10 management issues-20130221
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Management issues 21th February 2013, Lleida
Main management issues
• EC Report submitted on 7th January 2013 to EC due to delay in the submission of some financial reports to be improved for the next report
• Waiting for answer from the EC Reviewer
• A lot of Deliverables to be submitted in the coming months
DELIVERABLES AND REPORTS
Deliverable review process
• Deliverables are contractual elements to be provided at a specific delivery date to the EC.
• In case a delay is foreseen, please inform me as soon as possible.
ECCoordinator
Project ManagerAuthor
WP
Leader
Due date
Check & approve Check & validate
Ask for revisions if
needed
Write the
deliverable
Deliverables due during 2nd and 3rd year of the project
WP Del. Description In iti
2nd Reporting Period
Year 2 Year 3
Ma. Ap.May Ju. Ju. Au. Se. Oc. No. De. Ja. Fe. Ma. Ap.May Ju. Ju. Au. Se. Oc. No. De. Ja. Fe.
13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36
D1.1 Description of ideotypes and breeding schemes M12 P X,0
D1.2 Evaluation of breeding strategies used in other crops (GWS included) M30 ID1.3 Submitted manuscripts on fine mapping of selected major genes or
QTLs
M28 I
D2.1 Detailed description of available genetic material carrying the chosen traits and useful for breedingM23 ID2.2 Selected progenies with pyramided resistances M35 I
D3.1 List of EU-founders and indications on their level of exploitation in breeding.M10 P
D3.2 New version of the FlexQTLTM with several new capacities and functionalities.M24 I
D3.3 Two scientific papers on 1) QTL for Nectria resistance in apple and 2) some QTLs in peach.M36 ID3.7 Workshop as kick off for the training of WP3-participants in in-depth PBA-analysesM17 I L
D4.1 Description of phenotypic and genotypic variability using available data in (i) in 4 peach germplasm collections and (ii) in 5 apple germplasm collections.M12 P L
D4.2 Database uploaded with already-available phenotypic characterisation of the 600 peach cultivars of the selected core collections (4 CC of 150 cultivars each) and the 1500 apple cultivars from 5 European CC.M24 ID4.3 Submit manuscript with description and characterisation of allelic diversity, population structure and LD in: i) the 1250 studied peach cultivars analysed with 10.000 SNPs genome-wide distributed and ii) 5 European germplasm collections analysed with SNP allowing the construction of a European CCM30 I
D5.1 List of the tools and protocols developed for phenotyping new (sub)-traits. M12 0
D5.2 Identification of effective tools or protocols to characterise (sub)-traits. M24 I L
D5.3 Identification of the sub-traits linked to the novel traits. M36 I
D6.2 Medium density apple genotyping array (3-9K SNP array) is made availableM12 P L
D6.3 The peach GWA genotyping array (9K SNP) is made available M12 X 0
D6.4 Apple GWA genotyping array (ca. 50K SNP array, final density to be decided based on LD extension (see milestone year 1.5) is made available.M24 ID6.5 Protocols for MAB are made available. M36 I
D7.1 Fruit Breedomics database frame M12 X,0
D7.2 Complete collections of trait phenotypic data from genetic material available and complete list of identified genomic variation.M24 I
D8.2 Detailed stakeholder requirements compiled from the seminars. M9 0 I I
D8.3 Publication of annual newsletters M12 X 0 I I
D8.4 Printing the Booklets M24 I I I
D8.5 Mapping of the connections established with other project and initiatives. M20 I L
D8.6 Training proceedings and materials of the training sessions available on the website.M28 I I
D9.4 Organisation of Annual Project Meetings (including meetings of the ExCom, the General Assembly, and the Stakeholder Advisory Board) and preparation of minutes.M12 X 0 I I
D9.5 1st Reporting Period consolidated technical and financial reports M20 I,09
8
7
6
5
4
3
2
1
2012 2013
14 Out of 20 Deliverables due before February 2013 are late
Milestones
• Milestones are significant points or events in the project to follow-up the project progresses.
• No official report is necessary.
• Each milestone must at least lead to a short description of the result that must be uploaded on the workspace for internal purpose: even if they are only working document and not beautiful reports.
14 Milestones due before February 2013
Overall planning
M1March 2011
M18Aug. 2012
M54Aug. 2015
M36Feb. 2014
1st Pre-financing
M3May 2011
2nd Pre-financingM13
March 2012
Final PaymentM60
Feb. 2016
First Reporting period Third Reporting periodSecond Reporting period
Evaluation Procedure
M12
PeriodicReportM20
PeriodicReportM38
Final ReportM56
EC ReviewM39
EC ReviewM21
1st Interim PaymentM22
Dec. 2012
2nd Interim PaymentM42
Aug. 2014
= Kick-off, Annual Meetings and Final Conference
= Lead to
M1March 2011
M18Aug. 2012
M54Aug. 2015
M36Feb. 2014
1st Pre-financing
M3May 2011
2nd Pre-financingM13
March 2012
Final PaymentM60
Feb. 2016
First Reporting period Third Reporting periodSecond Reporting period
Evaluation Procedure
M12
PeriodicReportM23
PeriodicReportM38
Final ReportM56
EC ReviewM39
EC ReviewM25
1st InterimPayment
M28Dec. 2012
2nd Interim PaymentM42
Aug. 2014
= Kick-off, Annual Meetings and Final Conference
= Lead to
M30-Report
FruitBreedomicsM30-Reporting Process
M19 M20M18
Coord. + ITWrite the
final report
PartnersFill in the report template for the different WPs they
contributed to
10 April
ITChecks and Compiles the report
28 March
ExComChecks and
validates
WP LeadersCheck the information provided and request
changes to partners, and compile their WP report
ITProvides report
templates
9 January 24 April
31 April
21 March
End of reporting
period28
February
14 March
PartnersFill in the report templates:
1. Annex I “FormC” or FormC online2. Annex II “Detailed FormC”3. A Word file with partner
information
ECITProvides report
templates
ITChecks & Compiles
17 April
PartnersSign the FormC validated by the Project Manager
ITChecks and Compiles
Scie
ntific R
eport
Fin
ancia
l R
eport
FINANCIAL ISSUES
Next Payments
• Following approval by the EC of the first M18-periodic report, the Coordinator will distribute:
– a payment which settles the amounts justified and accepted by the EC during the first reporting period. This payment will be limited to 75% of the EC contribution to be received during the whole project duration and might be distributed around May-June 2013
Payments
European Commission
• Pre-financing : contract signature + 45 days • Interim or Final payments: 105 days after receipt of the validated report
INRA INRA Transfert
Preparation of payments
PARTNER 1
PARTNER 2
PARTNER n
No more than 15 days after receiving the EC payments
Financial issues
• Refer to the Reference Sheet N°9 of the Researchers’ Guide for general principles
• Temporary and permanent staff must declare their working time on timesheets (no FruitBreedomics standards)
• Reimbursement of congress costs: – Reimbursement of the participation to a scientific congress
under the frame of an EU project: • must be an action of dissemination (poster minimum in Europe; oral
communication minimum outside of Europe), • is limited to one person per institute (or per research units for large
institutes).
– To have more researchers attending a congress, you have to provide justifications that will be forwarded to the Project Officer for validation. If you don’t do so before attending a congress, the EC might refuse to reimburse your costs.
EC Financial contribution per activity
MAXIMUM EC CONTRIBUTION
ACTIVITIES
Non-profit public bodies,
secondary and higher
education establishments,
research organisations
and SMEs
Others
Research: WPs 1 to 7 75 % 50 %
Dissemination of results:
articles, presentation in
conferences, news for the
website, etc. WP8 100 % 100 %
Management: WP9 (only for
INRA and INRA Transfert) 100 % 100 %
USEFUL TOOLS FOR ALL PARTICIPANTS OF THE PROJECT
Researcher’s Guide
• For all the persons involved in the project
• Sets up common rules
• Print it and have it available at all time on your desk
Collaborative workspace
• To help you to achieve your tasks in the project.
• Not a web-site to consult data
• But a place where to exchange ideas, information and documents with other FruitBreedomics participants
• Core of the project
• All the minutes of the workshops organised by your tasks should be available on the workspace so that other members of the project can see what is going on in your task.
• Internal Newsletter displays links to the workspace
External communication
• Every partner must be actor of external communication by: – adding a link on the website of your organization to the
FruitBreedomics website,
– providing input to the FruitBreedomics website if you have some items to disseminate to the outside world,
– representing FruitBreedomics at national or International events,
– spreading information about FruitBreedomics in your country and to your usual contacts (national projects, press, etc.).
Communication tools
• Dedicated communication tools to present the project have been developed by WP8. You can find them on the workspace: – A PowerPoint template
– A Poster template
– A general PowerPoint presentation of the project
– A general Poster presentation of the project
– The logo of the project
– The brochure of the project.
Stakeholder Platform
• The objectives of the Stakeholder Platform are: – to provide preferential contact for the dissemination of the
project’s outcomes to society,
– to discuss the most promising results and how they should be transferred.
• The Stakeholder Platform gathers representatives of all players intervening in the supply chain from scientists, breeders, germplasm collection curators, nurserymen, to cooperatives, and growers.
• Do not hesitate to propose additional contacts in order to enlarge the platform and ensure the efficient uptake of FruitBreedomics results. Send your propositions of contacts to Joan Bonany (Joan.Bonany@irta.cat).
Publication
• We remind you that: – Any project of publication must be submitted through the workspace
30 days before publication (or 30 days before submission in the case of a scientific paper) following the process described in the FruitBreedomics Researcher’s Guide (Reference Sheet N°5). This concerns all publications linked to FruitBreedomics even if only partially funded by FruitBreedomics.
– It is mandatory acknowledge EC funding in every publication or communication.
Next meetings organisation
• Next ExCom meeting by Phone beginning of April 2013
• 2014 Annual Meeting – Dates and location will be chosen in the coming
weeks/months – We have a proposition of Switzerland in Zurich
to be studied
• 2015 Annual Meeting is still to be decided but will take place around february
• Final conference in Bologna Italy jointly with Eucarpia conference?
EC documentation
• Cordis: Reference Documents http://cordis.europa.eu/fp7/find-doc_en.html
– Project Reporting Guidelines
– Financial Guidelines
• Financial helpdesk www.finance-helpdesk.org
• IPR Helpdesk www.iprhelpdesk.eu
Thank you for your attention
+ Evaluation of the meeting
+ Social Event
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