1 welcome to jon snyder and priscilla miccio. 2 purchase orders the purchasing department receives...

1

Radiant Care, Inc.

Welcome to

Jon Snyder and Priscilla Miccio

2

Purchase Orders

• The Purchasing Department receives the orders from either the HR department or Marketing.

• From here, the processing begins in QuickBooks.

Radiant Care, Inc.

3

Vendors Radiant Care, Inc.

4

Purchase OrdersRadiant Care, Inc.

5

Receive Items with BillRadiant Care, Inc.

6

Receiving ProductsRadiant Care, Inc.

7

CustomersRadiant Care, Inc.

8

Customer InvoicesRadiant Care, Inc.

9

Summary

• Receive order from HR or Marketing

• Create a purchase order in QuickBooks that places an order for RCI to the supplier, CSBS

• Receive the invoice for products from CSBS

• Receive the products with a bill to be paid to CSBS by RCI

• Create a customer invoice to be paid by the customer

• Fax invoice to customer

Radiant Care, Inc.

11

Accounts Payable

• When product on Purchase Order has been received, the vendor must be paid.

• Pay vendors in QuickBooks.

• Pay applicable Sales Tax if due in Quickbooks.

• Print the “checks”.

Radiant Care, Inc.

12

Accounts Payable

• Mark the Purchase Order as “Paid”. Add the date and check numbers.

• Make payments to vendors at online bank.

• File the completed documents.

Radiant Care, Inc.

13

Accounts Payable

• QB vendor navigator slide

Radiant Care, Inc.

14

Pay Bills

• QB pay bills slide

Radiant Care, Inc.

15

Print Documents

• QB company navigator slide w/reminders open

Radiant Care, Inc.

16

Paying Bills at the Bank

• CSBS payment window slide

Radiant Care, Inc.

17

Pay Sales Tax

• QB pay sales tax slide

Radiant Care, Inc.

18

Accounts Receivable

• Fax invoices created by the Purchasing Dept. to the Customer.

• Check online bank for payments received.

• Match payments to invoices. Invoice # should be in the memo line of the payment.

• Note transaction or reference number.

• Enter payment against the invoice in Quickbooks.

Radiant Care, Inc.

19

Accounts Receivable

• Stamp invoice as paid and add the date and reference number

• If payment for an invoice is overdue, send out reminder letter(s) and follow-up.

• File completed invoices.

Radiant Care, Inc.

20

Receiving Payments

• CSBS account details slide

Radiant Care, Inc.

21

Receive Payments

• QB customer navigator

Radiant Care, Inc.

22

Receive Payments

• QB receive payment slide

Radiant Care, Inc.

23

Payroll

• Use MSExcel to calculate Payroll because QuickBooks requires a payment in order to process.

• Verify hours calculations on time records received from HR Dept.

• Enter data into the Excel Payroll Register for the appropriate pay period.

Radiant Care, Inc.

24

Payroll

• Create Payroll Journal records from data calculated in PR Register.

• Print reports for HR and Finance contained in PR Register.

• Print Employee Earnings Statement for the period.

• Pay the employees by depositing money directly into their accounts in the online bank

Radiant Care, Inc.

25

Payroll

• Pay payroll taxes and employee withholdings to CSBS.

• Pay employees and taxes in QuickBooks.

• At “Year End”, print W2 forms.

Radiant Care, Inc.

26

P/R Register Worksheet

• PR Register worksheet slide

Radiant Care, Inc.

27

P/R Register Tables

• PR Register table tab slide

Radiant Care, Inc.

28

P/R Earnings Statement– Sample Earnings Statement

Radiant Care, Inc.

29

P/R Employer Taxes

• Employer Tax Report

Radiant Care, Inc.

30

P/R Journal

• Sample PR Journal

Radiant Care, Inc.

31

W2 Form

• Sample W2 Form

Radiant Care, Inc.

32

Bank Reconciliation

• Verifies that the bank account balance and the QuickBooks balance are the same.

• If not the same, some transactions were not completed correctly.

• A bank/cash reconciliation should be done at least every month. The longer the period, the more difficult it is to find any errors.

• Errors must be researched and fixed.

Radiant Care, Inc.

39

Documentation

• BE ACCURATE

Radiant Care, Inc.

•DOCUMENT EVERYTHING!

2 Important items to remember:

40

Radiant Care, Inc.