2014 bond technology infrastructure projects · 2019-05-11 · 2014 bond technology infrastructure...
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2014 Bond Technology Infrastructure Projects
Week Ending March 13, 2015
Project
1.1 Install High Speed Wireless Access Infrastructure
2.1 Install Network Electronics Infrastructure
3.1 Upgrade Fiber and Cabling Connectivity
3.2 Upgrade Electrical Power and Air Conditioning
4.1 Build a Virtualized Server Data Center
4.2 Install a Storage Area Network (SAN)
4.3 Co-locate the Data Center at an External Facility
4.4 Build Backup, Recovery, and Business Continuity
5.1 Replace Telephone System with VoIP Communications
5.2 Replace Administrative Staff Technology
5.3 Replace Network Printers and Print Servers
6.1 Install Technology Infrastructure in New Schools
Summary Schedule of all Projects
Program Management
3rd Qtr
2014
Project 1.1 Install High Speed Wireless Access InfrastructureDate of Status POC March 13, 2015
% Complete 25% Project Schedule Link
Project Manager Charity Farve
Leader and Team Paula Ross, Larry Barrios
Jan Feb AprMar JunMay Jul Aug OctSep DecNov
2016-2020
4th Qtr
2014 2015
CyWoods HS
CyRanch HS
Spillane MS
Smith MS
Anthony MS
Goodson MS
Hamilton MS
Proof of Concept
Schools
CyFaid HS
Langham HS
Jersey Village HS
CySprings HS
CyFalls
CyCreek
August 4, 2014
Bleyl MS
Dean MS
Arnold MS
Truitt MS
Kahla MS
Cook MS
Campbell MS
Hopper MS
Salyards MS
Aragon MS
Thornton MS
Watkins MS
Labay MS
January 5, 2015
December 1, 2014
High
Schools
Middle
SchoolsThe last the middle schools to have their Cisco Wireless
Access Points (AP) swapped out with Aruba Wireless
APs were completed.
All secondary schools are complete!
All wireless density “heat maps” for the Hub Network
locations and High Schools have been provided to
Presidio. This will be used to expand the cabling and
wireless access deployment.
Plans are also underway to consider moving the Aruba
wireless swap-out down to the elementary schools. A
decision will made in the upcoming weeks.
Project 2.1 Install Network Electronics InfrastructureDate of Status Planning March 13, 2015
% Complete 20% Project Schedule Link
Project Manager Larry Short, Charity Farve
Leader and Team *Paula Ross, Oscar Villar, Greg Rhodes
On Friday, March 13, 2015 Oscar Villar met with Matt Burleyson, ICTX
internet service provider, and Stuart Loftis, Presidio, to discuss the
requirements needed to architect the Border Gateway Protocol (BGP)
connection between CFISD/ISC and CyrusOne. BGP routing is a standard
gateway protocol designed to exchange routing and reachability
information between systems on the Internet.
On Tuesday March 10th, BlueCat Networks joined the
weekly Presidio design meeting. BlueCat is a powerful
Internet Protocol (IP) address management solution.
CFISD will maintain the current BlueCat Network IP system,
while deploying a larger, more robust BlueCat IP
addressing system to support the new network design.
Table of Contents
Presidio delivered the Statement of Work (SOW) for upgraded cabling at Cy-Lakes HS, Cy-Ridge HS, Bleyl
MS, and Dean MS. Additionally, Presidio provided a Change Order for the water resistance conduit needed
for the Cy-Ranch Aquatics Center, which is currently under review by Education Partners Solution(EPS).
Project 3.1 Upgrade Fiber and Cabling ConnectivityDate of Status POC March 13, 2015
% Complete 10% Project Schedule Link
Project Manager Charity Farve
Leader and Team Paula Ross, Oscar Villar
6 Campus Wireless Cabling Continues
Cy Woods HS – Original SOW
cabling complete and tested
Spillane MS – Original SOW cabling
complete and tested
Cy Ranch HS – Original SOW cabling
complete and tested
Smith MS – Original SOW Complete
and tested
Goodson MS – In Process
Hamilton MS – In Progress
Table of Contents
Project 3.1 Upgrade Fiber and Cabling ConnectivityDate of Status POC March 13, 2015
% Complete 10% Project Schedule Link
Project Manager Charity Farve
Leader and Team Paula Ross, Oscar Villar
Just as every campus is unique, every MDF and IDF closet
found on each campus is unique. Although the majority of
the cabling is complete on the original six campuses, the
cabling team has encountered a variety of "one-off"
scenarios. Pictured to the right is an example of an IDF
closet located on the 2nd floor of Hamilton Middle School.
Additional cable runs are needed to support the wireless
project, but there is no room available in the existing cored
hole for new cable. Therefore, a new 4" hole needs to be
drilled in the cement floor of the IDF closet. This type of
building modification requires coordination with the CFISD
Facilities Department. Technology is currently coordinating
with Facilities to determine the best resolution.
Need assistance from CFISD Facilities
Department for additional 4" hole cored
in floor to allow for new cable runs.
Paula Ross provided power and heat estimates for all campus sites to Daniel Grosz in the Facilities
Planning department. Frankie Jackson met with Daniel Grosz on Thursday, March 5, 2015 to discuss
the status of electrical power and air conditioning needs in the network closets. This was an
impromptu meeting that occurred after elementary school 50% design review meeting.
Currently, the Facilities and Planning department has a cost estimate from VLK Architects for
$6,435,000 for 17 campuses (the full Cy-Wood hub) to include upgrades for A/C, emergency power,
and generators at the main network closet (MDF) and all distribution closets (IDFs). Frankie asked
Daniel to trade out the original 17 campuses for the following campuses, with all three of the
upgrades (A/C, emergency power, and generators to each MDF and IDF). After the meeting, Daniel
contacted Steve Aloway and asked him to: Provide these three breakdowns for each of the priorities
noted below
Table of Contents
Project 3.2 Upgrade Electrical Power and Air ConditioningDate of Status Planning March 6, 2015
% Complete 10% Project Schedule Link
Project Manager Larry Short
Leader and Team *Daniel Grosz, Paula Ross
Anthony MS*
Goodson MS
Hamilton MS
Smith MS
Spillane MS
Aragon MS
Arnold MS
Truitt MS
Hopper MS
Kahla MS
Thornton MS
Watkins MS
Cy-Ridge HS
Cy-Falls HS
Bleyl MS
Campbell MS
Jersey Village HS
4. Cy-Ridge Router1. Cy-Woods Router 2. Berry Center Router 3. Cy-Lakes Router 5. Bleyl Router 6. Dean Router
1
2
3
Currently we are waiting on a response from VLK Architects.
Cy-Woods HS
Cy-Ranch HS
Cy-Fair HS
Langham Creek HS
Cy-Lakes HS
Cy-Springs HS
Labay MS
Cy-Creek HS
Windfern HS
Dean MS
Cook MS
Table of Contents
Project 4.1 Build a Virtualized Data CenterDate of Status Planning March 13, 2015
% Complete 10% Project Schedule Link
Project Manager Charity Farve, Larry Short
Leader and Team *Paula Ross, Greg Rhodes, Lance Melancon, Mike Diaz
Tom Rigamonti
Information
GatheringPlanning &
Design
RFP Submission
& Procurement
Implementation
& MigrationProject
Completion
- Vendor/Product Interviews & Research
- Current Environment Assessment Tools
- Product Matrix of Pros/Cons
- Applications Inventory & Priority
The Network Management and Operations (NMO)
virtualization team completed their major vendor
interviews and research. The effort now is to create
a product matrix of pros and cons for the areas of
computing (blade infrastructure) and storage (SAN).
Greg Rhodes, Lance Melancon and Mike Diaz met with
Tom Rigamonti and Paul Arnona from NetApp to discuss
the benefits of NetApp’s SAN and their relationship with
VMware on March 12th .
Brad Root
Mike Diaz
Lance Melancon
Brad Root, an engineer with
VMWare, met with Lance
Melancon and Mike Diaz to review
and further discuss virtualization
design concepts on March 10th.
Paul Arnona
Polly Gifford with Education Partners Solution (EPS) provided a template for the “Application
Inventory Workbook”. This workbook will be used to categorize our applications as to priority,
virtualization, and location (CyrusOne or ISC data center).
Table of Contents
Project 4.2 Install a Storage Area NetworkDate of Status Planning March 13, 2015
% Complete 10% Project Schedule Link
Project Manager Charity Farve, Larry Short
Leader and Team *Paula Ross, Greg Rhodes
This project has not started.
The high-level implementation tasks that will be scheduled include:
1. Prepare a Request for Proposal (RFP) to select a Storage Area Network (SAN) vendor
2. Evaluate solution for compatibility with chosen virtualization vendor
3. Determine the SAN locations
4. Design the SAN design
Table of Contents
Project 4.3 Co-Locate the Data Center at External FacilityDate of Status Planning March 13, 2015
% Complete 10% Project Schedule Link
Project Manager Larry Short
Leader and Team *Paula Ross, Oscar Villar, Greg Rhodes
CFISD’s Legal Counsel has approved the CyrusOne contract, and the contract was finalized by CyrusOne and delivered to Polly Gifford at Education Service Partners (EPS) for review. EPS reviewed the contract and provided CyrusOne with a list of technical considerations. Currently, CyrusOne is reviewing EPS’ considerations. Specific requirements about the number of cages and connections is being discussed. The priority to get CyrusOne up and running is now a top concern as this is a dependency for staying on schedule for the network upgrades scheduled this summer.
Table of Contents
Project 5.1 Replace Telephone Systems with Voice over IPDate of Status Planning March 13, 2015
% Complete 10%
Project Manager Larry Short
Leader and Team *Frankie Jackson, Paula Ross, Roland Padilla
Stuart Henderson, an AT&T technical
consultant, is preparing a 36-Month Contract
and Billing Plan including the Plexar and
VOIP services.
Polly Gifford, from Education Partner
Solutions (EPS), reviewed the original
proposal against CFISD’s historical
information and eRate implications, and
found discrepancies in the licensing and
handset counts. As a result EPS has
requested updated documents from AT&T.
Roland Padilla, CFISD Telecommunications
Analyst, is working with Henderson to
prepare an accurate count of devices across
the district; and develop an implementation
plan.
Stuart Henderson, from AT&T, was supposed to deliver a response by March 16, 2015
however said he was still waiting on costs from AT&T therefore the schedule is delayed.
Table of Contents
Project 6.1 Install Technology Infrastructure in New SchoolsDate of Status Planning March 6, 2015
% Complete 10% Project Schedule Link
Project Manager Larry Short, Charity Farve
Leader and Team Paula Ross, Oscar Villar
Frankie Jackson and Thomas Hollister participated in a 50% construction document review for
elementary school #55 on Thursday, March 5, 2015. A review of the network distribution closets, cabling
requirements, and placement of technology infrastructure components was discussed.
Elementary School 55
50% Construction Document Review
Thomas Hollister with DBR
Senior Technology and Security Consultants and
Security and Technology Designer
Table of Contents
Cy-Ridge Hub
CyrusOne – Core 2
(data center)
Cy-Woods Hub
Berry Center Hub
Cy-Lakes Hub
Bleyl Hub
(data center)
ISC – Core 1
(data center)
Dean Hub
Wav
e 1
Hub Ends
Wav
e 2
High Schools
Wav
e 3
Middle Schools
Wav
e 4
Elementary Schools
Wav
e 5
Service Centers
High-level Deployment Strategy
Cy-Ridge Hub
CyrusOne – Core 2
(data center)
Cy-Woods HubBerry Center Hub
Cy-Lakes Hub Bleyl Hub
(data center)
ISC – Core 1
(data center)
Dean Hub
Network Hub Design
1. Cy-Woods Router
Cy-Woods HS
Carlton Center
Cy-Ranch HS
Spillane MS
Smith MS
Goodson MS
Hamilton MS
Salyards MS
Black ES
Warner ES
Keith ES
Farney ES
Robison ES
Hamilton ES
Sampson ES
Ault ES
Moore ES
Swenke ES
Chiller Plant
Carlton Center
2. Berry Ctr Router
Cy-Fair HS
Langham Creek HS
Anthony MS
Aragon MS
Arnold MS
Truitt MS
Postma ES
Birkes ES
Copeland ES
Lamkin ES
Holmsley ES
Horne ES
Millsap ES
Rennell ES
Police Station
Telge Transp.
Science Resource Ctr
Berry Center
Cy-Fair Annex
Barker Transp
Exhibit Center
3. Cy-Lakes Router
Cy-Lakes HS
Cy-Springs HS
Hopper MS
Kahla MS
ALC West
Thornton MS
Watkins MS
Andre ES
Duryea ES
McFee ES
Robinson ES
Metcalf ES
Emery ES
Hemmenway ES
Jowell ES
Lieder ES
Sheridan ES
Tipps ES
Walker ES
Wilson ES
4. Cy-Ridge Router
Cy-Ridge HS
Cy-Falls HS
Labay MS
Danish ES
Adam ES
Willbern ES
Emmott ES
Fiest ES
Hairgrove ES
Lowery ES
Owens ES
Telge Ag Barn
Eldridge Transp.
Eldridge Ag
ELC Smokey Trail
5. Bleyl Router
Bleyl MS
Cy-Creek HS
Windfern HS
ALC East
Campbell MS
Francone ES
Hancock ES
Matzke ES
Yeager ES
Pridgeon Stadium
Falcon Annex
Falcon Transp
Windfern Annex
Maintenance Ctr
6. Dean Router
Dean MS
Jersey Village HS
Cook MS
Lee ES
Bane ES
Kirk ES
Bang ES
Frazier ES
Gleason ES
Holbrook ES
Pope ES
Post ES
Reed ES
Food Ser Warehouse
Food Production Ctr
* Denotes priority campuses
Preliminary Project Schedules
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2016 2017 2018 2019 2020
2.1 Install Network Electronics Infrastructure
3.1 Upgrade Fiber and Cabling Connectivity
4.1 Build Virtualized Server Data Center
4.2 Install a Storage Area Network (SAN)
4.3 Co-locate Data Center at CyrusOne
4.4 Build Backup, Recovery, and Business Continuity
5.1 Replace Telephone System with VoIP Communications
5.2 Replace Administrative Staff Technology
5.3 Replace Network Printers and Print Servers
6.1 Install Technology in New Schools
1.1 Install High Speed Wireless Assess Infrastructure
3.2 Upgrade Electrical Power and Air Conditioning
Table of Contents
iSphere Weekly Summary
SummaryWith the district running a skeleton crew during Spring break week, the focus was keeping the campus walkthroughs in motion, updating schedules in the project management system, and reconciling project documents. The following are links to project management related documents.
• Deployment Strategy
• Status of Comprehensive Walkthroughs, Site Visits, Issues, Action Items, and Risks
• AP Placement Spreadsheets: High School, Middle School
Meetings included:
• Mar 10 – Presidio Design Status Meeting, led by Oscar Villar
• Mar 11 – Presidio Status Meeting, led by Charity Farve
• Mar 11 – Layer3 Status Meeting, led by Paula Ross
• Mar 12 – EPS eRate Discussion, led by Larry Short
• Mar 13 – Presidio “Site Visit” Discussion, led by Charity Farve
Open ItemsThe following are open items that are underway as priority tasks.
• CyrusOne Contract Review by CFISD
• Fiber Audit Review from EPS
• Final Technical Network Design from EPS
• Schedule Workshop with Vendors
• Summer Work Schedule – will review draft spreadsheet at next weekly meeting.
• Working with vendors and CFISD team to identify dependencies and risks across all the projects.
• Budget Impact Component to be added to PCR form.
• 6 Campus Wireless Cabling Analysis – will review the draft analysis at next weekly meeting.
iSphere Weekly Project Open Documents
Type Vendor Published Status Cost Document Title Short Description
SOW Presidio 4/9/2015Released to
DocuSign$258,878
Cabling Project for HUB Campuses
Pricing for HUB campuses as part of the wireless cabling project: Cy-Lakes HS, Cy-Ridge HS, Bleyl MS, Dean MS.
Contract CyrusOne 3/7/2015Under Review
by CFISDUnknown CyrusOne Contract Agreements for data center hosting space.
PCR Presidio 3/11/2015Under Review
by EPS$17,935
CyRanchAquatics_IDF_021415 v02
Pricing to install additional IDF closet and conduit at Cy-Ranch Aquatics Center.
SOW BlueCat 2/26/2015Under Review
by EPSUnknown
CFISD-DDI-SOW-022615-01
BlueCat Networks to assist with the implementation of BlueCat solutions within the CFISD environment.
PCR Presidio 3/3/2015Under Review
by CFISD$1,423
Hamilton Middle School MDF Floor Core
Floor core penetration from 2nd floor MDF to 1st floor is full, and will require an additional hole drilled at Hamilton MS.
Table of Contents
Table of Contents
Goal Status Focus Area
1.1 Pass 1 – Swap Out Wireless Access Points Active District-wide
2.1 Enterprise Internet Planning District-wide
2.1 Internet Access – OnNet Internet with Internet and SIP Planning District-wide
2.1 Internet Access Planning District-wide
3.1 Dark Fiber Service Planning District-wide
3.1 Data Cabling Planning District-wide
2.1 Internet Gateway Router Planning District-wide
2.1 NextGen Firewall/UTM/Content Filter Planning District-wide
2.1 Data Center NOC Ethernet Switch, WAN Router, Access Switch Active Data Center
2.1 Data Center NOC Fiber Channel and Server VM Host Active Data Center
2.1 Uninterruptible Power Supply (UPS) Planning District-wide
5.1 Replace Telephone System (VOIP) Planning District-wide
4.3 Co-Locate Data Center at an External Facility Active Data Center
4.4 Build Backup, Recovery, and Business Continuity Planning District-wide
3.1 Pass 2 – Install Wireless Cabling Active District-wide
2.1 DNS/DHCP/IPAM Planning District-wide
4.1 Build a Virtualized Server Data Center Inactive District-wide
4.2 Install a Storage Area Network (SAN) Inactive District-wide
5.2 Replace Administrative Staff Technology Inactive District-wide
5.3 Replace Network Printers and Print Servers Inactive District-wide
6.1 Install Technology Infrastructure in New Schools Inactive District-wide
3.2 Upgrade Electrical Power and Air Conditioning Planning District-wide
4.4 Data Center Upgrades Planning District-wide
iSphere Weekly Project Status
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