1 charldutoit workforce and capex planning

Oracle Hyperion Workforce and

CAPEX PlanningCAPEX Planning

Charl du Toit

Intellient

Agenda

• Hyperion Planning Intro

• Workforce Planning Overview

• CAPEX Planning Overview• CAPEX Planning Overview

• Questions

How does one build the Budget?

1. Finance creates

the forms

4. Management

reviews the

budget and ..

“Repeat this cycle until either the

management team is happy with the

budget or budget managers lose their will

2. Managers input their

data by accounting

period

3. Finance

aggregates the

budget

budget or budget managers lose their will

to live”

Gartner

<Insert Picture Here>

What are the challenges?

Planners like you, say…

“ High processing time due to lack of strategic guidance and missing link between

financial and operational plans”financial and operational plans”

“ Low plan accuracy (variance accuracy) due to inaccurate data”

“ Limited level of detail for the budget”

“ High number of Excel sheets that need maintenance”

“ Need to expand to: rolling forecasts, operational planning, investment planning,

bulk updates, pre-built depreciation calculations, version control”

Current Best Practices – The Spreadsheet

• Most common solution for budgeting, reporting & analysisbudgeting, reporting & analysis

• Error-prone

• Non-collaborative

• Maintenance intensive

• Fragile, easy to break

• Little centralized control

• Poor data integrity—audit trails

• Unmanageable consolidation

• Lack of security

Strategic Planning

Operational Planning

Revenue / P&L Planning

Rolling Forecasting

Budgeting

Capital Planning

Project Planning

Integrated Business Planning

ONEONEPlanning PlatformPlanning Platform

Enterprise PlanningOrganization-wide Planning

Capacity Planning

Closed-loop

Budgeting

Planning PlatformPlanning Platform

Oracle’s Hyperion Planning

• Accuracy - One Planning platform for all the modules, improving

processing time and accuracy, as well as reducing the maintenance

overhead

• Performance - Essbase, award winning OLAP engine, boosting the

scalability and performance of any planning application

• Simplicity - One reporting workspace enabling real time, side-by-side

planning, forecasting and analysis

Integrated Business Planning Solution

Income Statement

Balance Sheet

Cashflow

CORE FINANCIAL PLANS

Workforce Planning

CapEx Planning

SPECIALIZED MODULES

Public SecPlanning

Future Modules

Projects Planning

RevenuePlanning

Cashflow Planning

EPM Workspace / SmartView

Sh

are

d S

erv

ices

EP

MA

Essbase Business Analytics Server

Hyperion Planning Application

Data Warehouses Transactional Systems Performance Management Applications

Sh

are

d S

erv

ices

Hyperion Planning

• Strategic Planning

• Modeling & Simulation

• What-if Analysis

• Excel Integration

• Enterprise Collaboration

FEATURES

• Enterprise Collaboration

• Native Reporting & Analysis

Planning & Budgeting Applications

• Speed

• Accuracy

• Align finance and operations

• Accountability

• Visibility to past, current and future

business performance

BENEFITS

Fundamental Capabilities

Capability Detail

Planning and Analysis

Fully embedded into BI and Microsoft Officefor real-time reporting and analysis

ModelingThe ability to model at the operational level,

ModelingThe ability to model at the operational level, assessing impact to the overall strategic plan

What-ifSee the business impact of changing business drivers to make intelligent decisions

CollaborationTechnology that allows the entire user community to communicate and plan in real time as well as offline

Top-down / Bottom-upBi-directional planning capabilities to promote accuracy and accountability

WORKFORCE PLANNING

Better manage one of your largest variable expenses

Disconnected plans cause redundancy and repetition

Centralized system makes Planning process efficient

Integrated with Planning platform

Workforce Planning Data Flow

Workforce Planning pre-built functionality

• Plan salary and other compensation

• Add and delete new hires

• Plan turnover rates

• Change the status of existing employees• Change the status of existing employees

• Transfer employees between departments

• Set payroll taxes for different countries and years

• Plan compensation and overtime for hourly employees

New Hires

New Hires - Pre-defined business rules

Manage existing employees

Manage Existing Employees

Merit and Promotion planning

Compensation Adjustments

Pre-defined structures

• Data Forms

• Accounts

• Member Formulas• Member Formulas

• Smart Lists

• Smart List Entries

• Menus

• Business Rules

Predefined data form examples

• Manage Existing Employees

• Existing Employees Related Expenses

• New Hires• New Hires

• New Hires Expenses

• Headcount and FTE

• Department Level Expenses

Predefined Calculations

• Annual Salary

• Annual Overtime

• Bonus

• Merit• Merit

• Regular Headcount

• Regular FTE

• Maternity Headcount

• Change Employee Status

• Plan Departure

• Transfer

Workforce Planning ROI

CAPEX PLANNING MODULE

Capital Expense Planning Process

CAPEX Planning – What is it / is it not?

• What it is ?– Planning for new asset purchase

– Depreciation/Amortization calculations

– Planning for action on existing assets

– Planning for driver based/user defined asset related expenses– Planning for driver based/user defined asset related expenses

– Capital purchases process management (future release)

– Reporting on Asset

• What it is not ?– Capital Asset Inventory and Tracking system

– Fixed Asset System

Concept to Practice - CAPEX

Out of the box functionality

CAPEX Planning data flow

CAPEX Global Assumptions

New Asset Requests

Predefined Business Rules

Analyze impact per item

Manage unspecified as well as specified

Manage existing specified assets

Depreciation what-ifs

QUESTIONS?

Thank YouThank You