2013 d13 spring_meeting_technology_v07
Post on 20-May-2015
107 Views
Preview:
TRANSCRIPT
This deck is posted as a PDF on the District
Website
d13cgaux.com > directorates > logistics
District 13 Conference – February 2013
Using technology
to support our members & missions
MembersInnovationProficiency
Supporting members &
missions = seeing technology
as a toolbox
The toolbox…
What’s in your toolbox?
email account
AUXLMS y/n/?
pc/mac/…
AUXOFFICER/Member Zone login y/n/?
smartphone y/n/?
tablet y/n/?
online 7029/7028 y/n/?
skills base y/n/?
1
2
3
4
5
6
7
8
We’ll look at these after the break
The power exists in the tools
we use together…
…our shared proficiency
D13 technology proficiency model
Member proficiency:What we want assure each member knows via
training, workshops, etc.
Elected/Appointed leadership proficiency:
What we want to assure each leader knows via training, workshops, etc.
Advanced (role based) proficiency:What we want to work/train to assure specific
members know based on role
Helping you and your members reach
proficiency with tools through trainingis our objective
Helping you and your members reach
proficiency with tools through trainingis our objective
AuxDATA
AuxINFO
AuxLMS
POMS
AuxDirectory
National Web
WOW pushbutton websites
Online Forms
7029/7028/++
NTC
Online Classroom
AIMS/Everbridge
Skills Bank
Personal Email
Collaboration
Remote conf.
Social networks
Coast Guard Supported Aux Supported Member Solutions
AOM ….
TheUSCG/AUX“formal”toolkit
Member proficiency• Member items
Leader (elected/staff) proficiency• Leader items
Advanced proficiency• Advanced role items
MZLogin
Application name
http://Application URLMember
Proficie
ncy
Application
ApplicationImage
What proficiency looks like
Login type URL Shown when members have a proficiency
expectation
What we’ll review for each tool
Help us by completing the proficiency assessment as we
review… your feedback will guide our
next steps to support members
Member proficiency• Get a login• Search/Look up another
member• Verify personal record and
make changes via online 7028
Leader (elected/staff) proficiency• Search leadership & staff
by role• Search by qualification• Search by state/zip• Capture an email list
Advanced proficiency• Understand when to use
the skills baseMZ
Login
AuxDirectory/AuxOfficer
https://auxofficer.cgaux.orgMember
Proficie
ncy
Member proficiency• Ability to update using
online 7028• Maintain accurate member
info including skills bank
Leader (elected/staff) proficiency• Promote use/update
Advanced proficiency• IS Staff – Dashboard
MZLogin
Online 7028: Change of Member Info
https://auxofficer.cgaux.org/auxoff/Signin_7028.php Member
Proficie
ncy
Member proficiency• None required
Leader (elected/staff) proficiency• None required
Advanced proficiency• IS officer – maintain no
more than one week backlog of dashboard updates
Online 7028 Dashboard
https://auxofficer.cgaux.org/auxoff/Signin_7028.php
MZLogin
Member proficiency• None required
Leader (elected/staff) proficiency• None required
Advanced proficiency• PE officer/Instructors
– list classes
National PE Database
http://wow.uscgaux.info/WOW_signin.php?pe=TRUE
MZLogin
Member proficiency• Log hours using online
7029• Do it every month
Leader (elected/staff) proficiency• Promote time reporting
Advanced proficiency• IS Staff – Understand
dashboard• IS Staff – No more than
one week backlog of entry into AUXDATA of the 7029 data
MZLogin
Online 7029: Member Activity
http://webforms.cgaux.orgMember
Proficie
ncy
Member proficiency• Facility owners &
operators are required to use the system for orders
Leader (elected/staff) proficiency• None additional
Advanced proficiency• OP Staff – manage orders
via AOM• AV Staff – manage orders
via AOM• ASC/AUC – work with
AUXLOs/OIA to manage order approval & reimbursement tasks
Auxiliary Order Management
http://ordermgmt.uscg.govUnique
Login
Some Members
Proficie
ncy
Online training preface…
AuxLMSCoast Guard managed AUX
courses and testing + access to Gold Side courses and
testing
Aux Online ClassroomAUX managed AUX courses
Aux National Testing Center
AUX managed online testing
Courses
Tests
Courses & Tests
Member proficiency• Ability to login• Ability to take courses
Leader (elected/staff) proficiency• Promote online learning
Advanced proficiency• None
Auxiliary Online Classroom
MZLogin http://classroom.cgaux.org
Member
Proficie
ncy
Member proficiency• Ability to login• Ability to take a test• Understand difference
between NTC and AuxLMS
Leader (elected/staff) proficiency• Promote online testing• Explain difference
between NTC & AuxLMS
Advanced proficiency• None – results reported
automatically
MZLogin
Auxiliary National Testing Center
http://ntc.cgaux.orgMember
Proficie
ncy
Member proficiency• Gain & maintain login• Take mandated training• Understand additional
oppty.
Leader (elected/staff) proficiency• Promote mandated
training
Advanced proficiency• None results reported
automatically
Auxiliary Learning Management System
Unique
Login https://auxlearning.uscg.milMember
Proficie
ncy
Member proficiency• None required
Leader (elected/staff) proficiency• Leaders promote skill
entry via online 7028• Useful at the District level
Advanced proficiency• ASC/AUC – able to use at
request of the gold side• ASC/AUC – work to provide
access to AUXLO
MZLogin
Skills Bank Dashboard
http://auxofficer.cgaux.org/skills_bank
Member proficiency• Understand system exists
- receive and act on messages
Leader (elected/staff) proficiency• Assist with member
understanding of AIMS
Advanced proficiency• District Sr. leadership/staff
understand use and policy• District Everbridge admin
– Sync with AuxData
Everbridge/AIMS
Unique
Login
Member
Proficie
ncy
Member proficiency• None required
Leader (elected/staff) proficiency• Basic familiarity• Know what reports to
request of IS staff• You may request a read
only account
Advanced proficiency• IS Staff – Fully trained in
AUXDATA
Unique
Login
AUXDATA
http://auxdata.uscg.gov
Member proficiency• None required
Leader (elected/staff) proficiency• Basic familiarity• Basic ability to self serve
Advanced proficiency• IS Staff – Fully trained in
AUXINFO
NOLogin
AUXINFO
https://www.auxinfo.uscg.gov
Member proficiency• None required
Leader (elected/staff) proficiency• Easy access to basic
AUXINFO reporting specific to D13
Advanced proficiency• As above
NOLogin
Canned AUXINFO reports
http://www.d13cgaux.com > members > resources > AUXINFO
reports
Member proficiency• None required
Leader (elected/staff) proficiency• Ability to post to your
WOW site area
Advanced proficiency• CS Staff – Ability to setup
and manage a WOW site• CS Staff – Ability to meet
web policy and maintain approval of unit site
WOW: Pushbutton Websites
MZLogin http://wow.uscgaux.info
Member proficiency• One stop shop for Q&A
Leader (elected/staff) proficiency• As above• OPSEC issues
AUX Help Desk
http://help.cgaux.orgNOLogin
“Informal” toolkitcollaboratio
n
Member proficiency• Unique email account for
every member (no shared accounts)
• Care in use of Aux signature
• Responsible use of email with shipmates & others (Core Values)
Leader (elected/staff) proficiency• Additional care in use of
Aux signature• Understanding how to
contribute value in email chains
Advanced proficiency• None additional
Our personal email accounts
Member
Proficie
ncy
Our personal email accounts & D13 aliases
D13 Aliases: Every D13 district staff officer has an alias in the form of DSO-XX@d13cgaux.com. We swap the targets when offices change. This gives folks an easy to remember address for each officer.
Member proficiency• None required
Leader (elected/staff) proficiency• Understand the benefits of
document collaboration• Google Drive (was Docs)
for District
Advanced proficiency (examples)• Use of collaboration for
scheduling• Use of collaboration for PB
Recommendation: Document collaboration
Demo: Google DriveSchedule an event
Work on a document
NewSharingRevision historyReal time collaboration
Document Storage: District level > District site
Member proficiency• Awareness
Leader (elected/staff) proficiency• District: Manage your
documents/content
Advanced proficiency (examples)• As above
Member
Proficie
ncy
Google Calendar
Member proficiency• Awareness
Leader (elected/staff) proficiency• Manage calendars
Advanced proficiency (examples)• As above
Member
Proficie
ncy
Member proficiency• None required
Leader (elected/staff) proficiency• Find a service and try it
Advanced proficiency• …
Recommendation: Online conferencing
Keep itsimple…
Free audio conferencing
The future
MZLogin
Growth of the Auxiliary IT Architecture• Member zone login• More mission reporting “forms”
online• Direct entry – IS officers check
rather than enter data into AUXDATA
Simplicity of use• One National website logically
organized• National documents organized
and maintained for currency• More interactive and video based
training• Clearer member communications
Continued consumerization of IT• More members with advanced
plug-and-play devices• Real video “presence”• More mobile applications
Leading: getting our members aboard
The power exists in the tools
we use together…
…our shared proficiency
Your to-do list as a leader is long enough…
…a few specific items
The ask
Promote the Skills Bank and encourage your members to update their record with skills info via the Online 7028 Webform
6
Be aggressive in your support of the mandatory training on AuxLMS – encourage members to explore other opportunities on the AuxLMS.
5
Use the training modules related to these tools in your Flotilla MT. Do demos of the tools.Tell us what is missing.
4
Tell us what you need:• What are your pain
points?• What does not work?
3
Share your successes…• What is most helpful
in your toolbox?• Which of your
members is doing something innovative?
2
Support USCG & Aux leadership focus on proficiency in all areas (including technology) … tell the proficiency story.
1
1
Commandant Papp – Shipmates 23: Proficiency in craft, proficiency in leadership, disciplined initiative
RADM Taylor’s Watchwords: People, Pride, & Professionalism
COMO Malison’s NACO Watchwords: Training, Communication, & Members
COMO Wimer’s DCO Watchwords:
Members, Innovation, & Proficiency
This deck is posted as a PDF on the District
Website
d13cgaux.com > directorates > logistics
Supporting members &
missions = seeing technology
as a toolbox
Participation results
The following slides detail the feedback from the assessment form and the Post-It exercise @ our Feb
2013 District Meeting
AuxDirectory/AuxOfficer
Online 7028
Online 7029
Auxiliary Order Management
Auxiliary Online Classroom
Auxiliary National Testing Center
Auxiliary Learning Management System
Everbridge
15
23
6
13
27
14
24
8
13
6
13
5
6
23
4
12
10
4
13
2
4
7
2
1
2
5
4
7
2
15
4
4
10
16
0%
20%
40%
60%
80%
100%
February 2013 District meeting session survey results:Tell us the percentage of your membership currently meeting the member proficiency level, as described in the presentation, for each of the following:
Please note, this is an informal survey of a small audience. Results should be considered as directional only.
February 2013 District meeting session survey results:Tell us if you feel proficient to the elected/staff leadership level, as described in the presentation.
AuxDirectory/AuxOfficer
Online 7028
Online 7029
Auxiliary Order Management
Auxiliary Online Classroom
Auxiliary National Testing Center
Auxiliary Learning Management System
Everbridge
AuxDATA
AuxINFO
WOW
23%
21%
8%
24%
46%
36%
49%
39%
40%
38%
42%
73%
49%
88%
11%
29%
52%
24%
14%
48%
56%
6%
31%
5%
65%
24%
12%
27%
47%
13%
5%
53%
No
Somewhat
Yes
Please note, this is an informal survey of a small audience. Results should be considered as directional only.
Priority: 1 or 2
Priority: 3 or 4
Priority: 5-11
AuxDirectory/AuxOfficer 14 3 2Online 7028 4 4 11Online 7029 13 0 5
Auxiliary Order Management 2 5 10Auxiliary Online Classroom 2 6 10
Auxiliary National Testing Center 4 6 8Auxiliary Learning Management System 2 5 9
Everbridge 0 2 12AuxDATA 1 4 9AuxINFO 0 2 10
WOW 0 1 12
February 2013 District meeting session survey results:Training priority ranking (count of rankings)
Please note, this is an informal survey of a small audience. Results should be considered as directional only.
What’s in your toolbox?
email account1
Please note, for member privacy some personal and corporate URLs are obscured
pc/mac/…2
AUXOFFICER/Member Zone login y/n/?3
90% + Yes!
online 7029/7028 y/n/?4
90% + Yes!
smartphone y/n/?5
60/40 Yes!
tablet y/n/?6
50/50
skills base y/n/?7
60/40 with very little promotion
AUXLMS y/n/?8
40% yes in only 6-weeks
top related