2015 irdr briefing texas department of information resources monday, october 26 th 2:00-3:00pm

2015 IRDR Briefing

Texas Department of Information ResourcesMonday, October 26th 2:00-3:00pm

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October 26th, 2015 Texas Department of Information Resources 2015 IRDR Webinar Briefing

2

Asking Questions

• Key questions into the Question pane at any time– IRDR questions will be read aloud and answered at

the next Q&A break– Some questions may be answered post-event– Summary of Q&A will be posted on IRDR site

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Welcome!

• Of the 121 registrations today – 102 agencies, 19 Institutions of

Higher Education (IHE)

• Recorded webinar and Q&A summary will be posted on IRDR webpage following the webinar.

• CPE Credit

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

DIR Staff

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Deborah Hujar

Matt Kelly

EndiOllis

Director of Planning & Policy

IRDR Analyst

SSPTeam Lead

Texas Department of Information Resources 2015 IRDR Webinar Briefing

Poll #1

• Would you like to receive your agency’s 2013 IRDR?

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Agenda

• General Info– Q & A

• 2015 IRDR Content– Q & A

• Data Collection– Q & A

• Wrap up

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Higher Education Exemption

• Education Code, Section 51.406, exempts IHEs from the requirements of IRDR reporting, Government Code, Section 2054.097, which means they are no longer required to:

1. submit the results of their IRDR, or 2. develop IR Corrective Action Plans to address

non-compliance with state IR requirements.

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Background

• Government Code, Section 2054.0965 & 2054.097• The IRDR is a standardized survey that:

– Measures an agency’s progress against the State Strategic Plan (SSP)

– Confirms that the agency is in compliance with the state's IR-related statutes, rules, and standards

– Examines how each IR deployment has supported the agency's mission, goals, and objectives

• What does DIR do with the results?

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

IRDR Goals

1. Make it more useful for agencies

2. Make it more useful for DIR and state leadership

3. Reduce reporting burden for agencies

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

IT Planning and Reporting Framework

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Poll #2

• What is the extent of your previous IRDR involvement?

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

What’s New?

• Part 4: Major Databases and Applications• Part 5: Optional Topic Evaluation • Data collection portal – Archer • Coming soon: Higher Ed Accessibility Survey

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

General Information

• IRDR Webpage• Instructions• Question Map• State Strategic Plan• Self-Reporting• Sensitive Data• Key Dates

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Question Map Example

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

General Info

• State Strategic Plan– New Plan will be published Nov 1

• Changes to Part 3– Alignment towards technology initiatives– Progress toward 2014-2018 priorities

• Self reporting• Sensitive data

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Key Dates

• Instructions Released – 10/06• Collection tool released – 10/20• Briefing webinar – 10/26• Submission deadline – 12/01• IR-CAP process Spring 2016

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

General Info - Q & A

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Agenda

• General Info– Q & A

• 2015 IRDR Content– Q & A

• Data Collection– Q & A

• Wrap up

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Poll #3

• About how many people in your organization will have some involvement in the 2015 IRDR?

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

2015 IRDR Questions

• 274 total (including optional, logic, and comment questions)• 71 new questions• 2011: 336• 2013: 244• 2015: 206 required

– 2 Narrative Required– Not prepopulated

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

IRDR Outline

• 2013– Part 1: Agency Environment (163)– Part 2: Compliance (56)– Part 3: State Strategic Plan (18)– Part 4: Major DB and Apps (6)

• 2015– Part 1: Agency Environment (170)– Part 2: Compliance (40)– Part 3: State Strategic Plan (27)– Part 4: Major DB and Apps (9)– Part 5: Maturity Evaluation (28)

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2015 IRDR Webinar Briefing

Part 1 – Agency Environment

• Deleted “Social Media” section• Added “Data Management” section• Removed significant portion of “Shared Networks”• Added questions to “Contracting” – SB 20

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Part 1 – Agency Environment

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Part 2 – Compliance with State Standards

• This part feeds into IR-Corrective Action Plan process (spring)• Security (15q) (7q)• Accessibility (11q) (6q)

• New requirement:– 2.02.08 Each agency must comply with suggestions for agency cost savings

provisions as defined in 1 TAC 206.56 or 1 TAC 206.76. (1,500+ employees)

• Click to the left of question number to get the hyperlink.

• Unanswered questions assumed “not in compliance.”October 26th, 2015

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2015 IRDR Webinar Briefing

Part 2 – Compliance with State Standards

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Part 3 – SSP Alignment

• Reliable & Secure Services – Security, Continuity of Operations, Connectivity

• Mature State IT Resources Management – IT Funding, IT Planning & Governance, IT Workforce

• Cost Effective & Collaborative Solutions – Legacy Modernization, Cloud Services, Shared Services

• Data Utility – Data Management & Governance, Open Data, Data Analytics

• Mobile & Digital Services – Mobile Applications, Digital Services, Internet of Things

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Part 3 – SSP Alignment

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Part 4 – Major DB and Apps

• Legacy Systems Study agencies exempted from completing Part 4 in 2013.

• Statute requires conducting inventory of major databases and applications for each IRDR.

• We will provide 2011 templates individually, which will be uploaded to the Archer portal with updates made.

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Part 4 – Major DB and Apps

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Part 5 – Optional Topic Evaluation

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2015 IRDR Content – Q & A

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Agenda

• General Info– Q & A

• 2015 IRDR Content– Q & A

• Data Collection– Q & A

• Wrap up

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Poll #4

• What are the benefits to your organization for completing the IRDR?

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Data Collection - Archer

• Demonstration• Logging in• Navigating dashboard & workspace• Delegating • Editing and saving progress• Reviewing and submission• Hints & Support

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Archer Login

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URL: https://egrc.archer.rsa.com/Default.aspxInstance: 20224

Texas Department of Information Resources 2015 IRDR Webinar Briefing

Dashboard

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Workspace

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Workspace (cont.)

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Delegating & Review

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Saving Progress

• When in doubt, click Save and Continue often!• Click Save when done with the current screen• If you close the browser or click the , any unsaved changes are

lost• No warning is given if you navigate away from unsaved changes

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Submitting

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Helpful Hints & Support

• Use the instructions document for recording responses• Do not use your browser’s back button – press the x in the upper

right• Save often!• Click the icon to the left of the questions number for help text• Use IE for best results • Use password reset if you forget your log-in info• Email GRC@dir.texas.gov for portal assistance• Email irdr@dir.texas.gov for content questions

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Data Collection – Q & A

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Wrap up & Next Steps

• Submission Deadline Tuesday, December 1st, 2015.

• IR-Corrective Action Plan process begins Spring 2016.

• Data entry will freeze upon submission. Updates can be made by contacting irdr@dir.texas.gov.

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Texas Department of Information Resources 2015 IRDR Webinar Briefing

Thank You

For additional information contact:Matt.Kelly@dir.texas.gov

512.463.0424

or visit our IRDR page on DIR’s website:www.dir.texas.gov