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American Society Of Professional

Estimators

Annual Award Requirements

Revised October 2015

ANNUAL AWARD REQUIREMENTS

Revised October 2015

Table of Contents

Categories of Awards 3 General Notes/Submittal Chart 4

Intent to Submit Form 5 Estimator of the Year Award 6 Chapter President of the Year Award 7 Fellow Award 8

Legacy Award- Howard S. Prout Founder of Certification Award 9

Legacy Award – Frank E. Young Excellence in Education Award 12

Legacy Award – Merle W. Heckenlively Founder of Standards Award 15

Chapter Champion Award 18

Technology Award 21 Honorary Member Award 24 Chapter Achievement Awards 25 Member Sponsorship Awards 26 a) More Than 5 Members b) More Than 15 Student Members

Service Awards 26

President’s Awards 26

Sample-Electronic Award Submittal Instructions

CATEGORIES OF AWARDS

Submittals are required for the following categories:

National Estimator of the Year Award

National Chapter President of the Year Award

Fellow Award

Legacy Award – Howard S. Prout Founder of Certification Award

Legacy Award – Frank E. Young Excellence in Education Award

Legacy Award – Merle W. Heckenlively Founder of Standards Award

Chapter Champion Award

Technology Award

Honorary Member

National Chapter Achievement Awardsa) Chapter Recognition Awardb) Outstanding Chapter Awardc) Superior Chapter Awardd) Superior Chapter with Distinction Award

Submittals are NOT required for the following categories, but are derived from Society Business Office records.

Member Sponsorship Awardsa) Individuals Sponsoring More than 5 New Membersb) Individuals sponsoring more than 15 New Student Membersc) National Recruiter of the Year

Member Awardsa) Service Awardsb) President’s Awards (Not to Exceed Six (6) Per Year)

American Society of Professional Estimators Awards Requirements of 26

General Notes Regarding Submittals

1) All submittals MUST BE RECEIVED at the Society Business Office (SBO) by thedates noted below. Late submittals will not be considered for awards.

2) Submittals for each Award are all to be separate and independent. For example, asubmittal for “President of the Year” must include all substantiating data and notreference the Chapter’s “Chapter Achievement” submittal for Chapter Activitiescompleted.

3) Each submittal is reviewed by more than one person. One electronic copy of aSingle Continuously PDF is to be submitted to SBO for electronic distribution useto each of the reviewing committee members.

4) An “Intent to Submit” form is to be submitted to the Society Business Office byMarch 15th. Please note this form is mandatory for individual and chapter awards.

5) Submission of award submittals to the SBO will be uploaded and sent via Share File,an electronic file sharing program.

6) All submittals should include photos depicting the award criteria applied for. Attachphotos (in jpeg format) as separate documents with submittals, for inclusion inawards presentation at convention.

7) All submittals must include the phone number and e-mail address of the preparer incase of questions regarding the submittal.

8) The Awards year does not run concurrent with the Society business year, but runsfrom May 1 to April 30 of the year preceding the Annual Meeting & Estimators’Summit.

AWARDS SUBMITTAL CHART

AWARD DUE

Intent to Submit 3/15

Estimator of the Year 4/15

Chapter President of the Year 5/1

Fellow Award 4/15

Legacy Awards 4/15

Champion & Technology Awards 4/15

Honorary Member 4/15

Chapter Achievement Awards 5/1


ASPE AWARD

INTENT TO SUBMIT

In an effort to ensure that chapters can upload their award submittals, the

ASPE AWARDS committee is asking all who plan to apply for awards to

submit an “Intent to Submit” form by March 15th

.

The deadline for uploading the actual award applications will be time stamped and must be

submitted by midnight on the due date according to the Annual Awards Requirements. Late

uploaded applications will not be considered. If you plan to submit an award this year, please

return this form to the Society Business Office ([email protected]) by March 15th

.

INFORMATION Person to be responsible for award application upload:

(The indicated contact will receive the “Request for File”

to upload application(s)).

Region and Chapter Name & Number:

Telephone (Office)

Email Address

Award Categories

(Each application will be uploaded in a single PDF format only)

Mark all applicable awards that your chapter will be submitting.

CHAPTER ACHIEVEMENT AWARDS

□ Achievement Award

SERVICE AWARDS

□ Estimator of the Year Award

□ Chapter President of the Year Award

□ Fellowship Award

□ Honorary Member Award

□ Chapter Champion Award

□ Technology Award

LEGACY AWARDS

□ Howard S. Prout - Founder of Certification Award

□ Frank E. Young - Excellence in Education Award

□ Merle W. Heckenlively - Founder of Standards Awards


mailto:[email protected]

ESTIMATOR OF THE YEAR AWARD

A. FORM – Nominations must be submitted on the latest forms provided on the

website. One (1) PDF (this is to be a single continuous file) is required for distribution to the reviewing committee members. The Submittal Form and all required documentation are to be included in the format as laid out in the guidelines. All award submittals shall be emailed to the Society Business Office (SBO), only via ShareFile.

B. DUE DATE -- Nominations for this Award shall be closed on April 15th. Submittals MUST BE RECEIVED at the SBO by this date to be considered. Late submittals will not be considered. A five hundred (500) word summary of the recipient’s Society, industry, and community activities shall be submitted with the application and given as part of the introduction.

C. JUDGING – Each member of the Awards Committee shall be invited to prepare an objective evaluation based on each of the nominee’s substantiating documentation. The Society Business Office shall compile the results of the committee.

D. CRITERIA – See the current application form with point system noted. Nominee

must have ten (10) years estimating experience. This does not include field experience or other management positions unless chiefly devoted to estimating functions.

E. AWARD –The Society Business Office will coordinate the design, construction, and

delivery of the award prior to presentation.

F. PRESENTATION – Award to be presented at the Awards Banquet of the Annual Meeting & Estimators’ Summit.

CHAPTER PRESIDENT OF THE YEAR AWARD

A. FORM – Nominations must be submitted on the latest forms provided on the website. One (1) PDF (this is to be a single continuous file) is required for distribution to the reviewing committee members. The Submittal Form and all required documentation are to be included in the format as laid out in the guidelines. All award submittals shall be emailed to the Society Business Office (SBO), only, via ShareFile.

B. NEW REQUIREMENT – A short Bio 200-250 words must be included in the submission package.

C. DUE DATE – Nominations for this Award shall be closed on May 1. Submittals MUST BE RECEIVED at the SBO by this date to be considered. Late submittals will not be considered. A five hundred (500) word summary of the recipient’s Society, industry, and community activities shall be submitted with the application and given as part of the introduction.

D. JUDGING – Each member of the Awards Committee shall be invited to prepare an objective evaluation based on each of the nominee’s substantiating documentation. The Society Business Office (SBO) shall compile the results of the committee.

E. CRITERIA – See the current application form with point system noted.

F. AWARD –The Society Business Office will coordinate the design, construction, and delivery of the award prior to presentation

G. PRESENTATION – To be presented at the Awards Banquet of the Annual Meeting & Estimators’ Summit.

FELLOW AWARD

A. FORM – Nominations must be submitted on the latest forms provided on the website. One (1) PDF (this is to be a single continuous file) is required for distribution to the reviewing committee members. The Submittal Form and all required documentation are to be included in the format as laid out in the guidelines. All award submittals shall be emailed to the Society Business Office (SBO), only, via ShareFile.

B. DUE DATE – Nominations for this Award shall be closed on April 15th. Submittals MUST BE RECEIVED at the SBO by this date to be considered. Late submittals will not be considered. A five hundred (500) word summary of the recipient’s Society, industry, and community activities shall be submitted with the application and given as part of the introduction.

C. JUDGING – Each member of the Committee of Fellows shall be invited to prepare

an objective evaluation based on each of the nominee’s substantiating documentation. The Society Business Office shall compile the results of the committee. A 2/3 majority of the committee members shall agree on any nominee as an award recipient. All nominees must be approved by a simple majority of the Board of Trustees.

D. CRITERIA – 1) Member must be a Certified Professional Estimator (CPE) 2) Member must have been in good standing for a minimum of ten (10) years 3) Nominated by Chapter with two (2) Certified Professional Estimator (CPE)

members. E. LETTERS OF RECOMMENDATION – Submit a minimum of two (2) letters of

recommendation from current FCPE’s. F. AWARD – Shall be a plaque identifying the member’s status as a Fellow.

G. PRESENTATION – To be presented at the Awards Banquet of the Annual Meeting & Estimators’ Summit.

LEGACY AWARD HOWARD S. PROUT FOUNDER OF CERTIFICATION AWARD

NOMINATION FORM

The “Howard S. Prout Founder of Certification Award” recognizes an individual actively promoting and mentoring candidates though the Society’s CPE process. It is presented to an individual who has made significant contributions to certification by actively promoting the program through education about the program and serving as proctors and reviewer. Must also participate either locally or nationally to give feedback or guidance to further the program.

Persons submitting a nomination must first submit the Intent to Submit form by March 15th. Award Nomination forms and narratives must be sent in to the Society Business Office no later than April 15th.

AWARD RESTRICTIONS & RULES

a) Nominee has been a member for a minimum of 5 yearsb) Nominee cannot be a Board of Trustees memberc) Can only be awarded once for lifetimed) Fellows are not allowed to be nominatede) Individuals may submit for any or all Legacy Awards, however, may only receive one in an award yearf) This award may not be awarded each yearg) Nominee cannot hold a position on the National Certification Committeeh) Nominee must be a current CPE

NOMINEE INFORMATION:

Name of Nominee:

Classification : All Classifications except FCPE’s

Position or Title:

Company :

Phone:

Email Address:


1. How many years has your nominee been promoting certification through teaching, writing, andspeaking engagements?

2. In a maximum of 300 words, provide a synopsis of why this individual should be considered for thisaward. Describe how this individual has met any of the following criteria. (Does not have to meet all tobe nominated)

a) List of lectures/presentations/seminars/instructor related to estimatingb) Put together a discussion or lecture promoting certificationc) Serve on a panel regarding certificationd) Mentorshipe) Has participated regularly as a proctorf) Publications – Specialty or General Contracting, Construction Law, Construction Accountingg) Promotes ASPE’s Standards

3. In a maximum of 150 words please provide a bio of the nominee explaining the nominee’s education,experience, and a general statement of hobbies and other noteworthy items.

4. Provide at least one, preferably two, recommendation letters from others in the construction industrywhom has witnessed this person promoting Certification. These shall be less than 100 words. Personssubmitting recommendation letters may be contacted by the American Society of ProfessionalEstimators National Awards Committee to discuss and verify information submitted.

5. Recipient must be in “Good Standing,” with dues and certifications are current.

Recommendation Letter One:

Name of person providing letter:

Title/Company of person providing recommendation:

Email address of person providing recommendation:

Phone number of person providing recommendation:

Recommendation Letter Two (encouraged, not required):






NOMINATION SUBMITTED BY:

Name:

Position or Title:

Company :

Mailing Address:

Phone:

Email Address:

Please provide the following to help aid the Society Business Office if your nominee is selected for this award.

1. Photos2. Videos3. Copies of flyers, articles, etc….

I understand that the contents of this entry will become the property of ASPE and will not be returned. I further understand that ASPE shall have the right to make all text and photos, if any, available for publication without compensation, real or implied, and without claim by nominees against the selection committee, ASPE or its staff. Include either an electronic signature or your initials and the date as agreement to this statement.

_____________________________________ ______________________ Signature Date


LEGACY AWARD FRANK E. YOUNG EXCELLENCE IN EDUCATION AWARD

NOMINATION FORM

The “Frank E. Young Excellence in Education Award” is the highest honor ASPE bestows for an individual promoting education through ASPE. It is presented to an individual who has made significant contributions to education through writing, teaching, and speaking engagements to other industry professionals. Persons submitting a nomination must first submit the Intent to Submit form by March 15. Award Nomination forms and narratives must be sent in to the Society Business Office no later than April 15.


a) Nominee has been a member for a minimum of 3 yearsb) Nominee cannot be a Board of Trustees memberc) Can only be awarded once for lifetimed) Fellows are not allowed to be nominatede) Individuals may submit for any or all Legacy Awards, however, may only receive one in an award yearf) This award may not be awarded each yearg) Nominee cannot hold a position on the National Education Committee


Name of Nominee:

Classification : CPE, FCPE, E= Estimator

Position or Title:

Company :

Phone:

Email Address:


1. How many years has your nominee been promoting education through teaching, writing, and speakingengagements?

2. In a maximum of 500 words, provide a synopsis of why this individual should be considered for thisaward. Describe how this individual has met the following criteria.

a) List of lectures/presentations/seminars/instructor related to estimatingb) Put together a lecture group for an educational seminarc) Serve on a panel regarding educationd) Mentorshipe) Bringing technology to groupsf) Contribution to college/universitiesg) Other construction related instruction, promoting to other associationsh) Publications – Specialty or General Contracting, Construction Law, Construction Accountingi) College level textbooksj) Promotes ASPE’s Standards


4. Provide at least three recommendation letters from others in the construction industry and the educationprofession related to this nominee. These shall be less than 100 words. One recommendation letter shallbe submitted by a college or university instructor or department head. Persons submittingrecommendation letters may be contacted by the American Society of Professional Estimators NationalAwards Committee to discuss and verify information submitted.

5. Individuals may submit for any, or all, Legacy Awards, however may only receive one in an award year.






Recommendation Letter Two:






Recommendation Letter Three:






Name:

Position or Title:

Company :

Mailing Address:

Phone:

Email Address:




_____________________________________ ______________________ Signature Date


LEGACY AWARD MERLE W. HECKENLIVELY FOUNDER OF STANDARDS AWARD

NOMINATION FORM The “Merle W. Heckenlively Founder of Standards Award” for excellence in promoting the utilization of standards of ethics and practice thereof, within the construction industry. It is presented to an individual who has made significant contributions in developing and standardizing universal principals of ethics, integrity, values, and ideals, in creating standardization of methods of estimating into a “Standard Industry Practice.” Persons submitting a nomination must first submit the Intent to Submit form by March 15th. Award Nomination forms and narratives must be sent in to the Society Business Office no later than April 15th.


a) Nominee has been a member for a minimum of 3 yearsb) Nominee cannot be a Board of Trustees memberc) Can only be awarded once for lifetimed) Fellows are not allowed to be nominatede) Individuals may submit for any or all Legacy Awards, however, may only receive one in an award yearf) This award may not be awarded each yearg) Nominee cannot hold a position on the National Standards Committeeh) Participation in local chapter, regional, national….this isn’t required for all three, but we want to know what

they have participated in.i) Promotes acceptance of ASPE’s canons within the construction industry.


Name of Nominee:

Classification : CPE, FCPE, E= Estimator

Position or Title:

Company :

Phone:

Email Address:


1. How many years has your nominee been promoting Standards in principals of ethics, integrity, values,and ideals, along with developing standardization of methods of estimating?

2. In a maximum of 500 words, provide a synopsis of why this individual should be considered for thisaward. Describe how this individual has met the following criteria.

a) List of lectures/presentations/seminars/instructor related to Estimating Standardsb) Put together a lecture group for an ethics seminarc) Serve on a panel regarding ethicsd) Mentorshipe) Bringing technology to groupsf) Contribution to college/universitiesg) Other construction related instruction, promoting to other associationsh) Publications – Specialty or General Contracting, Construction Law, Construction Accountingi) College level textbooksj) Promotes ASPE’s Standardsk) Describe about the character of the applicant.

3. In a maximum of 150 words, please provide a bio of the nominee explaining the nominee’s education,experience, and a general statement of hobbies and other noteworthy items.

4. Provide at least three recommendation letters from others in the construction industry and thepromotion of ethics related to this nominee. These shall be less than 100 words. Persons submittingrecommendation letters may be contacted by the American Society of Professional Estimators NationalAwards Committee to discuss and verify information submitted.

5. Individuals may submit for any, or all, Legacy Awards, however may only receive one in an award year.


















Name:

Position or Title:

Company :

Mailing Address:

Phone:

Email Address:




_____________________________________ ______________________ Signature Date


Chapter Champion Award NOMINATION FORM

The Chapter Champion Award is the highest honor ASPE bestowed for an individual or company promoting membership, or the advancement of ASPE, as an organization. It is presented to an individual or company who has made significant contributions to the advancement of ASPE and/or to society membership by going above and beyond typical membership promotion and retention techniques to other industry professionals and students studying construction management and science.

Persons submitting a nomination must first submit the Intent to Submit form by March 15th, Award Nomination forms and narratives must be sent in to the Society Business Office no later than April 15th.


a) Nominee may be a member or non-member, individual or companyb) Nominee cannot hold a current position of Chapter Presidentc) Only one submission per chapter through Chapter Presidentd) Fellows are not allowed to be nominatede) This award may not be awarded each yearf) Can only be awarded once for lifetimeg) Nominee cannot be a Board of Trustees member


Name of Nominee:


Position or Title:

Company :

Phone:

Email Address:


1. How many years has your nominee been promoting the advancement of ASPE or retention ofmembership through interaction with industry professional and students?

2. In a maximum of 300 words, provide a synopsis of why this individual or company should beconsidered for this award. Describe how this individual or company may have integrated any of thefollowing criteria.

a) Promotes the advancement of ASPE and membershipb) List of newsletters/surveys promoting membershipc) List of any activities or events which they were the plannerd) How do their actions display work above and beyond normal chapter member actionse) Put together a lecture group for an educational seminarf) Serve on a panel regarding membershipg) Mentorshiph) Bringing technology to groupsi) Contribution to college/universitiesj) Other construction related instruction, promoting ASPE membership to other associationsk) Promotes ASPE’s standards


4. Provide a recommendation letter from someone in the construction industry or the education professionrelated to this nominee. Persons submitting recommendation letters may be contacted by the AmericanSociety of Professional Estimators National Awards Committee to discuss and verify informationsubmitted.








Name:

Position or Title:

Company :

Mailing Address:

Phone:

Email Address:

The Nominee shall not be made aware of the nomination; nominees that are made aware of nomination will be automatically removed from consideration.

Please feel free to provide, if available, the following to help aid the Society Business Office if your nominee is selected for this award.

1. Photos2. Videos3. Copies of flyers, articles, etc.….


_____________________________________ ______________________ Signature Date


Technology AWARD Nomination Form

The Technology Award is the honor bestowed on an individual or company promoting Technology innovation in the advancement of the estimating profession as recognized by our organization. It is presented to an individual or company who has made significant contributions to the technological advancement of the profession of estimating, the construction industry and/or society. These contributions benefit industry professionals and students as well as the industry and society as a whole.

Persons submitting a nomination must first submit the Intent to Submit form by March 15th. Award Nomination forms and narratives must be sent in to the Society Business Office no later than April 15th.


a) Nominee may be a member or non-member, individual or companyb) Only one submission per chapter through Chapter Presidentc) Fellows are not allowed to be nominatedd) This award may not be awarded each yeare) Can only be awarded once for lifetimef) Nominee cannot be a Board of Trustees member


Name of Nominee:


Position or Title:

Company :

Phone:

Email Address:


1. How long has your nominee been promoting the advancement of ASPE and the estimating professionthrough their use, development, training and services in Estimating Technology with industrycompanies, professionals and students?

2. In a maximum of 500 words, provide a synopsis of why this individual or company should beconsidered for this award. Describe how this individual or company may have integrated any of thefollowing criteria.

a) Contribution to college/universities? Instrumental to the development of departments and students.b) List of any activities or events which they were the technology instructor, trainer, tutor, etc.c) Bringing technology to groups, individuals, companies, institutions, students… estimators.d) Other construction related instruction, promoting ASPE membership to other associations?e) Promotes the advancement of estimating technology through ASPE and memberships.f) Company or individual helped advance the profession and coworkers / project teams?g) List of newsletters/surveys promoting technology benefits through membership.h) How do they contribute to local and/or national ASPE chapter activities?i) Put together a lecture group for an educational seminar?j) Serve on a panel regarding membership?k) Promotes ASPE’s Standards?l) Mentorship?

3. In a maximum of 150 words please provide a bio of the nominee a/o company explaining theexperience, mission, years in profession a/o industry, and a general statement and other noteworthyitems.

4. Provide at least two, preferably three recommendation letters from others in the construction industryand/or the education profession related to this nominee. Persons submitting recommendation letters maybe contacted by the American Society of Professional Estimators National Awards Committee todiscuss and verify information submitted.


















Name:

Position or Title:

Company :

Mailing Address:

Phone:

Email Address:




_____________________________________ ______________________ Signature Date


HONORARY MEMBER AWARD

NOTE: See the Society Bylaws for the specific definition of an Honorary Member.

A. FORM - Nominations shall be submitted to the Society Business Office (SBO) in the form of a letter detailing the nominee’s qualifications for consideration. Two (2) copies are required. A copy of the letter will be forwarded to the Awards Committee. This Award may be presented to more than one approved Honorary Member per year.

B. DUE DATE - Nominations for this Award shall be closed on April 15th. Letters of nomination MUST be received at the Society Business Office by the due date to be considered. A five hundred (500) word summary of the recipient’s Society, industry, and community activities shall be submitted with the application and given as part of the introduction.

C. JUDGING - Each member of the Awards Committee shall be given an opportunity to review the letter of nomination, and to approve or disapprove of the Award. Nominees receiving a 2/3 majority approval from the Committee Members, shall be submitted to the National Board of Trustees for approval.

D. CRITERIA - Based on a subjective evaluation of the nominee’s experience and worthiness to receive the Honorary Member Award.

E. AWARD - Shall be an Honorary Member Certificate.

F. PRESENTATION – To be presented at the Awards Banquet of the Annual Meeting & Estimators’ Summit.


CHAPTER ACHIEVEMENT AWARDS A. FORM – Nominations must be submitted on the latest forms provided on the

website. One (1) PDF (this is to be a single continuous file) is required for distribution to the reviewing committee members. The Submittal Form and all required documentation are to be included in the format as laid out in the guidelines. All award submittals shall be emailed to the Society Business Office (SBO), only, via ShareFile. NOTE: The Award Level being applied for MUST be filled in on the cover sheet. If the submitted level isn’t achieved for lack of points, the chapter will still be recognized at the appropriate level. (Outstanding could still be recognized if they earn 23 points) This category of award is not limited to one recipient per year. All chapters meeting the requirements for the associated level of award shall receive an award.

B. DUE DATE – Chapter entries for this Award must be received by May 1 at the

Society Business Office (SBO). Late submittals will not be considered.

C. JUDGING – Awards Committee will review and verify all documentation for completeness. Judges, at their own discretion, can award partial or fractional points.

D. CRITERIA – See the current awards scoring worksheet for activities to be completed

and the list below for Award Levels. E. AWARD – Chapters qualifying to the various Chapter Achievement Award levels will

receive an award for that level of achievement. F. PRESENTATION Awards shall be presented at the Annual Meeting & Estimators’

Summit.

CHAPTER ACHIEVEMENT AWARD LEVELS Chapter Recognition Award – Chapter must complete a minimum of 18 of the

listed activities with accompanying documentation.

Outstanding Chapter Award -- Chapter must complete a minimum of 24 of the listed activities with accompanying documentation.

Superior Chapter Award – chapter must complete a minimum of 30 of the listed activities with accompanying documentation.

Superior Chapter with Distinction Award – Chapter must complete a minimum of 37 of the listed activities with accompanying documentation. Completion Items 50 and 51 are mandatory activities for this award.

MEMBER SPONSORSHIP AWARDS

FORM - None required. These awards are derived from the Society Business Office(SBO) membership records. All members are automatically eligible.

TIME – Member sponsorship awards shall be measured from June 1 of the prior yearto May 31 of the Award year.

JUDGING - Statistics shall be compiled by the Society Business Office (SBO).

INDIVIDUALS SPONSORING MORE THAN 5 NEW MEMBERS

A. AWARD - The Award for sponsoring more than 5 new members during the eligible period shall be as determined by the Society Business Office (SBO).

B. PRESENTATION – Certificates shall be presented at the Annual Meeting & Estimators’ Summit.

INDIVIDUALS SPONSORING MORE THAN 15 NEW STUDENT MEMBERS

A. AWARD - The Award for sponsoring more than 15 new student members during the eligible period shall be determined by the Society Business Office (SBO).

B. PRESENTATION -. Certificates shall be presented at the Annual Meeting & Estimators’ Summit.

NATIONAL RECRUITER OF THE YEAR

A. AWARD - The Award for sponsoring the most new members (excludes student members) over 5 during the eligible period shall be determined by the Society Business Office (SBO).

B. PRESENTATION – A certificate for one complimentary registration for the following years’ Convention will be presented at the Annual Meeting & Estimators’ Summit.

SERVICE AWARDS

Member Longevity Pins will be sent to the Chapter Presidents for presentation to members following the beginning of each fiscal year as derived from Society Business Office (SBO) information.

PRESIDENT’S AWARDS

President’s awards shall be awarded by the National President at the Awards Banquet at the Annual Meeting & Estimators’ Summit.


Electronic Award Submittal

Intent to Submit form allows chapters and individuals who are submitting an ASPE award application to indicate their intent to do so. This form is to be completed and submitted to the Society Business Office by March 15th of the award year. Your “Request for File” emails will indicate each of the awards indicated on the intent form. Upload your continuous PDF file according the Upload Instructions.

Request for File

• Uploading Files to Sharefile.

You will receive an email for each award submittal that you indicated on your “intent to submit” form. The “Note” on each email will indicate the application that is being requested. The link to upload files will be presented in the email. You will be presented with 5 individual upload boxes. You can only select one file for each upload box. Since each award should be a single continuous PDF file, you should have 4 boxes unused. You do not need to be a ShareFile user in order to respond to a “request for file” email or to upload your document.

Uploading a Single File

To upload your award application: 1. Click the link in your email notification 2. Click the “Browse” button and select the award category pdf

file from your computer 3. Click the “Upload”button 4. You will see a screen that displays the progress of the upload 5. After the upload is complete, you will see a confirmation

screen. 6. If the confirmation screen does not appear, you will need to

begin at number 1 above and try again.

Following are Screen Shots which should demonstrate the process.

“Request for File” Email

Indicates the award application being requested by this email.

Link to ShareFile Upload site

Your browse button to select the file from your computer to be uploaded.

Once file is selected, click the “Upload Files” button

Selected File

Indicates that the file upload and will be received by the Society Business Office.

Society Business Office is notified via email of the uploaded file.

Society Business Office opens and saves the selected file. The Awards Committee is given access to all submittals.

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