1 effective powerpoint presentations gary w. brester msu department of agricultural economics and...

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Effective PowerPoint Presentations

Gary W. BresterMSU Department of Agricultural Economics and Economics

Spring Semester 2015

Presentation To:

Agribusiness Management Strategies

AGBE 445

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OUTLINE1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions

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OUTLINE

1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions

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FONT TYPES1. Munter Says To Use Serif Fonts For Business Text, But Sans Serif Fonts For Presentations

a. Times Fonts Have “Feet”

b. This Is CG Times Font

c. This Is Times New Roman Font

2. Sans-Serif Fonts

a. Sans-Serif Fonts Have No “Feet”

b. This Is Arial Font

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FONT SIZES

1. Munter Says To Use Fonts With Sizes At Least 24 - 36a. This Is Size 12

b. This Is Size 18

c. This Is Size 24

d. This Is Size 32

e. This Is Size 32 (No Bold)

f. This Is Size 36

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OUTLINE1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions

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COLOR - BACKGROUND

1. Use A Dark Background In A Dark Room

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COLOR - BACKGROUND

2. Use A Light Background In A Light Room

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COLOR CONTRASTS

1. Must Always Use Contrasting Colors

2. Hundreds To Choose From

3. Only A Few Work

a. This Is An Example Of Dark Blue And Dark Red On White

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COLOR CONTRASTS

1. Must Always Use Contrasting Colors

2. Hundreds To Choose From

3. Only A Few Work

a. This Is An Example Of Dark Blue And Dark Red On White

b. This Is An Example Of Yellow And White On Dark Blue

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COLOR CONTRASTS

4. Lighter Reds Are Difficult To See

5. Many People Are Color Blind To Some Degree In Red and Greens

a. Some Greens Are Worse Than Others

6. Many Colors Project Differently ThanThey Appear On Your Computer

7. Colors Will Appear As Black OnNon-Color Handouts

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OUTLINE

1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions

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DESIGNING PRESENTATIONS

1. Can Use A Table Of Contents To

Provide An Outline

a. This Is What I Am Using In

This Presentation

2. Message Titles Provide Flow

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U.S. Chickpea ProductionIs Increasing

0

10,000

20,000

30,000

40,000

50,000

60,000

70,00019

91

1992

1993

1994

1995

1996

1997

1998

1999

2000

Production

Me

tric

To

ns

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DESIGNING PRESENTATIONS

1. Can Use A Table Of Contents To

Provide An Outline

a. This Is What I Have Used In

This Presentation

2. Message Titles Provide Flow

3. Topic Titles Provide Structure

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U.S. ChickpeaProduction, 1991-2000

0

10,000

20,000

30,000

40,000

50,000

60,000

70,00019

91

1992

1993

1994

1995

1996

1997

1998

1999

2000

Production

Me

tric

To

ns

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OUTLINE1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions

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SLIDE TRANSITIONS1. Consistency

a. Headings And Subheadings

b. Agenda And Backup

c. Numbering Systems

» Consistency Makes

Sense, But Is Difficult To

Do

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SLIDE TRANSITIONS

2. Agenda Slides (Note The Consistency)

a. Box Transitions

b. Dim Transitions

c. Trackers

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BOX TRANSITIONS1. Fonts

2. Color

3. Designing Presentations

5. Graphic Slides

6. Text Slides

7. Typography

8. Editing Issues

9. Questions

4. Transitions

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THIS IS A DIM TRANSITION1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions

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TRACKERS

1. Consistency

a. Headings And Subheadings

b. Agenda And Backup

c. Numbering Systems

» Consistency Makes Sense, But Is Difficult To Do

Slide Transitions

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1. Consistency

a. Headings And Subheadings

b. Agenda And Backup

c. Numbering Systems

» Consistency Makes Sense, But Is Difficult To Do

Slide Transitions

Box Dim Numbering Tracker

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OUTLINE1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions

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GRAPHIC SLIDES

1. Use Graphics To Show Visual

Concepts

a. Increasing/Decreasing

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Saskatchewan Chickpea Production Has Increased Since 1997

0

100,000

200,000

300,000

400,000

500,000

19

97

19

98

19

99

20

00

20

01

To

ns

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GRAPHIC SLIDES

1. Use Graphics To Show Visual

Concepts

a. Increasing/Decreasing

2. Show Emphasis On Area Graphs

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World Chickpea Imports, 2000

Spain18%

Bangladesh14%

United States

4%

Canada20%

India10%

Others34%

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World Chickpea Imports, 2000

Spain18%

Bangladesh14%

United States

4%

Canada20%

India10%

Others34%

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GRAPHIC SLIDES

1. Use Graphics To Show Visual

Concepts

a. Increasing/Decreasing

2. Show Emphasis On Area Graphs

3. Do Not Use Legends

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World Chickpea Imports, 2000

Spain

Bangladesh

India

United States

Others

Canada

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OUTLINE1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions

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TEXT SLIDES1. Use Parallelism

a. The Following Is Not Parallel

“Increasing Market Share”

“Prices Are Declining”

b. The Following Is Parallel

“Increasing Market Share”

“Declining Prices”

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TEXT SLIDES

2. Use Indentation

a. Do Not Allow Sentences To

Wrap Around

b. Do Not Allow Sentences To

Wrap Around

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WRAP AROUND EXAMPLE

1. Biobased Contenta. products must be manufactured with raw materials or wastes from domestic agricultural production – farming, ranching, forestry, aquaculture

2. Performance and Manufacturer Specifications

3. Environmental Performance/Life Cyclea. products must be submitted for evaluation to the National Institute of Standards and Technology “Building for Environmental and Economic Sustainability (BEES)” program

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TEXT SLIDES

3. Use Diagrams To Show Relationships

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Choices When RMA

Offerings Are Available

Self-Insure Single-PerilInsurance

RMA MultiplePeril Offerings

NON-QUANTITATIVE DIAGRAM EXAMPLE

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TEXT EXAMPLE

1. Choices When RMA Offerings

Are Available

a. Self Insure

b. Single Peril Insurance

c. RMA Multiple Peril Offerings

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OUTLINE1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions

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TYPOGRAPHY1. Use Standard Capitalization

a. This Is Non-Standard Capitalization

b. This is standard capitalization

c. THIS IS PROBABLY TOO MUCH

2. Avoid underlines

3. Avoid shadowAvoid shadow

4. Limit italics

5. Don’t do all three!Don’t do all three!

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OUTLINE1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions

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AVOID WORD OVERLOADS

• Producers must file their Applications for Coverage• Producers must pay the applicable service fees to their

local FSA office– $100 per crop per county– $300 per producer per administrative county– $900 per producer in all counties

• Assistance is offered at the basic unit level following RMA definitions

• Applications must be filed by the application closing date as established by the state FSA Committee. Generally these correspond to crop insurance closing dates. For instance, the closing date for many spring-planted crops will likely be March 15.

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AVOID CHART JUNK

1. Avoid unnecessary lines

2. Avoid extra shading

3. Avoid legends

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AVOID CHART JUNK

2 3

B e a r in g m e ta l s in c o n s e c u t i v e C a n o la M .O . d r a in s

05 0

1 0 01 5 02 0 02 5 03 0 03 5 04 0 0

% o f c a n o la M . O .

0 1 2 3 4 5 6

D ra in N u m b e r

Z in cT inC o p p e rL e a d

C o n c lu s io n : B e a r in g w e a r i s n o m i n a l w i t h c a n o l a - b a s e d m o t o r o i l o n c e s lu d g e i s r e m o v e d a n d t h e o i l r e m a in s n o n t o x ic

E P A S t a n d a r d s f o r s o l id w a s t e d i s p o s a l

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AVOID CHART OVERLOAD

Title IX EnergySection 9002. Federal Procurement of Biobased Products

The intent of this section is to stimulate the production of new biobased products and to energize emerging markets for those products

Guidelines USDA will designate items; Provide information about availability, price,

performance, environmental and public health benefits, life cycle costs, recommended biobased content

Label USDA will develop criteria for a “USDA Certified Biobased

Product” label

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AVOID “FRUIT SALAD” EFFECT

1. Biobased Contenta. products must be manufactured with raw materials or wastes from domestic agricultural production – farming, ranching, forestry, aquaculture

2. Performance and Manufacturer Specifications

3. Environmental Performance/Life Cyclea. products must be submitted for evaluation to the National Institute of Standards and Technology “Building for Environmental and Economic Sustainability (BEES)” program

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MAINTAIN CONSISTENCY

1. Biobased Contenta. products must be manufactured with raw materials or wastes from domestic agricultural production – farming, ranching, forestry, aquaculture

2. Performance and Manufacturer Specifications

3. Environmental Performance/Life Cyclea. products must be submitted for evaluation to the National Institute of Standards and Technology “Building for Environmental and Economic Sustainability (BEES)” program

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AVOID EXCESSSIVE EFFECTS

1. Avoid sounds

2. Avoid excessive transitions

3. Be certain that no spelling

errors occur

4. Avoid a single word occurring on a

single line

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QUESTIONS?