1 a jane deal
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It’s not what you do, it’s the way that you do it…
Jane DealHead of Information & Knowledge SystemsRNIB6th March 2012
Content
• About RNIB• The anatomy of projects• What is project failure?• Causes of failure• How can we maximise success?• Conclusion• Questions
About RNIB
• Leading UK charity offering information, support & advice to >2m people with sight loss
• 3 strategic priorities, 11 goals, 8 programmes
• ~2,000 staff & ~4,000 volunteers• Associations• Many things to many people:
• Membership, campaigning, advocacy, education & social care, helpline, library, talking books, innovation, transcription, products & publications, consultancy…
The anatomy of projects
• Projects have multiple elements that need to be effectively managed
• Relevant to all projects, vital for IT change
• According to Gartner, 75% of all IT projects ‘fail’
What is project failure?
• Failure to deliver • on time
• within budget
• to quality
• Comparatively few achieve all three• Some will fail on at least one
criterion• Many will fail on all three• …and at a cost
Time
Quality
Cost
Causes of failure
• Multiple interlinked factors• Some of the most common areas:
• Senior Management ownership
• Stakeholder engagement
• User involvement
• Communication
• Project management skills & approach
• Timescales/expectations
•
Causes of failure
• Requirements definition/prioritisation
• Change control
• Testing
• Risk management
• Supplier Management
• Accountability for benefits realisation
How can we maximise success?
• The way that projects are established and managed is critical to improving the chances of success.
• 2 main themes: • people
• process
People
Successful change is heavily dependent on people who need:
• Engagement
• Involvement
• Ownership
• Communication
People - Emotional Response to Change
Response curve:
People – issues
• Lack of buy in – ‘What’s in it for me?’
• Lack of understanding and ownership of benefits and their delivery
• What do I actually need?• Local issues vs big picture• Conflicting priorities / limited
capacity• Politics
People – Roles & Responsibilities
• Who is sponsoring the project and accountable for its success?
• Who is needed to deliver the project and will they be made available when needed?
• Who is accountable for delivering the benefits?
• Who will track the benefits and how?
• Who will manage the project?…
People – Project Manager
• Specific skill set• Right person for the job:
• Dedicated to the project
• Knowledge of business is not enough
• Permanent vs contract. • Support for project managers:
• Experienced or new to the role?
• Match the project to their experience
• Provide PM and other training (risk, planning, etc.)
Process
• Proven approach• Common, consistent methodology
• Scalable
• Interchangeable
• Recruitment
• Lessons learned/best practice
Process
• Prioritisation• Agreed roadmap for the organisation
• Optimum deployment of finite resources
• Dependencies
• Impact on change recipients
• Expect the unexpected!
Process
• Requirements• Clear
• Clean
• Consistent
• Complete
• Credible
• Prioritised (MoSCoW)
• Can you test them?
• Scope creep!
Process
• Planning• What will we deliver?
• How will we implement it?- ‘Big bang’ vs phased
- Pilot?
• Who needs to be involved – are they available?
• By when do we need to deliver it? - Realistic & short
- Who will be affected and when
- Take time to plan: implement in haste, repent at leisure
Process
• Manage risk• What might drive the plan off course?
- Representative selection!
- Likelihood and impact
• Counter measures
• What will you do with the risk?- Eliminate/reduce
- Share/transfer
- Accept
• Suppliers!
Process
• Testing• Developer testing
• User acceptance testing
• Most effective if:- Requirements can be tested
- Tests are well-designed and planned
- Users are adequately trained
- Sufficient time allowed for testing
Process
• Realise the benefits!• What are they?
• Can you measure them?
• How will you measure them?
• Who will measure them?
• Ownership and accountability!
This is what the project is for… isn’t it?
Conclusion
• Know what you want• Be realistic• Prioritise• Plan & test• Commit (the right) resources• Manage the risks• Track the benefits• RAG
Above all…
• Engage• Involve • Communicate
Questions?
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