20090429 erp workshop presentation
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Department of Finance and AdministrationOffice of the Mississippi Management and Reporting System
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MAGIC ERP Workshop
April 29, 2009
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Welcome and Introductions
Housekeeping
American Recovery and Reinvestment Act MAGIC Status
Breakout Sessions
Lunch Breakout Sessions, cont.
Agenda
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American Recovery and Reinvestment Act
General Overview
GOALS Impact
MAGIC Overall Impact
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Department of Finance and AdministrationOffice of the Mississippi Management and Reporting System
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MAGIC Status
April 29, 2009
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Alternative 1
Continue the Current Model
Alternative 2Enhance the Legacy Systems
Alternative 3
Implement an Enterprise ResourcePlanning (ERP) System
Alternatives
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Acquire a new Statewide ERP system using
commercial off-the-shelf software
Follo
wthe
five-phas
eapproach to impl
ement
Finance and Procurement followed by
HR/Payroll
Finance the MAGIC initiativewith a combination
of bond funds and current appropriations
Recommendations
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Why not Alternatives 1 or2?
Postponing the inevitable
Costs associated are lost
Age of current technology Trained staff are retiring
SAAS has no vendor support
Every infrastructure software upgrade introduces
additional risks of critical system malfunctions Economic climate places existing niche system
components in jeopardy
Additional risks are listed in the MAGIC Business Case
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MERLIN1996
SAAS1989
ACE2003
MELMS2005
I2K2001
PayModePayments 2002
WebProcure2007
BankingSystem
Current System Architecture
VitalChek2001
E-Gov Portal
PATSEarly 1980s
BRICKS2010
Protg Enterprise
Asset/Fleet Management2007-2008
Genie
SPAHRS1997
Invoicing 2007
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MERLIN1996
ACE2003
MELMS2005
I2K2001
PayModePayments 2002
BankingSystem
VitalChek2001
E-Gov Portal
BRICKS2010
MAGIC
Finance & Procurement
SPAHRS1997
Phase 3 Finance & Procurement
Invoicing 2007
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MERLIN1996
PayModePayments 2002
BankingSystem
VitalChek2001
E-Gov Portal
BRICKS2010
MAGIC
Finance & Procurement
HR / Payroll
Phase 4 HR / Payroll
Invoicing 2007
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PayModePayments 2002
BankingSystem
VitalChek2001
E-Gov Portal
BRICKS2010
MAGIC
Phase 5 On-going Support
Invoicing 2007
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ERP Benefits Improved Security / Single Sign-On
Fully Integrated Functions
W
ork
flow
Capability Expanded Standard and Adhoc Reporting
Up to Date Technical Architecture
Document Repository
Additional benefits are listed in the MAGIC Business Case
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Risks of Implementing ERP Costs
Scope of Change
Insufficient Staffing Insufficient Funding
Ongoing Statutory Mandates
Ongoing Operational Needs
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Accomplishments
Functional Requirements60+ meetings held with subject matterexperts
1,000+ given on-lin
eacc
ess to r
eview
and providefeedback
7,000+ requirements identified
Business Case Analysis (BCA) Adoptedhttp://www.mmrs.state.ms.us/MAGIC/index.shtml
Documented As-Is processes
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Next Steps
Obtain control agency requirement approval
Obtain ITS approval (4/30) to complete RFP
Docume
nt To-Be
proce
sse
s Obtain TaskForce approval of requirements
Develop RFP Evaluation Team
Complete, Release & Evaluate Software RFP
Develop, R
elease, & Evaluat
eImpl
ementationServices RFP
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Software RFP TimelinesTask Date
First Advertisement Date for RFP 08/04/2009
Second Advertisement Date for RFP 08/11/2009
Mandatory Vendor Conference 08/25/2009
Deadline for Vendors Written Questions 09/08/2009
Deadline for Questions Answered and Posted to ITSWeb Site 09/29/2009
Open Proposals 10/27/2009
Evaluation of Proposals 10/28/2009 01/08/2010
Vendor Onsite Presentations (3 Days per vendor) 01/11/2010-02/12/2010
Final Clarifications and QA of evaluations 02/15/2010-02/24/2010MAGIC Task Force Presentation 03/02/2010
MMRS Steering Committee Presentation 03/09/2010
ITS Board Presentation 03/25/2010
Contract Negotiation Completed 05/30/2010
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SPAHRSSAASMERLIN
WebProcureMELMS I2K
There are no more outlets without
Why do we need
MAGIC?
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MELMS
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Breakout Sessions
Participating VendorsADP
Cogsdale
EmpowerKronos
Lawson
Oracle
SAP
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Questions?
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Department of Finance and AdministrationOffice of the Mississippi Management and Reporting System
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DFA/MMRS
501 North West Street, Jackson, MS 39201
1201A Woolfolk Building
P. O. Box 267, Jackson, MS 39205-0267
Phone: (601) 359-6570 Fax: (601) 359-6551
mash@dfa.state.ms.us
MAGIC ERP Workshop
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