1 of nfpcsp formulation phase ii: drawing lessons from phase i sm vl nfpcsp, 05 nov. 07 nfpcsp...

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

NFPCSPFormulation of Phase II:

Drawing lessons from Phase I

Dhaka, Monday 5 November 2007

Prof. Sattar Mandal

Vianney Labé

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Steps of the formulation of Phase-II• Take stock of Phase-I• Identify issues and challenges• Set objectives, outcomes, outputs and

activities• Flesh-out the project document• Deliver the project document

Withyou

Stepby

step

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Objectives of this workshop

• Contribute to Formulation of Phase-II• Together comment, discuss, validate,

and complement the MTR by identifying key Strengths, Weaknesses, Opportunities & Threats of Phase-I

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Rules of the workshop• We are all responsible for the success

of the workshop• Respect for others

– I am OK, You are OK, S/he is OK– No mobile, No side conversations– Time respect

• Openness and franknessTea

breaksonly

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Method• Use of LogFrame

– Quick reminder– Objective tree of NFPCSP P-I

• “adapted” SWOT by MTR criteria– Presentation of “adapted” SWOT– Application of “adapted” SWOT

Banglawelcome

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Time line• 09:30 Introduction• 09:45 Presentation of MTR• 10:30 Tea break• 10:45 Introduction of Work group• 11:00 Work group• 11:30 Tea break• 11:45 Presentations• 12:45 Wrap-up

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

LogFrame: reminder

Overall Obj.

Purpose

Results

Activities

OO Indicators

P. Indicators

R. Indicators

Means

OVIIntervention logic

OO SoV

P. SoV

R. SoV

Costs

SoV

Projec

tEn

vironm

ent

Assumptions

Assumptions

Assumptions

Assumptions

(Assumptions)

Pre-conditions

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

LogFrame: reminder

Project Goal

The big picture is here

The heart of the project:What has to be achieved,

Sustainable benefit(s) for the target group(s)

Objective

What needs to be “produced” to achieve the Objectives

Outputs

What needs to be done to produce the Outputs

Activities

Intervention logic

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

LogFrame: objective tree

Project Goal

Objective

Outputs

Activities Activities Activities Activities

Outputs

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

LogFrame: objective treeProject Goal

Objective

Outputs

Activities Activities Activities Activities

Outputs

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

NFPCSP: objective tree (OB1)To enhance Bangladesh’s capacity to implement a comprehensive, equitable, gender-sensitive and pro‑poor National Food Policy and

Action Plan

To increase the capacity of the FPMU and members of the FPWG and TRT to perform their functions associated with the implementation of

the National Food Policy

Fully staffed and adequately equipped

FPMU

Activities Activities Activities Activities

FPMU staff and TRT members trained in policy analysis and

monitoring

To improve research in Civil Society and dialogues within Civil Society and between Civil Society on the implementation of the National Food Policy

Well-functioning inter-ministerial teams

(FPMU/FPWG/TRTs).

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

NFPCSP: objective tree (OB2)To enhance Bangladesh’s capacity to implement a comprehensive, equitable, gender-sensitive and pro‑poor National Food Policy and

Action Plan

To increase the capacity of the FPMU and members of the FPWG and TRT to perform their functions associated with the implementation of

the National Food Policy

Capacity to conduct quality food security

related research within Civil Society (CS)

strengthened

Activities Activities Activities Activities

Dialogue within Civil Society and between Civil Society and GoB

on Food Security enhanced

To improve research in Civil Society and dialogues within Civil Society and between Civil Society on the implementation of the National Food Policy

Programme Research taken over by Civil

Society institution(s) in Phase II

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

“adapted” S W O TStrengths:

Achieved results or Good features

Weaknesses:Failures or not so good features

Opportunities:Good / new (expected or

unexpected) features which can/could be used

Threats:new (expected or

unexpected) features which are/could be detrimental

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

N F P C S P:

What the Mid-Term Review considers as

Strengths, Weaknesses, Opportunities & Threats

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

NFPCSP MTR

• Mid Term Review• June/July 2007• Independent• Follows classic criteria of EC reviews• Relevance, efficiency, effectiveness,

sustainability• Report available

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Pre-conditions (progress up to date)• Approval of NFP• FPMU posts filled• FPMC // NFP

• Preparing & approving PoA

• PoA = on-the-job training • x

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

OB1: Refurbishment FPMU premises (progress up to date)• Almost achieved• GoB involvement• Good environment

• Delays• Electricity supply

• Annex wing

• Attractive for others• Visibility / Reputation of FPMU

• Electricity supply

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

OB1: On-site training (progress up to date)• High standard• Bespoke training courses• One-to-one training & mentoring• Foundation courses• Training materials

• Heterogeneous trainees• Various needs

• Vacant positions• Insufficient on-the-job

training• Schedules

• Visibility / Reputation of FPMU • Disruption of normal work for other Min reducing

attractiveness

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

OB1: Secretariat & analytical work (progress up to date)• Plan of Actions• Work plans of TRT• Web-site

• x • x

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

OB1: Training abroad (progress up to date)• 1 PhD• 3 MS• Short-term courses

• x • FPMU human resources drained

• Support after end date of Phase I

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

OB2a: RGP, research (progress up to date) • RGP formed• 1st Call for research launched• Research need digest done

• Project deadline:supervision of the RGP

activities?• 2sd call jeopardized

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

OB2b: Dialogue with CS, GoB (progress up to date)• Inception workshop• Consultative workshops on

research

• No real dialogue launched

• High risk of not achieving OB2b

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

OB2c: Prog. Research taken over (progress up to date)• Evaluation of CS research

institutions done

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Un-planned outputs (progress up to date)• Policy advices

• Create a demand side• Increase visibility / reputation of

FPMU

• Exhaust resources if demand too high

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Management (efficiency)• PSC smooth• Planning compliant• Day-to-day mgt effective

• Different reporting requirements

• ABC not available• Expensive non-regional staff

• Lack of sound monitoring

• x • Diversion of resources on reporting

• Difficult cost-effectiveness analysis

• Access theme split into 2:• Difficult advocacy for

NFPCSP

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Management (efficiency 2)• Delay in placement of FPMU

staff• Changes in TRT staff

• x • Delay in outcomes• Reduction of impact of capacity strengthening for

TRT staff, if any

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Relevance (= respond to a high priority needs)• Objectives relevant • Lack of champion

• Lack of clear definition of capacity strengthening

• x • Authoritative driving force• Lack of ownership

• Intra-governmental mgt

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Expected end-of-projectEffectiveness (contribute to project objectives): delivery

• Food policy draws on analysis

• NFPCSP deliver on policy advices an entry point for CS-GoB dialogue

• Implementation of FSP & PoA jeopardized

• Little CS-GoB dialogue

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Expected end-of-project Effectiveness (contribute to project objectives): capacity strengthening

• Impact on certain TRT • High turn-over in participants• Load on TRT staff

• Lack of real commitment from senior cadres of other

Ministries

• TRT vulnerable because of horizontal concept vs vertical

organisation

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Teabreak

15’

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

N F P C S P:

What YOU consider asStrengths, Weaknesses, Opportunities & Threats

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

NFPCSP SWOT

• Grouping by “role/function”:– Group A: Research Officers– Group B: Directors + Additional Directors– Group C: TRT partners ministries– Group D: TAT (+ Donors)

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

NFPCSP SWOT

• 30 minutes• Presentation + discussion: 15 minutes

per group• Focus on the Phase-I & Facts• Comment on MTR• Complement MTR• (Response papers to Consultation team)

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Issue: Group:

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

“adapted” S W O TStrengths:

Achieved results or Good features

Weaknesses:Failures or not so good features

Opportunities:Good / new (expected or

unexpected) features which can/could be used

Threats:new (expected or

unexpected) features which are/could be detrimental

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

NFPCSP: objective tree (OB1)To enhance Bangladesh’s capacity to implement a comprehensive, equitable, gender-sensitive and pro‑poor National Food Policy and

Action Plan

To increase the capacity of the FPMU and members of the FPWG and TRT to perform their functions associated with the implementation of

the National Food Policy

Fully staffed and adequately equipped

FPMU

Activities Activities Activities Activities

FPMU staff and TRT members trained in policy analysis and

monitoring

To improve research in Civil Society and dialogues within Civil Society and between Civil Society on the implementation of the National Food Policy

Well-functioning inter-ministerial teams

(FPMU/FPWG/TRTs).

37 of

NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

NFPCSP: objective tree (OB2)To enhance Bangladesh’s capacity to implement a comprehensive, equitable, gender-sensitive and pro‑poor National Food Policy and

Action Plan

To increase the capacity of the FPMU and members of the FPWG and TRT to perform their functions associated with the implementation of

the National Food Policy

Capacity to conduct quality food security

related research within Civil Society (CS)

strengthened

Activities Activities Activities Activities

Dialogue within Civil Society and between Civil Society and GoB

on Food Security enhanced

To improve research in Civil Society and dialogues within Civil Society and between Civil Society on the implementation of the National Food Policy

Programme Research taken over by Civil

Society institution(s) in Phase II

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Presentations start

at 14:00

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Presentations

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Issue: Group:

S W

O T

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Presentations + Discussion• Respect for others

– I am OK, You are OK, S/he is OK– No mobile, No side conversations– Time respect,

• Focus on the Phase-I & Facts• Comment on MTR• Complement MTR• (Response papers to Consultation

team)

5to15’

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

When applying reading the SWOT• Based on facts• Remember what level does it relate in

the LFM– A weakness at objective is more important

than a weakness at activity level • Remember who is affected by the

quality– Whole project, part of it?

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Steps of the formulation of Phase-II• Take stock of Phase-I (done)• Identify issues and challenges• Set objectives, outcomes, outputs and

main activities• Flesh-out the draft project document• Deliver & present the draft project

document

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

Thankyou

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NFPCSP Formulation Phase II: drawing lessons from Phase I

SM & VL – NFPCSP, 05 Nov. 07

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