05-values variables variantsrv1
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8/13/2019 05-Values Variables VariantsRv1
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Power User Training 3.1.c Values, Variables, and Variants Slide 1 of 34
Values, Variables, and Variants
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Power User Training 3.1.c Values, Variables, and Variants Slide 2 of 34
Learning Objectives
After completing this section you will be able to
Use values to restrict a query
Describe the different types of variables
Explain when to use authorization variables
Use different variable types to restrict a query
Describe a variant
Create and use a variant when running a workbook
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Power User Training 3.1.c Values, Variables, and Variants Slide 3 of 34
Values, Variables and Variants
Values restrict the data selected from the cube
Variables allow users to restrict the data selected
from the cube based on their requirements
Variants hold user input to workbook selection
screens
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Power User Training 3.1.c Values, Variables, and Variants Slide 4 of 34
Values
Can be assigned to characteristics contained in the query
Act to restrict characteristics within the query
Also referred to as ‘first level filtering’
Are hard coded in the query
Query refresh does not allow different value assignment
Example = FI: Controlling Area; MM: Value Type; FI/MM: FY Variant
Have both a descriptive and a technical name
Descriptive name is the text of a data element
Technical name is the key of a data element
Can be viewed/selected in two places
Within the cube content pane of the query designer
Within any other query designer pane – most common use in filter pane
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Power User Training 3.1.c Values, Variables, and Variants Slide 5 of 34
Values in Cube Content Pane
Expand a characteristic until values are
visible – view available selections
Technical names can be turned on using the icon
Displays key values from R/3
Technical Name
or ‘Key’ Value
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Power User Training 3.1.c Values, Variables, and Variants Slide 6 of 34
Values in Cube Content Pane (cont.)
Drag & drop the required value(s) into the query. Only data for company codes 100, 111, 121 & 151 are contained
in the report
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Power User Training 3.1.c Values, Variables, and Variants Slide 7 of 34
Values in Query Definition Panes
Values can also be selected from within the query
definition panes
Right click on the characteristic – a pop up box appears
with a selection to ‘Restrict’
Right click
Select ‘Restrict’
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Power User Training 3.1.c Values, Variables, and Variants Slide 8 of 34
Single Values
Select/deselect
values
Value
selected
# of values
Values in Query Definition Panes
A restriction window appears containing thepossible values for that characteristic
Use ‘Single Values’ to select one or more values
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Power User Training 3.1.c Values, Variables, and Variants Slide 9 of 34
Value Range
Select values
based on
criteria
Right click for
technical names
Values in Query Definition Panes
The restriction window provides functionality toselect a range of values
Use ‘Value Range’ to increase flexibility in value selection
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Power User Training 3.1.c Values, Variables, and Variants Slide 10 of 34
Values
Note that available values are the same from eithersource
Cube Content Pane Query Restriction Window
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Power User Training 3.1.c Values, Variables, and Variants Slide 11 of 34
Group Demo/Exercise
Demo
Exercise 2
Values
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Power User Training 3.1.c Values, Variables, and Variants Slide 12 of 34
Group Discussion
What is the impact on the query when acharacteristic is restricted with a VALUE?
What is the difference if the restricted characteristic
is contained in the filter vs. the free characteristics,rows, or columns?
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Power User Training 3.1.c Values, Variables, and Variants Slide 13 of 34
Variables
Can be assigned to characteristics contained in the
query
Allow more flexible query definition
Can be viewed/selected in two places
Within the cube content pane of the query designer
Within any other query designer pane
Appear on ‘Selection Screen’ when query is run
Allow specific values to restrict the query
Some variables have default values
User can change values when query is refreshed
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Power User Training 3.1.c Values, Variables, and Variants Slide 14 of 34
Variable Types
Several variable types are available
Select Option – can select single or multiple values
Single Value – can select only one value
Interval Value – can select a range of values
Interval Value
Single Value
Select Option
P U T i i 3 1 V l V i bl d V i t Slid 15 f 34
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Power User Training 3.1.c Values, Variables, and Variants Slide 15 of 34
Hierarchy NodeHierarchy
Authorization
Variable Types (cont.)
Several variable types available (cont.)
Authorization – determines query selection based on user
authorization
Hierarchy – can select a particular hierarchy
Hierarchy Node – can select a particular hierarchy node
P U T i i 3 1 V l V i bl d V i t Slid 16 f 34
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Power User Training 3.1.c Values, Variables, and Variants Slide 16 of 34
Authorization Variables
ALL queries at AMD require an authorizationvariable!!!
FI queries require company code authorization variable
MM queries require plant authorization variable
Authorization variables ensure users see only datathey are authorized to see
If left blank, user receives all data for which they are authorized
If filled in, user receives only data specific to the particular
value(s) entered
Only authorized values are retrieved
P U T i i 3 1 V l V i bl d V i t Slid 17 f 34
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Power User Training 3.1.c Values, Variables, and Variants Slide 17 of 34
Variable Defaults
Variables may be assigned defaults
SAP Exit
System figures out appropriate values and populates them
on the selection screen
Example: All periods of previous fiscal year (SAP Exit)
Assigned in the Business Warehouse
BW Team can assign variable default values
Example: Currency Type
Previous queries
BW remembers the value(s) last input by user
Po er User Training 3 1 c Val es Variables and Variants Slide 18 of 34
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Power User Training 3.1.c Values, Variables, and Variants Slide 18 of 34
Variables
Variables in Cube Content Pane
Drill down on a characteristic until variablesare visible – view available selections
Technical names can be turned on using the
icon
Power User Training 3 1 c Values Variables and Variants Slide 19 of 34
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Power User Training 3.1.c Values, Variables, and Variants Slide 19 of 34
Variables in Cube Content Pane (cont.)
Drag & drop the desired variable into the query
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Power User Training 3.1.c Values, Variables, and Variants Slide 20 of 34
Right click
Select
‘Restrict’
Variables in Query Definition Panes
Variables can also be selected from within the querydefinition panes
Right click on the characteristic – a pop up box appearswith a selection to ‘Restrict’
Power User Training 3 1 c Values Variables and Variants Slide 21 of 34
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Power User Training 3.1.c Values, Variables, and Variants Slide 21 of 34
Variablestab
Select/deselect
variableRight click for
technical names
Variables in Query Definition Panes (cont.)
The restriction window appears
Select variable tab to display possible variables forthat characteristic
Only one variable may be assigned to each characteristic
Power User Training 3 1 c Values Variables and Variants Slide 22 of 34
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Power User Training 3.1.c Values, Variables, and Variants Slide 22 of 34
Cube Content Pane Query Restriction Window
Variables
Note that available variables are the same from
either source
Power User Training 3 1 c Values Variables and Variants Slide 23 of 34
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Power User Training 3.1.c Values, Variables, and Variants Slide 23 of 34
Group Demo/Exercise
Demo
Exercise 3
Variables
Power User Training 3 1 c Values Variables and Variants Slide 24 of 34
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Power User Training 3.1.c Values, Variables, and Variants Slide 24 of 34
Group Discussion
What is the impact on the query when acharacteristic is restricted with a VARIABLE?
What is the difference if the restricted characteristic
is contained in the filter vs. the free characteristics,rows, or columns?
What variable type is required in EVERY
AMD query?
Power User Training 3 1 c Values Variables and Variants Slide 25 of 34
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Power User Training 3.1.c Values, Variables, and Variants Slide 25 of 34
Variants
Save selection criteria that is input on the selection
screen
Can be selected to fill in saved values as defaults
Can retain functionality of default variables
Are shared by all that have access to the query
Power User Training 3.1.c Values, Variables, and Variants Slide 26 of 34
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Power User Training 3.1.c Values, Variables, and Variants Slide 26 of 34
Creating a Variant
Input the desired values in the selection screen
Click the ‘Save Variant’ icon
Variant includes default and input values
Save Variant
Input desired value
Default Values
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Power User Training 3.1.c Values, Variables, and Variants Slide 27 of 34
Creating a Variant (cont.)
‘ABAP: Save as Variant’ screen appears - provide a
variant name and description
Since variants are shared, names should be descriptive
Variant Name
Description
Save when
complete
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Using a Variant
To use the variant, select the ‘get variant’ icon
Available variants are displayed
Select one and hit enter or click the green check
Get Variant
Select Variant
Green Check
Power User Training 3.1.c Values, Variables, and Variants Slide 29 of 34
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Using a Variant (cont.)
Selection screen reappears with saved variantvalue(s) filled in
User may choose to override variant values
However…if ‘SAP Exit variable’ values are saved,
SAP Exit functionality is no longer operational
SAP Exit Variable
Power User Training 3.1.c Values, Variables, and Variants Slide 30 of 34
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Using a Variant (cont.)
To maintain SAP Exit functionality
Use ‘Save field without values’ option when saving the variant
Save fieldwithout values
Place in boxSAP Exit Variable
field (previousfiscal year)
Power User Training 3.1.c Values, Variables, and Variants Slide 31 of 34
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Group Demo/Exercise
Demo
Exercise 4
Variants
Power User Training 3.1.c Values, Variables, and Variants Slide 32 of 34
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Group Discussion
When would you create a variant?
Why would you create a variant and use the ‘save
field without values’ option?
Power User Training 3.1.c Values, Variables, and Variants Slide 33 of 34
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Objectives Review
You should now be able to
Use values to restrict a query
Describe the different types of variables
Explain when to use authorization variables
Use different variable types to restrict a query
Describe a variant
Create and use a variant when running a workbook
Power User Training 3.1.c Values, Variables, and Variants Slide 34 of 34
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