2015 cac conference - presentation
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46th Annual Oratorical Chairpersons Conference
Welcome & Greetings2
2015 Conference Objectives
EducateEducate our contest staff on how to conduct the contest correctly , with proper tabulation, and procedures.
Ensure contest uniformity and consistency.Ensure that our contests are the same for everyone and every time.
Continue to increase contest participation.
Opportunity to evaluate National and Department procedures
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2015 Conference Agenda Review4
46th ANNUAL MEETING OF DEPARTMENT ORATORICAL CHAIRPERSONS17th ANNUAL NATIONAL AMERICANISM CONFERENCE
INDIANAPOLIS, INDIANASeptember 25 - 27, 2015
The American Legion High School Oratorical Scholarship Program –“A Constitutional Speech Contest.”
8:15 a.m.Call to OrderDavid King (KY
Invocation, Pledge of Allegiance & POW/MIA Empty Chair Ceremony
Victor Desloover (IA)
Remarks; Introductions; Conference ObjectivesDavid King (KY)
Welcome & GreetingsRichard Anderson (CT)
ChairmanNational Americanism Commission
Dale Barnett (GA) National CommanderThe American Legion
8:45 a.m. Review of the 2015 Contests
Shayne Abrahams Sr. (IN)
9:00 a.m.Oratorical College (Session 1)
“How to Conduct the Oratorical Contest”Anthony Paternostro (NY)
9:30 a.m. Oratorical College (Session 2)
Tabulation & Tie-breaking Procedures on Excel Contest Scoring & Tabulation Program
Jan Scott (AK)
10:00 a.m.Break
10:15 a.m.Samantha O’Conner
Executive DirectorIndiana High School Forensic Association
10:45 a.m.Cherian Koshy
Director of DevelopmentNational Speech & Debate Association
11:30 a.m.Lunch (On your own)
1:00 p.m.“How to Promote Your Contest”
Small Groups Break OutsDavid King (KY)
3:00 p.m.Break
3:15 p.m.2016 National Finals Planning
Shayne Abrahams Sr. (IN)
3:30 p.m.Open Forum; Questions and Answers
David King (KY)
4:00 p.m.Recess
7:00 p.m.Reception Honoring Program Chairpersons and The American Legion
VolunteersMeridian Ball and Circle Suites
Sheraton Indianapolis City Centre Hotel –Lower Lobby – Light Refreshments & Cash Bar
Hosted by S. A. Van Dyk, Inc.
2015 Conference Agenda Review5
Sunday, September 27, 2015
7:30 a.m. Catholic Mass:Sheraton Indianapolis City Centre Hotel - Meridian West, Lower Lobby
7:30 a.m. Protestant Worship Service: Sheraton Indianapolis City Centre Hotel - Meridian Center, Lower Lobby
9:00 a.m.Call to Order
David King (KY)Conference Chairman
Panorama Ballroom, 21st Floor, Sheraton Indianapolis City Centre Hotel
Post Everlasting ServiceVictor Desloover (IA)
Conference Action Items; Staff Follow-Up
Shayne Abrahams Sr. (IN)Assistant Director
Americanism Division
For the Good of The American Legion; Closing Remarks; Benediction; Adjourn
David King (KY)Conference Chairman
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http://www.legion.org/oratorical/226815/florida-youth-wins-oratorical-finals
2015 Contests In Review
2015 National Finals Contests in Review
National Champion
Geeta Minocha (FL)
2nd Place
Rowan MacWan (IL)
3rd Place
Emma Skahill (IA)
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2015 National Finals Contest In Review
2015 Semi-Finalists:
Austin Muraille (Fr) Oona Mackinnon-Hoban (ME) Caroline Donaldson (MN) Aubrey Snider (OK) Jonathan Corbin (VA) Cady Crosby (WA) Geeta Minocha (FL) Rowan Macwan (IL) Emma Skahill (IA)
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2015 National Finals Contest In Review
52 Department Finalists competed in the National Finals.
100% Participation for 2016!!!!!
9 Repeat contestants from 2014
13 Home-schooled contestants
Saturday evening Parent and Chaperone “social mixer” was a HUGE SUCCESS!!
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2015 National Finals Contest In Review
The rewards are enormous in terms of memories, friendships, knowledge gained & Scholarships received.
Goal of the contest operation is invisibility therefore letting the contestants shine through.
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2015 National Finals Contest In Review
After Action Results:
Overall , great event!
Wyndham, great venue!
Outstanding volunteer and staff contributions!
Online Certification!
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Oratorical College
“How to Conduct the Oratorical Contest”• Mr. Anthony Paternostro (NY)
Department of New YorkOratorical Chairman
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Oratorical College
Department Final Contests
SHALL CONFORM with National Contest procedures, rules & regulations
It is strongly recommended that ALL contests follow the National Contest procedures, rules & regulations.
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Oratorical College
National Finals Contest Scholarships: 1st -- $18,000
2nd -- $16,0003rd -- $14,000
Semi Finals -- $1,500Quarter Finals -- $1,500
And an all-expensed paid trip to Cincinnati, Ohio,August 26th – August 30th , 2016. In Cincinnati the National Champion and his or her chaperone will be honored at The American Legion National Convention as part of the American Legion Youth Champions delegation.
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Oratorical College
National Finals Contest Scholarships
May be used to attend any college or university in the United States or possession
Eight years to use the scholarship after it has been awarded
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Oratorical College
Prepared Oration
Contestants MAY have a copy of their Prepared Oration in the First Holding Room
They will leave the copy behind after commencing the contest!!
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Oratorical College
Prepared Oration
Eight to ten minutes in length.
Assigned Topic Discourse
Three to five minutes in length.
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Oratorical College
Assigned Topics for 2016 Oratorical Contest
Amendment 8
Excessive bail shall not be required, nor excessive fines imposed, nor cruel and unusual punishments inflicted.
Amendment 26
Section 1. The right of citizens of the United States, who are eighteen years of age or older, to vote shall not be denied or abridged by the United States or by any State on account of age.
Section 2. The Congress shall have the power to enforce this article by appropriate legislation.
Article 1 Section 9 Paragraph 2
The privilege of the Writ of Habeas Corpus shall not be suspended, unless when in Cases of Rebellion or Invasion the public Safety may require it.
Article 1 Section 6 Clause 1
The Senators and Representatives shall receive a Compensation for their Services, to be ascertained by Law, and paid out of the Treasury of the United States. They shall in all Cases, except Treason, Felony and Breach of the Peace, be privileged from Arrest during their Attendance at the Session of their respective Houses, and in going to and returning from the same; and for any Speech or Debate in either House, they shall not be questioned in any other Place.
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Oratorical College
Props
The United States flag is
considered to be a prop if
contestant were to grope or grasp the flag.
Simply pointing at the flag is NOT considered using it as a prop.
Dressing in a costume is considered to be a prop
No medals from previous competitions.
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Oratorical College
Judges
WILL be seated in DIFFERENT LOCATIONS in the contest facility.
WILL NOT be identified in advance to the Contestants!!
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Oratorical College
Tools to help you “The Contest on legion.org”
How to Conduct the Oratorical Contest
National Finals ContestJudges BriefingPublic Service Announcements (PSAs)
Rules Brochure (online) Chairman’s Guide Promotional Brochure Program Webpage National Staff
Do not hesitate to call, write, or send an e-mail
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Oratorical College
Printed program publications Oratorical publications are bulk-shipped to the Department Headquarters by the middle of June.
Available ONLINE!!!
National Headquarters apologizes for delays!!!
Don’t wait….Recruit 24/7 and 365!!!
It is the responsibility of the Department Headquarters to distribute as they see fit.
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Oratorical College
Resources:
• http://www.legion.org/oratorical/how-to-videos
Videos (1-9 & 11)
• http://www.legion.org/documents/pdf/oratorical_the_judges_briefing.pdf
•
http://www.legion.org/documents/pdf/oratorical_the_judges_briefing.pdf
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Oratorical College
Summary
Helpful Hints
Questions?
Parking Lot Issues?
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Tabulation and Tie Breaking Procedures(Tabulation & Tie-breaking Procedures on Excel
Contest Scoring & Tabulation)
•Jan Scott (AK)Department of Alaska Oratorical Chairperson
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Tabulation Procedures
Five judges are designated as PRIMARY; the other two judges are ALTERNATES.
The more the merrier!
Discussion of methods to determine the primary and alternate judges.
Whatever method is used ensure at least two people are involved in the process!
When to use alternates?
Let’s hear from you!
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Tabulation Procedures
Number the judges scorecards 1 – 5 for the five primary judges
Write a BIG “A” on the alternate judges’ scorecards!!
ONLY the FIVE PRIMARY JUDGES’ SCORECARDS ARE USED TO DETERMINE A WINNER!!!!
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Tabulation Procedures
Record of Choice on Judge’s Score Card – Highest # of Final Total Points is the 1st place winner and so on
This data is transcribed to the Tabulation Card for each respective judge in the Contestant Record of Choice Block
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Tabulation Procedures
Contest Tabulation Process
WILL be done in private NO CONTESTANTS, COACHES,
PARENTS in the same room
Don’t sacrifice accuracy for contest expediency!
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Judges Score Card30
1 2 3 4
Prepared Oration 12 points
Assigned Topic 4 points
Prepared Oration 12 points
Assigned Topic 4 points
Prepared Oration 12 points
Assigned Topic 4 points
Prepared Oration 16 points
Assigned Topic 6 points
1 2 3 4
Prepared Oration 6 points
Assigned Topic 4 points
Prepared Oration 6 points
Assigned Topic 4 points
Prepared Oration 6 points
Assigned Topic 4 points
Prepared Oration
Assigned Topic
THE AMERICAN LEGION
A. CONTENT
3. Were body actions -- poise, eye
contact, posture, gestures, facial
expressions -- appropriate?
3. Was the speech logical, well organized,
and developed?
4. Did the student show a
comprehensiveness of knowledge of the
subject matter?
1. Was the speech original, fresh, and
direct, applying the student's
knowledge?
2. Did the student skillfully select
examples, descriptions, analogies, and
specific data?
HIGH SCHOOL ORATORICAL SCHOLARSHIP PROGRAM - "A CONSTITUTIONAL SPEECH CONTEST"
JUDGE'S SCORECARD
Score all contestants - NO TIES PERMITTED
Final Total Points
NAME OF JUDGE:
SUB-TOTAL
PENALTIES: 1 point for each minute or
fraction thereof over or under allotted
time
1-10 points for failure to speak on the Constitution
Position Number - 1, 2, 3, 4, 5, 6
(Highest Points = 1st place, second highest points = 2nd place, etc.)
B. SPEAKING SKILLS
1. Did the student use volume, rate, pitch,
and diction effectively?
2. Rate the speaker's style: language
use, word arrangement and selection,
and transitions.
Contestants
Tabulation Card31
Tabulation Procedures
The National Americanism Commission STRONGLY recommends that Departments consider the use of the Excel Spreadsheet Tabulation Program for the scoring and tabulation of the Department Oratorical Finals Contest.
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Excel Spreadsheet Tabulation Program33
http://www.legion.org/oratorical/resources
Two - Way Tie - Breaker
CONTESTANTS
RECORD OF CHOICE
CONTESTANTS
FINAL TOTAL POINTS
JUDGES C #1 C #2 C #3 C #4 C #5 C #1 C #2 C #3 C #4 C #5 1 5 4 3 2 1 62 67 71 78 91 2 4 1 5 2 3 74 93 69 87 84 3 2 3 1 4 5 89 85 92 80 79 4 5 4 3 1 2 65 73 79 90 88 5 4 5 2 3 1 74 67 91 85 94
TOTALS 20 17 14 12 12 364 385 402 420 436
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Three - Way Tie - Breaker
CONTESTANTS
RECORD OF CHOICE
CONTESTANTS
FINAL TOTAL POINTS
JUDGES C #1 C #2 C #3 C #4 C #5 C #1 C #2 C #3 C #4 C #5
13 2 1 5 4 81 87 90 62 74
21 3 4 2 5 93 82 73 87 68
34 3 2 1 5 67 74 81 88 63
42 3 1 4 5 87 81 93 67 61
52 1 4 3 5 79 86 74 76 72
TOTALS 12 12 12 15 24 407 410 411 380 338
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Second Place Winner?
CONTESTANTS
RECORD OF CHOICE
CONTESTANTS
FINAL TOTAL POINTS
JUDGES C #1 C #2 C #3 C #4 C #5 C #1 C #2 C #3 C #4 C #5
13 2 1 5 4 81 87 90 62 74
21 3 4 2 5 93 82 73 87 68
34 3 2 1 5 67 74 81 88 63
42 3 1 4 5 87 81 93 67 61
52 1 4 3 5 79 86 74 76 72
TOTALS 12 12 12 15 24 407 410 411 380 338
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1
Four - Way Tie - Breaker37
For National Contest, decided by meeting of all judges!
May vary for Post and Department level Contest!
Let’s hear from you!
Summary
Best Practices?
Questions?
Parking Lot Issues?
Resources:
• http://www.youtube.com/watch?v=kVOVG44qTtQ
• http://www.legion.org/oratorical/resources
Tabulation & Tie-breaking Procedures on Excel Contest Scoring & Tabulation
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How To Promote Your Contest
• Mr. David King (KY)Conference Chairman
Department of KentuckyOratorical Chairman
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Today’s High-School Student
Access to smart phones89 % — high school students (grades 9–12)
73 % — middle school students (grades 6–8)
Project Tomorrow, Speak Up survey (of 3.4 million students, teachers, administrators and parents) (last
quarter 2013)
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Electronic Promotion41
“Everything is online. Everyone is online. The Internet is where we all go for information about everything. If you’re not online, you don’t exist.
Even if you’ve done OK without a website, times change. Just because it’s worked so far, doesn’t mean it will continue to work for you.“
Ken Mueller, author
Does Your Program Exist?
Four states do not have a website.
Six states get an “error” message.
Ten states link to the main Department site, which has noinformation on the Oratorical program.
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Care and Feeding
Recruit, Recruit, Recruit!
Regular training sessions!
Encourage!
Support!
Congratulate!
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Schools – In Person
• contact• visit• get in front of students• speech & debate clubs – awards – tourneys• school newspaper• government/civics classes• parent clubs (PTA)•High school Forensic Associations •24/7….365!!
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Posts
Auxiliary Unit
SAL Squadron
Community-based Organizations
Past Participants
Other Youth Groups
Churches
Coaches/Counselors/Teachers
Promoting Contests – Allies 45
How To Promote Your Contest
Summary
Best Practices?
Questions?
Parking Lot Issues?
Small group break outs sessions
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2016 National Finals Contest Planning & Arrangements
•Shayne Abrahams Sr. (IN)Americanism Division
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2016 National Finals Contest Dates
April 15th - 17th
Wyndham Indianapolis West
Travel date is Friday, April 15th
ONLINE CERTIFICATION of Department winner due to National Headquarters by MARCH 18!
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2016 Contest Administrative Requirements
Online Department Certification link will be live mid November 2015.
http://www.legion.org/administration/oratorical/registration/officials
Password: YpBsR3p
Contestant and Chaperone information must be completed ONLINE immediately following Department finals.
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2016 National Finals Contest Travel Requirements
Contestants will agree by completing their portion of the Online Certification to arrive Friday, April 15th .
Once flight is booked, contestants are financially obligated.
Travel arrangements are made by National Headquarters, not the Dept., not the Contestant.
Beware of Custody issues! (NC – 2012)
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2016 National Finals Contest Travel Requirements
We will try to fly contestant and chaperone from the airport as designated on the Online Certification; however if a more reasonable airfare can be obtained from a near-by larger airport we will use this airport for travel and reimburse mileage.
We can make airline reservations for other family members, etc. that desire to attend the National Finals via the Online Certification.
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2016 National Finals Contest Travel Requirements
A 400-mile limit/arrive by 4:00 p.m. requirement continues to be in place for those contestants that desire to drive – we are flexible with this requirement on a case-by-case basis
(APPROVAL MUST STILL BE GRANTED BY NATIONAL HEADQUARTERS TO THOSE THAT DESIRE TO DRIVE!)This a National Americanism Commission mandated requirement
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2016 National Finals Contest Travel Requirements
Contestants MUST be accompanied by a CHAPERONE!! (Standing Resolution)
We still pay $18.00/day per diem to BOTH the contestant and chaperone ($4.50 per quarter day)
Mileage rate $.18 per mile to either the contestant or chaperone -- not both
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2016 National Finals
Contest pairing bracket drawn by the Youth Activities Subcommittee and approved by the National Americanism Commission during the 2015 Spring Meetings.
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2016 Contest Pairings Bracket56
Future Dates - National Finals
April 15 – 17, 2016
April 21 – 23 , 2017
April 13 – 15 , 2018
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Future Dates – Oratorical Chairman's Conference58
September 24th – 25th, 2016
September 23rd – 24th, 2017
September 29th – 30th, 2018
American Legion Scouting59
On October the 27th from 1:00pm to 4:00pm (ET), the American Legions Americanism Division will conduct its third annual Scouting Chairman’s Conference Session.
This year’s conference session will be held via TELEPHONE CONFERENCE CALL and is for all American Legion Scouting Department Chairmen and or their designees.
The cost of the conference call is free and conference agenda topics will include; updates from your National Headquarters staff, updates from your American Legion Boys Scouts of America liaison, and opportunities for you to dialogue with other departments!
Agenda and additional details to follow. To register, please follow the below link.
http://www.legion.org/scouting/scoutingconference
Post Everlasting 60
46th Annual Oratorical Chairperson Conference
Staff Action Items:1. Pending Resolutions
2. DVD’s?
3. Stop Watch Feature on Smart Phones?
Shayne Abrahams (IN) Americanism Division
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46th Annual Oratorical Chairperson Conference
Open Forum & Parking Lot Issues
David King (KY) Oratorical Conference Chairman
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For the good of The American Legion63
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