be ascertained from the data
provided.
1.8 Ethnicity
Optional
Definition: A statement made by the person about their current ethnic group. This
will be the ethnicity at point of contact.
Format: Alpha Numeric
Field Length: 2
Codes and Values
Code Value
White
1A
1B
1C
1K
1L
1Z
Scottish
Other British
Irish
Gypsy/Traveller
Polish
Other white ethnic group
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1.8 Ethnicity - Codes and Values Continued
Mixed of Multiple Ethnic Groups
Code Value
2A Any mixed or multiple ethnic groups
Asian, Asian Scottish or Asian British
3F
3G
3H
3J
3Z
Pakistani, Pakistani Scottish or Pakistani British
Indian, Indian Scottish or Indian British
Bangladeshi, Bangladeshi Scottish or Bangladeshi British
Chinese, Chinese Scottish or Chinese British
Other Asian, Asian Scottish or Asian British
African
4D
4Y
African, African Scottish or African British
Other African
Caribbean or Black
5C
5D
5Y
Caribbean, Caribbean Scottish or Caribbean British
Black, Black Scottish or Black British
Other Caribbean or Black
Other Ethnic Group
6A
6Z
Arab, Arab Scottish or Arab British
Other ethnic group
Other
98 Refused/Not provided
99 Not Known
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SECTION 2: Episode and Request for
Assistance/Referral Information
An AHP episode is the care provided to a person over a period of time by an AHP. The care may
take place in any setting.
The episode comprises of one or a series of contacts which are initiated by an AHP request for
assistance/referral or re-request/referral and ended by an AHP discharge.
A request for assistance/referral is a request to an AHP to provide appropriate health or social
care to a person. A request/referral may be made by an individual on behalf of a person, or a
person may refer themselves. We would request data on all requests/referrals received by the
AHP, if they were inappropriate then you would complete the appropriate discharge information.
2.1 Date Request for Assistance/Referral Received
2.2 Source of Request for Assistance/Referral
Required
Definition: The date on which the profession receives a request for
assistance/referral.
Format: Date - DDMMCCYY
Field Length: 8
Required
Definition: The person or service that initiated a request or referral.
Format: Alpha Numeric
Field Length: 2
Recording Guidance: The request/referral is from the point of request /referral and not the point
where the person is assigned / triaged.
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2.2 Source of Request for Assistance/Referral - Codes and Values
Code Value Explanatory Notes
1 GP Includes: GPs only. Exclude all other GP Practice staff.
5 Self Includes: the Person; Immediate Family Unit; Guardian.
7 Criminal Justice Service Includes: Forensics; Custody; Courts.
B Optometrist/Optician
C Allied Health Professional
(AHP)
Includes: Arts Therapies; Dietitians; Occupational Therapist;
Orthotists; Orthoptists; Physiotherapists; Podiatrists;
Prosthetists; Diagnostic Radiographers; Therapeutic
Radiographers; Speech and Language Therapists;
Paramedics.
Includes: Private AHP; Blanket or Assertive request /
referrals ; Non–registered AHP staff.
D Dental Practitioner
F Medic Includes: Consultants; Hospital Doctors; Registrars;
Surgeons; Psychiatrists; Ophthalmologists.
Excludes: GPs.
G Government Service Includes: Department for Work and Pensions (DWP);
Elected Officials.
M Nursing & Midwifery Includes: Acute and Community Nurses & Midwives; Health
Visiting; Specialist Nursing; District Nurses; School Nurses.
P Personal Includes: Other Relations; Friends; Childminder; Carers;
Power of Attorney; Leisure or other activity on behalf of the
person.
S Social Care Includes: Social Work.
U Education Includes: Nurseries; Schools; Colleges; Universities;
Educational Psychology.
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2.2 Source of Request for Assistance/Referral - Codes and Values Continued
Code Value Explanatory Notes
V Voluntary/Third
Sector/Private
Includes: Independent sector.
X Emergency Services Includes: Non-paramedic SAS; Fire; Police; Mountain
Rescue.
Y Housing Includes: Care Homes; Housing Associations; Residential
Care Homes; Private Care Homes.
Z Clinical
Psychology/Psychology
2.3 Date of Discharge
2.4 Discharge Reason
Required
Definition: The date on which a person is discharged from an AHP episode of care.
Format: Date – DDMMCCYY
Field Length: 8
Recording Guidance: Only required once discharge occurs.
Required
Definition: The reason why the person is discharged from AHP care.
Format: Integer
Field Length: 2
Recording Guidance: Only required once discharge occurs.
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2.5 Episode ID
2. 4 Discharge Reason - Codes and Values
Code Value Explanatory Notes
01 Maximum benefit gained
02 Person did not attend
03 Person unable to attend/ could not
attend
06 Inappropriate request/referral
07 Care transferred to other
service/profession
Includes: Onward referral.
10 Planned course of contacts complete
11 Care no longer appropriate Includes: Inappropriate behavior; non-
compliance.
12 Deceased
Required
Definition: A system generated code to uniquely identify an episode of care.
Format: Alpha-Numeric
Field Length: 10
Recording Guidance: This is required to link contact information to an episode.
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SECTION 3: Contact Information
A contact is any interaction between an AHP and a person (direct contact) or with another
individual regarding the person (indirect contact). This includes any interaction with other
professionals about a specified person (e.g. case conferences, Multi-Disciplinary Team (MDT)
meeting). A contact can be face to face or via other communication channels (e.g. telephone,
video conference, email).
Any interaction attributed to the care of an identifiable person should be recorded as a contact, this
includes report writing.
3.1 Contact ID
3.2 AHP Profession
Codes and Values
Code Value
RU Arts Therapies
Required
Definition: A system generated code to uniquely identify a contact.
Format: Alpha-Numeric
Field Length: 10
Recording Guidance: This is required to uniquely identify a contact.
Required
Definition: AHP Profession that the person is interacting with.
Format: Alpha Numeric
Field Length: 3
Recording Guidance: All un-registered AHP staff would be included under their overall
profession.
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3.2 AHP Profession - Codes and Values Continued
Code Value
R3 Dietitians
R4 Occupational Therapists
RF2 Orthotists
RJ Orthoptists
R5 Physiotherapists
R1 Podiatrists
RF1 Prosthetists
RK Diagnostic Radiographers
RL Therapeutic Radiographers
R6 Speech and Language Therapists
RP Paramedics
99 None Specified
3.3 Date of Contact
Required
Definition: The date that the contact occurred.
Format: Date - DDMMCCYY
Field Length: 8
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3.4 Attendance Status
Codes and Values
Code Value Explanatory Notes
1 Person Was Seen
2 Person Cancelled Includes: Unable To Attend (UTA); Could Not Attend
(CNA).
4 Staff Cancelled Includes: Appointment cancelled due to staff sickness;
emergency personal circumstances; unforeseen travel
disruptions; service needs or urgent clinical situations
elsewhere.
5 Person Attended but was not
seen (CNW: could not wait)
8 Person Did Not Attend
(DNA)
Includes: Failed visits at persons home.
Optional
Definition: Indicates whether the person attended / was seen.
Format: Integer
Field Length: 1
Recording Guidance: Attendance Status is only applicable for pre-arranged contacts between
an AHP and the person or with another individual on that person’s behalf.
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3.5 Time Contact Started
3.6 Time Contact Ended
Optional
Definition: A record of the time the contact began.
Common Name: Time of Visit, Time Visit Started.
Format: hh:mm (24hr clock)
Field Length: 5
Recording Guidance: Do not include travel time.
If 3.5 Time Contact Started and 3.6 Time Contact Ended is provided there
is no requirement for 3.7 Duration of Contact to be completed.
Optional
Definition: A record of the time the contact ended.
Common Name: Time Visit Ended.
Format: hh:mm (24hr clock)
Field Length: 5
Recording Guidance: Do not include travel time.
If 3.5 Time Contact Started and 3.6 Time Contact Ended is provided there
is no requirement for 3.7 Duration of Contact to be completed.
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3.7 Duration of Contact
3.8 Location ID
Optional
Definition: The length of time contact occurred.
Common Name: Length of Contact, Length of Visit.
Format: mmm (minutes)
Field Length: 3
Recording Guidance: Duration of contact includes preparation and notes.
Do not include travel time.
Duration of contact should be completed if 3.5 Time Contact Started and
3.6 Time Contact Ended is not recorded.
Optional
Definition: Each location in Scotland, at which events pertinent to public service take
place, is allocated a location code.
Locations include hospitals, health centres, clinics, NHS board offices,
private nursing homes, homes for the elderly, Local Government
buildings, children’s homes and schools.
Common Names: Location Code.
Format: Alpha Numeric
Field Length: 5
Recording Guidance: If not in the same location, complete the location of the AHP.
http://www.natref.scot.nhs.uk/location_search.aspx
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3.9 Location of Contact
Codes and Values
Code Value Explanatory Notes
1 Hospital Includes: Day Hospitals.
2 Health Centre Includes: GP Surgery.
4 Clinic Out with hospitals.
5 Nursing Home / Care Home
6 Person’s home / residence Includes: Carer’s/ relative’s residence
7 Day Centre
C Community Location Includes: Leisure Centre; Community Centre; Cafes;
Street.
L Local Authority Building Includes Social Workers offices (excludes schools).
W Work Place / Job Centre /
Employment Services
Includes: Educational Institutions such as Schools or
Colleges.
Required
Definition: The location where the contact took place.
Format: Alpha numeric
Field Length: 1
Recording Guidance: If not in the same location, complete the location of the AHP.
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3.10 Contact Purpose
Codes and Values
Code Value Explanatory Notes
01 Diagnose/Investigate/Assess Includes: Assess; Evaluate; Needs Analysis; Initial
Conversation leading to assessment; Re-evaluate/review.
03 Educate Includes: Communicate; Liaise; Reinforce or Retrain; Self -
Management; Signposting to relevant information;
Providing Advice; Reassurance; Supporting.
04 Enable/Facilitate Includes: Facilitate Change; Self-caring and Self-
Management; Motivate; Empower; Maintain / Sustain;
Manage or Crisis Intervention; Rehabilitation; Improve;
Reablement; Wound Management; Housing Adaptations.
08 Resolve Includes: Cure; Resolve Symptoms.
09 Prevent Includes: Anticipatory Care Planning; Admission
Prevention; Stabilise; Maintain.
10 Palliative/End of Life Includes: Improve Quality of Life; Make comfortable;
Comfort.
Required
Definition: The agreed high level purpose of a contact between the AHP and person
/ carer/ other individuals.
Common Name: Reason for Contact; Aim of Contact.
Format: Integer
Field Length: 2
Recording Guidance: Please select the main purpose of the contact.
This would be the purpose of the actual contact, not the previously
planned purpose.
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3.11 Service Type
Codes and Values
Code Value Explanatory Notes
1 Children and Young People Includes: Paediatrics.
2 Adult Services
3 Older Person Includes: Geriatric, Elderly.
3.12 Contact Activity Related To
Codes and Values
Code Value Explanatory Notes
01 Audiology
Required
Definition: Service type seeing the person.
Format: Integer
Field Length: 1
Recording Guidance This refers to the service provided regardless of the patient’s age (e.g. 20
year old with Developmental Coordination Disorder being seen within the
children’s service because of required skills of the professional) or a
person who is yet to transition to adult services.
Required
Definition: The service/specialty that the contact activity is related to.
Format: Integer
Field Length: 2
Recording Guidance: Please record the main category.
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3.12 Contact Activity Related To - Codes and Values
Code Value Explanatory Notes
02 Burns
03 Cardiovascular Includes: Angina; Amputation; Heart attack; Vascular.
04 Dermatology Includes: Tissue Viability.
05 Developmental Includes: Developmental Delay; Developmental
Coordination Disorder
06 Falls
07 Frailty
08 Gastroenterology
09 Mental Health Includes: Addiction; Chronic Fatigue Syndrome; Dementia;
Self Harm; Suicidal.
10 MSK Includes: Soft tissue injury; Osteoarthritis; Postural
Management.
11 Neo-Natal
12 Neurology Includes: Stroke; Parkinson’s Disease; Cerebral Palsy;
Multiple Sclerosis (MS); Motor - Neuron Disease (MND).
13 Nutritional Health and
Wellbeing
Includes: Nutrition; Food Allergy; Weight Management.
14 Obstetrics and Gynaecology
15 Ophthalmology
16 Oncology Includes: All Cancer Services.
17 Orthopaedics Includes: Fractures and Broken Bones.
18 Palliative / End of Life Care Includes: End of life support; Bereavement Services.
19 Respiratory Includes: Chronic Obstructive Pulmonary Disease; Cystic
Fibrosis; Respiratory Tract Infections; Pneumonia.
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3.12 Contact Activity Related To - Codes and Values Continued
Code Value Explanatory Notes
20 Rheumatology
21 Surgery Includes: Plastic Surgery; Ear Nose & Throat (ENT);
Immediate Recovery Post Surgery.
22 Urology
3.13 Contact Type
Codes and Values
Code Value Explanatory Notes
1 Individual A one to one contact with a person or representative. A
carer / befriender may be present.
2 Group A contact as part of an arranged group session with other
persons and / or carers.
3 Family A contact with a person, carer, family member(s) as part of
a specific family session.
4 Professional Activity A contact with other professionals to discuss the care of
the person.
Includes: Case Conferences; Multi Disciplinary Team
(MDT) Meetings; Documentation
Optional
Definition: How a contact between the AHP and a person / carer / other individual
was delivered.
Format: Integer
Field Length: 1
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3.14 Contact Category
Required
Definition: A contact may be categorised as direct or indirect.
Format: Integer
Field Length: 1
Codes and Values
Code Value Explanatory Notes
1 Direct A contact between an AHP and a person. This
may be done face to face, over the phone, video link,
email or via any other medium.
2 Indirect Also known as a 'proxy' contact.
A contact between an AHP and another individual on
behalf of, or about, a person, e.g. parent, carer (excluding
the person). This may be done in person, over the phone,
video link, email or via any other medium.
This includes interactions with other professions and
report writing.
3.15 Contact Mode
Required
Definition: Method of contact.
Common Names Type of Contact.
Format: Numeric
Field Length: 2
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3.15 Contact Mode - Codes and Values
Code Value Explanatory Notes
1 Face to Face
2 Letter Includes: Other documentation writing
3 Telephone By means of a telephone conversation (this does not include arranging
appointments).
4 Video Link By means of a video link e.g. telemedicine (use of telecommunication to
provide health care at a distance)
6 Telehealth Remote exchange of data between a patient at home and their clinician to
assist in diagnosis and monitoring of their condition i.e. Blood Glucose
Monitoring.
7 Email
3.16 Joint Contact
Codes and Values
Code Value
0 No
1 Yes
Optional
Definition: A contact where multiple people are required.
Format: Integer
Field Length: 1
Recording Guidance: This does not include staff training, shadowing or other development.
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3.17 - 3.21 Joint Contact Attendees
Codes and Values
Code Value Explanatory Notes
01 Arts Therapies
02 Dietitians
03 Occupational Therapists
04 Orthotists
05 Orthoptists
06 Physiotherapists
07 Podiatrists
08 Prosthetists
09 Diagnostic Radiographers
10 Therapeutic Radiographers
11 Speech and Language Therapists
Optional
Definition: Other individuals present at the contact.
Format: Integer
Field Length: 2
Recording Guidance: Record up to five additional attendees.
Include only those individuals who are present for the person’s need. A
family member should only be recorded if they are assisting with the
intervention. Any prison officer(s) in attendance should not be recorded as
they are required for legal reasons.
Does not include staff training, shadowing or other development.
If students are actively involved in the care, they should be recorded
under their profession.
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3.17 – 3.21 Joint Contact Attendees - Codes and Values Continued
Code Value Explanatory Notes
12 Paramedics
13 AHP Support workers Includes: AHP Health Care Support Worker; AHP Technical
Instructor and AHP Therapy Assistants.
14 GPs
15 Medics Includes: Consultants; Hospital Doctors; Registrars;
Surgeons; Psychiatrists; Ophthalmologists.
16 Personal Help Includes: Immediate Family Unit; Guardian; Other Relations; Friends; Childminder; Carers; Power of Attorney; Leisure or other activity on behalf of the person.
17 Criminal Justice Service Includes: Forensics; Custody; Courts.
18 Optometrists / Opticians
19 Dental Practitioners
20 Government Service Includes: Department for Work and Pensions (DWP);
Elected Officials.
21 Nurses / Midwives Includes: Acute and Community Nurses & Midwives; Health
Visiting; Specialist Nursing; District Nurses; School Nurses.
22 Social Care Includes: Social Work.
23 Education Includes: Nurseries; Schools; Colleges; Universities;
Educational Psychology.
24 Voluntary / Third Sector/ Private
Includes: Independent sector.
25 Emergency Services Includes: Non-paramedic SAS; Fire; Police; Mountain
Rescue.
26 Housing Includes: Care Homes; Housing Associations; Residential
Care Homes; Private Care Homes.
27 Clinical Psychology/Psychology
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3.22 Reason for Joint Contact
Codes and Values
Code Value Explanatory Notes
1 Manual Handling Multiple individuals required to support person.
2 Multi-Professional Input Multiple professionals required for assessment or intervention.
3 Other staff or person need Excluding students, shadowing.
Optional
Definition: Reason for a joint contact to be undertaken.
Format: Integer
Field Length: 1
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Appendix 1 - Respondent Information and Consultation Response Form
Respondent Information Details
Allied Health Professionals Operational Measures Dataset
Please note this form must be returned with your Consultation Response Form to ensure that we handle your reply appropriately.
We would appreciate if you could complete the form as comprehensively as possible.
Organisation Name:
Profession:
Job Title:
Surname:
Forename:
Tel Number:
Email:
System used to record data
(includes spreadsheets,
paper records):
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Section 1: Demographics
Data Item Have you
reviewed this data
item? (Y/N)
Do you accept the
proposed standard
definition for this
data item? (Y/N)
Do you currently
record this data
item / could submit
this data item?
(Y/N)
Details of any suggested alterations, additions or
clarifications.
1.1 Person ID
1.2 Community Health
Index (CHI)
1.3 Surname
1.4 Forename
1.5 Date of Birth (DOB)
1.6 Postcode
1.7 Gender
1.8 Ethnicity
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Section 2: Episode and Request for Assistance/ Referral Information
Data Item Have you reviewed
this data item?
(Y/N)
Do you accept the
proposed standard
definition for this
data item? (Y/N)
Do you currently
record this data
item / could submit
this data item??
(Y/N)
Details of any suggested alterations, additions or
clarifications.
2.1 Date Request for
Assistance/Referral
Received
2.2 Source of Request
for Assistance/ Referral
2.3 Date of Discharge
2.4 Discharge Reason
2.5 Episode ID
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Section 3: Contact Details
Data Item Have you reviewed
this data item?
(Y/N)
Do you accept the
proposed standard
definition for this
data item? (Y/N)
Do you currently
record this data
item / could submit
this data item??
(Y/N)
Details of any suggested alterations, additions or
clarifications.
3.1 Contact ID
3.2 AHP Profession
3.3 Date of Contact
3.4 Attendance Status
3.5 Time Contact
Started
3.6 Time Contact
Ended
3.7 Duration of Contact
3.8 Location ID
3.9 Location of Contact
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Data Item Have you reviewed
this data item?
(Y/N)
Do you accept the
proposed standard
definition for this
data item? (Y/N)
Do you currently
record this data
item / could submit
this data item??
(Y/N)
Details of any suggested alterations, additions or
clarifications.
3.10 Contact Purpose
3.11 Service Type
3.12 Contact Activity
Related To
3.13 Contact Type
3.14 Contact Category
3.15 Contact Mode
3.16 Joint Contact
3.17 - 3.21 Joint
Contact Attendees
3.22 Reason for Joint
Contact
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General Questions
It would be extremely helpful if you could provide answers to the question(s) provided below:
Q1: Do you feel this dataset represents your profession?
Comments:
Q2: The dataset asks for both 2.5 Episode ID and 3.1 Contact ID as system generated numbers. Is it feasible to provide these unique identifiers?
Comments:
Q3: Data items 3.11 Service Area and 3.12 Contact Activity Related To – these have been included to represent the breadth of AHP activity. As
an example it would show that 100 hours of physiotherapy activity was 20% children’s, 40% adult, 40% older persons, and that 10% was
orthopaedic work. Do you feel these items are needed and represent a breakdown you would use?
Comments:
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Q4: Data Item 3.12 Contact Activity Related To – are there any categories that you feel would be a catch all for a service / profession to record
them? What additional options are required to stop it being used in this way?
Comments:
Q5: Would it be adequate to have the number of attendees as a joint contact or more beneficial to have a breakdown of the professions /
specialties in attendance? Space is provided for up to five attendees, is this sufficient?
Comments:
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Please enter any other comments you may have regarding this dataset here:
Please send your completed Respondent Information and Consultation Response Form to:
Allied Health Professional Operational Measures
Area 151C, Data Management
Information Services Division
National Services Scotland
Gyle Square
1 South Gyle Crescent
Edinburgh
EH12 9EB
Thank you for taking the time to read the Consultation Paper and completing the Consultation Response Form.