1 budgeting training trinity united methodist church june 20, 2013
Post on 30-Dec-2015
217 Views
Preview:
TRANSCRIPT
2
Introduction from Finance Ministry Team
The objective of the budgeting process is to be sure we are being good stewards of Trinity’s (and God’s) money that are so graciously given to support Trinity and its ministries.
Each year Trinity goes through a budgeting process to determine what each ministry needs and wants to meet their objectives aligned with the Strategic Plan.
As fellow laborers in ministry, we recognize that prayer, God’s leading and
the gifts & graces of ministry team leaders will drive ministry decisions
We are spending the church’s – and God’s - money. Where will it provide the most support for the objectives and alignment with the Strategic Plan?
Let each of you look out not only for his own interests, but also for the interests of others. Phillipians 2:4
3
Why is Trinity using Zero Based Budgeting?
Expenses were trending upward every year and outpacing revenues Mid-year freezes on spending were needed across the board – not
based on what was most critical to the TUMC Strategic Plan and objectives
The change was made in 2009 prior to the submission of 2010 budget requests
4
Expenses Had Trended Up Since 2002
Implemented newBudgeting process's
for 2010
NOTE: 2007 – 2009 – Spending freezes / cuts were implemented during the year
Budgets have remained “flat” since 2010
Approved Budgets from 2010 -2013 2010 - $1,025,407 2011 - $1,022,262 2012- $1,025,519 2013 - $1,024,375
6
7
The Basis of the Budgeting Process:
Analyze every program / activity – how is it contributing to the objectives and/or Strategic Plan?
Has a certain program / activity achieved its objective and it’s now time to move on to another objective?
Examine the wisdom of spending any money on the program / activity
Ask: What is needed to achieve the objectives of your ministry team and the Church’s Strategic Plan?
The Basis of the Budgeting ProcessAsk: Just because it worked in the past,
will it will work in the changing community?
Are different / new programs / activities needed? Determine what programs / activities are needed Develop your ministry team’s plan for the year
9
How does the budgeting process work at Trinity? No assumptions Determine what needs to be done in 2014 to meet the objectives and
the future vision Prioritize these activities Estimate the cost of each of the activities Submit your budget request
10
What Needs to be Turned In?
Budget Request form containing the following information: List of planned activities Prioritization of each activity
Classify each as “A”, “B” or “C”
Estimated cost for each activity Other resources needed for each activity (such as volunteers
needed)
11
Budget Request Form
Input form is available on the TUM website
www.catchthespirit.orgUnder the Quick Links Tab> Trinity Church Forms & Procedures > General Trinity Forms and Policies
13
Key Dates for Budget Owners
Budget Training Workshop is conducted in June Ministry and staff teams meet as a team to go through budget process
during July & August Budgets are due on or before August 31, 2013
14
How do I turn in my Budget Request?
Email completed forms to Finance Ministry Team Co-Chairs Doug Powell AND Curt Peirson-
Powell04@comcast.net cpeirson@comcast.net
Leave completed forms in Finance Ministry Inbox in Church Office
15
What happens after I turn in my budget request?
Each budget request is reviewed by a Finance Ministry Team member
Budget submitter will be contacted with any questions
16
Budget Approval Process All budget requests are complied and
presented as a "Wish List" to the Admin Board in October
Stewardship Campaign begins in November & December
Analysis of the "Wish List" budget & Stewardship Campaign results in January
Final budget developed & presented to Ad Board in January
Final budget letters sent to Ministry Teams in February
What happens if my Budget needs change? If circumstances change and additional budget funds are required, a
budget owner can request a “modification” to their budget. Budget “modifications” must contain adequate substantiation for the
budget increase request Budget “modifications” are reviewed and approved by the Finance
Ministry Team. Budget owners will be notified of the decision made by the Finance
Ministry Team
17
Ongoing Responsibilities Each budget owner is responsible for monitoring there actual
expenditures versus their budget amounts. Budget owners must approve all expenses and designate budget item
to be charged on invoice. Budget modifications can be requested.
Budget owners must not exceed any budget amount without prior approval from the FMT
18
top related