1 appsconsultant.com oracle payables processes enter suppliers in gps enter invoice / match to...
Post on 30-Dec-2015
217 Views
Preview:
TRANSCRIPT
1Appsconsultant.com
Oracle Payables Processes Enter suppliers in GPS
Enter invoice / Match to Advances/Accruals
Create accountingentries
Transfer informationto general ledger
Pay invoice
100,000
A/P
60,000
10,000
30,00030,000
Validate Invoices Transfer suppliers in Oracle
2Appsconsultant.com
Supplier Inquiry (N) > Suppliers > Inquiry
3Appsconsultant.com
Supplier Inquiry
4Appsconsultant.com
Oracle Payables Supplier Reports
Report Name Description
Suppliers Report Review supplier, supplier site, and supplier site contacts information
New Supplier/New Review new supplier sites Supplier Site Listing
Supplier Payment Review the payment history, History including void payments, for a
supplier or a group of suppliers
Supplier Paid Review the payment history, Invoice History including discount and partial
payment information, for a supplier or group of suppliers
5Appsconsultant.com
Chart of Accounts
The general ledger chart of accounts is the structure of the Account number, and is also referred to as the the “Accounting Flexfield”. The Oracle chart of accounts functionality allows a company to define its own unique chart of accounts.
The Oracle account number is made up of segments up to 30 segments with a maximum of 25 characters per segment. An account number is all defined segments joined together.
6Appsconsultant.com
704.10.7020.250.126.66330.00000.704.00000
Bus. UnitLine of Bus
Segments
Company
Chart of Accounts
A sample COA number looks like this:
Dept
Natural Acct.
Sub Acct
I/C Segment
FutureGroup
7Appsconsultant.com
External Oracle
8103 CBE 704.10.7020.000.100.62010.00000.704.00000
Fo
rward
ing
Office S
up
plies
Defau
lt
Ad
min
istration
Defau
lt
Chart of Accounts External to Oracle mapping:
Co
mp
any X
.
Co
mp
any X
.
Fu
ture
Sin
gap
ore
Office Supplies
8Appsconsultant.com
Chart of Accounts External to Oracle mapping:
External Oracle
1351 RCI 704.00.7020.000.000.15220.00000.704.00000
Co
mp
any X
Defau
lt
Sin
gap
ore
Fixed
Asset C
learing
Defau
lt
Defau
lt
Defau
lt
Co
mp
any X
.
Fu
ture
Computer Equipment
9Appsconsultant.com
Invoicing Basics
Oracle Payables provides the functionality to enter the following types of invoices via one screen:
Field Payable Invoices Office Payables Invoices (Overhead) Prepayments Expense Reports Invoices containing Fixed Asset Line Items Credit Memos Recurring invoices
10Appsconsultant.com
For approval and payment, the following information must be entered for an invoice:
Header information Invoice typeSupplier nameSupplier SiteInvoice NumberInvoice DateInvoice Amount
Detail InformationPayment Terms Distribution AmountCurrencyGL Date GL accounts information
Invoicing Basics
11Appsconsultant.com
Invoice Validation
(N) Invoices > Entry > Invoice Batches
Validating Individual Invoices
12Appsconsultant.com
Invoice Validation
Validating Individual Invoices (cont.)
13Appsconsultant.com
Invoice Validation
Validating Individual Invoices (cont.)
14Appsconsultant.com
Invoice Validation
(N) Invoices > Entry > Invoice Batches
Validating an Invoice Batch
15Appsconsultant.com
Invoice Validation
(N) Other > Requests > Run
Running the Invoice Validation Program
16Appsconsultant.com
Invoice ValidationValidating Invoices (cont.)
17Appsconsultant.com
Invoice Validation
Validating Invoices (cont.)
18Appsconsultant.com
Entering Invoices for Assets
Oracle provides special functionality for entering Invoices with Asset line items.
Distribution Account - must be Asset Clearing AccountAND
Track as Asset Flag – must check box
19Appsconsultant.com
Entering Invoices for Assets
If Track as Asset Field is not displayed, return to the AP invoice entry form and select Folder -> Tools -> Show Fields.
20Appsconsultant.com
Entering Credit Memos
21Appsconsultant.com
Entering Credit Memos
22Appsconsultant.com
Entering Credit Memos
23Appsconsultant.com
Users can prevent payment and/or accounting for an invoice by manually applying one or more holds.
Oracle provides some generic invoice holds, however, custom holds can be defined as needed.
Holds can be placed on:– an individual invoice– a particular supplier– a particular supplier site
There are four main types of holds that are used to prevent the payment of
an invoice:
– Invoice– Distribution – Scheduled Payment– Vendors Sites
– Hold all payments– Hold future invoices– Hold unmatched invoices
Invoice Holds
Invoice Holds
24Appsconsultant.com
Invoice Holds
Vendors can be placed on hold in GPS. Once these holds are in placed in GPS they can be viewed by querying the supplier records and checking the “Hold All Payments” status.
Placing a Vendor on hold does not affect the existing invoices which have been created in AP for that Vendor. Existing invoices can be placed on hold manually.
During validation, Oracle Payables will automatically place a hold on an invoice if the distribution total does not equal the invoice total.
Invoice Holds (cont.)
25Appsconsultant.com
Invoice Holds
(N) Invoices > Entry > Invoices Batches > Invoices button
Applying Holds to an Invoice
26Appsconsultant.com
Invoice HoldsApplying Holds to a Scheduled Payment
(N) Invoices > Entry > Invoices Batches > Invoices button
27Appsconsultant.com
Invoice Holds
(N) Suppliers >> Inquiry
Checking for Supplier Holds
28Appsconsultant.com
Invoice Holds
Checking for Supplier Holds (cont.)
29Appsconsultant.com
Invoice Holds
Releasing Invoice Holds on Individual Invoices (N) Invoices > Entry > Invoices Batches > Invoices button
30Appsconsultant.com
Invoice Holds
Releasing Invoice Holds on Individual Invoices (cont.)
31Appsconsultant.com
Invoice Holds
Releasing Multiple Holds (N) Invoices > Entry > Invoices Batches > Invoices button
32Appsconsultant.com
Invoice Holds
Distribution Holds
33Appsconsultant.com
Invoice Holds
Distribution Holds (cont.)
34Appsconsultant.com
Invoice Holds
Distribution Holds (cont.)
35Appsconsultant.com
Overview of Accounting Cycle
Create Create accounting accounting
entriesentries
Transfer Transfer information to the information to the
General LedgerGeneral Ledger
Create Create transactionstransactionsin Payablesin Payables
100100
A/PA/P
100100
top related