1.role of unit maker user 1.preparation of gist of contractpreparation of gist of contract...

1. Role of Unit Maker user 1. Preparation of Gist of Contract 2. Submission of Gist of Contract by Unit Maker to Unit Approver3. Submission of Gist of Contract by Unit Approver to DC office

2. Role of Unit Approver 1. Printing of Gist of Contract 2. Deficiency raised by DC office3. Report of Gist of Contract

SOFTEX Contract [Gist of Contract]Demo

Preparation of Gist of Contract

User can log into SEZ Online system and click here to fill the Softex Contract Form

Preparation of Gist of Contract

Client Details are to be captured here

Contract Details are to be captured here

Click on SAVE

Preparation of Gist of Contract

On saving the details for the first time, a unique Request id is generated

To capture Billing Details click here

Continuation of Gist of Contract tab

Preparation of Gist of Contract

Captured billing details are displayed in tabular form

Multiple billing details can be added by clicking ADD button

Continuation of Gist of Contract tab

Preparation of Gist of Contract

If any supporting documents are to be submitted with Gist of Contract, the details of the documents have to be entered here

To generate acknowledgement receipt click here.

Preparation of Gist of Contract

Submission of Gist of Contract by Unit Maker to Unit Approver

Submission of Gist of Contract by Unit Maker to Unit Approver

These are the Action options available to Unit Maker

Unit Maker may 1. Cancel Gist of Contract or 2. Submit the Gist of Contract to Unit Approver

After selecting Request Status, click on SUBMIT

On submitting the request Confirmation screen appears with “Confirm” and “Cancel”

options

Unit User can confirm the request by clicking here

Submission of Gist of Contract by Unit Maker to Unit Approver

If Unit Maker prepares a Gist of Contract but does not submit, the request will remain in his

InboxThe user can view his Inbox by clicking here

Unit can click on Request Id to view contents of Gist of

Contract

Submission of Gist of Contract by Unit Maker to Unit Approver

Submission of Gist of Contract by Unit Approver to DC Office

Click here to open the request

As a Unit Maker submits the Gist of Contract, it comes to Unit Approver’s Inbox

Submission of Gist of Contract by Unit Approver to DC Office

Unit Approver’s Inbox

Continuation of ‘Gist of Contract’ Tab

Unit Approver may 1.Send back the request to user who has prepared it 2.Submit the request to DC Office or3.Cancel the request

These are the Action options available to Unit Approver

After selecting “Request Status”, click on SUBMIT

Submission of Gist of Contract by Unit Approver to DC Office

After clicking on Submit button, Confirmation Screen appears

Click here to submit the Softex request to DC Office

Submission of Gist of Contract by Unit Approver to DC Office

Printing of Gist of Contract

To print , search for the Gist of Contract through ’Search Request’ link & Open the request by clicking on Request id

Print of Gist of Contract can be obtained by Unit maker or Unit Approver

Click here to print

Printing of Gist of Contract

Printing Screen will appear

Printing of Gist of Contract

Contract Id will be blank

On approval from DC ‘s Office, a unique Contract Id will be generated by the

system

Printing of Gist of Contract

Printing of Gist of Contract after approval from Dc’s Office

Report of Gist of Contract

Report of Gist of Contract

To view the report , click here & select ‘ Softex contract summary

report

Select status of Gist of Contract

Handling deficiency raised at DC Office

Unit Approver's Inbox

The status of the request will be ‘DC Verifier Raise query’

Click here to open the request

If DC Office raises a deficiency, the request will come to Unit Approver’s Inbox

Handling deficiency raised at DC office

Remarks entered by the DC Official giving details of the Deficiency

After opening the request, Click here (Remarks history Link) to view the Deficiency raised by the DC Official

Handling deficiency raised at DC office

If Unit approver selects Request Status as ‘Query Response’ External Remarks column is displayed

The Unit approver can reply to the Deficiency by entering remarks in External Remarks Column, which can be viewed by DC Official

After entering External Remarks, as user clicks on submit , the Softex Contract request goes back to DC Official

Handling deficiency raised at DC office