1 zoe van hoover zoevh@slac.stanford.edu 1 user safety: commissioning and early experiments neh arr...

1 Zoe Van Hooverzoevh@slac.stanford.edu

1User Safety: Commissioning and Early Experiments

NEH ARR

User Safety:LCLS NEH Commissioning

and Early Experiments

Zoe Van HooverDRAFT July 09, 2009

2 Zoe Van Hooverzoevh@slac.stanford.edu

2User Safety: Commissioning and Early Experiments

NEH ARR

Introduction

User Safety Training for Commissioning & Early Experiments

Scope of User Qualification

User Safety Training

Experiment Hazard Control ProcessExperiment Safety Reviews

Execution of Experiments

Experiment Completion

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3User Safety: Commissioning and Early Experiments

NEH ARR

AMO Commissioning

~August 17, 2009 – September 30, 2009

Commissioning Collaborators will be trained and processed as Users during the commissioning period.

23 people total, 10 to 15 people on site at any timeSchedule developed by Instrument ScientistsSSRL-LCLS User Research Administration (URA) knows who is coming and when

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First AMO User Experiments

Oct 1-6: L. Young, spokesperson18 Users

Will use existing AMO equipment, with Neon gas

Oct 8-14: L. DiMauro, spokesperson15 Users

Will use existing AMO equipment, with He and Ne gas

These experiments will introduce no new hazards beyond the scope of those present during AMO commissioning

5 Zoe Van Hooverzoevh@slac.stanford.edu

5User Safety: Commissioning and Early Experiments

NEH ARR

Training

Established SLAC Work Planning & Control Processes Apply to all workers

XFD Staff

Users

Supervisor determines training requirements

Work is not authorized until training complete

Instrument Scientist is User supervisorXFDSO advises Instrument Scientist regarding user training requirements

No supplemental training required for early users

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Early User Training Process

Before Arrival on SiteComplete training available online (GERT, SON or EOESH, Elect. safety)User Access Guidelines and Agreement and/or hutch safety orientation training materials also available online

Directed by Gate Guard to SSRL-LCLS URA officeURA confirms completion of remote training courses

Courses may be completed at the URA officeRead and sign User Access Guidelines and AgreementURA prints training summary document indicating completion of all trainingInstrument Scientist picks up users and printed training summary document, escorts users to hutch

Arrive at HutchInstrument Scientist provides hutch safety orientationFloor Coordinator provides hutch search trainingFloor Coordinator posts training summary document at hutchInstrument Scientist reviews work plan with user and provides work authorizationFloor Coordinator provides work release

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Resources for Providing User Training

GERT, SON, EOESH, Electrical Safety Course #239URA staff already in place, can administer this training

Electronic training materials already exist (SLAC ES&H courses)

Tracking of course completion is done through electronic STA database

Hutch 1 Safety OrientationScope:

Alarm and emergency response

Awareness of special hazards and hazard mitigations in the area

Postings and rules such as hutch occupancy limits

Training on the use of SOPs to operate vacuum and pressure systems

Limitations on scope of allowed User work

Instrument Scientist staff is in place, and will administer this training

Training materials released

Tracking of course completion will be done at the hutch on a paper training summary which will be archived by URA

8 Zoe Van Hooverzoevh@slac.stanford.edu

8User Safety: Commissioning and Early Experiments

NEH ARR

Resources for Providing Training (continued)

Hutch 1 Search TrainingIn order to train XFD staff

Hutch 1 search procedure is releasedHutch 1 search training materials are releasedTraining qualification is tracked on paper in the XFD Staff HPS Training Record Summary document, maintained by XFD documentation officeStaff in place: Safety Officer, XFD managers, & FCsSafety Officer training XFD managers and Floor Coordinators

In order to train UsersFloor Coordinators must be qualified (by supervisor) to administer trainingFloor Coordinators train Users to perform searchTracking of User search qualification will be done at the hutch on a paper training summary, which will be archived by URA

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NEH ARR

User Qualification

Training Qualifies Users to:Have unescorted access the NEH experimental floor

Participate in NEH Hutch 1 searches (after training)

Operate R&D electrical equipment using local panel or remote computer

Operate vacuum and pressurized gas systems following SOP

Users NOT qualified to:Construct, maintain, or install R&D equipment with electrical or other hazards

Operate breakers

Fabricate, maintain, or modify vacuum or pressurized gas systems

Operate vacuum or pressurized gas systems outside of the scope of SOP

Perform other activities requiring safety training beyond that provided

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Early User Training: Conclusion

Early Users will be trained and qualified for a limited scope of work Hazards during commissioning and first experiments have been identified

UnderstoodHazard mitigations and controls in place

Readiness to provide safety training to early Users:Staffing

URA staff in placeInstrument Scientist staff in placeFloor Coordinator staff in place

DocumentationTraining materials for GERT, SON, EOESH, and Electrical Safety are readyTraining materials for Hutch Safety Orientation are readyTraining materials for NEH Hutch 1 Search are ready

Training RecordsElectronic tracking of GERT, SON, EOESH, and Electrical Safety are readyTraining record of User Search Training and Hutch Safety Orientation ready

11 Zoe Van Hooverzoevh@slac.stanford.edu

11User Safety: Commissioning and Early Experiments

NEH ARR

Experiment Safety Review

Commissioning & Basic Instrument Operation Existing SLAC safety review processes

Safety Overview Committee

Instrument Readiness Review

Work Planning & Control

User Experiment Safety Review Hazards beyond those present for instrument commissioning and basic instrument operation

Depends upon prior completion of instrument safety review and hazard controls

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12User Safety: Commissioning and Early Experiments

NEH ARR

Experiment Safety Review

User ExperimentsSolicit hazard information from spokesperson

ProposalFollowing scheduling of beamtime

XFDSO determines hazard control requirementsSLAC ES&H manualSLAC safety subject matter expertsSupplemental User training requirementsRequests IRR if necessaryDetermines material acquisition and disposal path

Generates Safety ChecklistsXFDSO signed Safety Checklists constitute approval to proceed with experiment with required controls in place

Communicates supplemental training requirements to user supervisors and URACommunicates hazard control requirements to spokespersonCommunicates material acquisition and disposal plan to spokesperson and Instrument Scientists

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Experiment Execution Beam Line Authorization

Authorizes x-ray operation to the hutchBeamline SpecificExperiment IndependentNotice of open Radiation Safety Work Control Form placed over / near BLA

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AMO BLA

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NEH ARR

Safety Checklists

Commissioning X-Ray Phase Safety Checklist

No Set-up Phase Safety Checklist required

Early ExperimentsBoth Checklists

XFDSO authorization

No hazards beyond baseline instrument hazard

No additional controls

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NEH ARR

Floor Coordinators

Floor Coordinators 24 / 7 coverage with shift change overlap

Keep XFD operations electronic log

Complete and post required documentsBLA

Safety Checklists

User Training Summary

Online/Offline Checklist

Provide User work release

Monitor safety of user workStop work authority

Incident, Emergency, Alarm response

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NEH ARR

Experiment Completion

When Experiment is CompleteMaterial disposal

Shipped back to user home institutionSLAC shipping and receiving process

Disposal through SLAC hazardous waste disposal processInstrument Scientist takes ownership until disposal

User departureNotify Supervisor and URA of departureReturn SLAC badgeSpokesperson completes URA questionnaire

Safety Feedback

Experiment Specific Hutch Postings ArchivedUser Training SummarySafety ChecklistsOnline/Offline Procedure

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Conclusion

Experiment Hazard Review and Control Process Follows SLAC ISEMS