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OFFICE OF HUMAN RESOURCES
EMPLOYMENT: CREATING POSTING
Barbara Rardin 2 6 Creating Posting.docx Updated 12/3/2019
CONTENTS NEXT STEP EMAIL RECEIVED .................................................................................................................... 3
LOG INTO PEOPLE ADMIN: ....................................................................................................................... 3
SELECT APPLICANT TRACKING SYSTEM ................................................................................................... 3
SELECT POSTINGS ..................................................................................................................................... 4
SELECT POSITION ...................................................................................................................................... 5
POSTING OFFLINE ..................................................................................................................................... 6
ADVERTISED POSITION TITLE ................................................................................................................... 6
POSTING DETAIL INFORMATION ............................................................................................................. 6
POSTING DETAILS ..................................................................................................................................... 7
SUPPLEMENTAL QUESTIONS .................................................................................................................... 8
APPLICANT DOCUMENTS ......................................................................................................................... 8
GUEST USER ............................................................................................................................................ 10
SEARCH COMMITTEE MEMBERS—SEARCH CHAIR IS REQUIRED .......................................................... 11
RANKING CRITERIA ................................................................................................................................. 12
TAKE ACTION ON POSTING .................................................................................................................... 13
BUDGET ................................................................................................................................................... 13
ONE STEP GUIDE ..................................................................................................................................... 14
INDEX ...................................................................................................................................................... 15
Barbara Rardin 3 6 Creating Posting.docx Updated 12/3/2019
NEXT STEP EMAIL RECEIVED
You can create the positing
LOG INTO PEOPLE ADMIN: https://jobs.owens.edu/hr
SELECT APPLICANT TRACKING SYSTEM
Click on the 3 blue dots in the upper left corner
Select Applicant Tracking System
Under the User Group drop down field select Hiring Authority
Barbara Rardin 4 6 Creating Posting.docx Updated 12/3/2019
SELECT POSTINGS
Pick one: o Staff o Faculty (Full‐Time Faculty, Non‐Credit Instructors or Adjunct) o Student/FWS
Click Create New Posting
Click Create from Position Description
Barbara Rardin 5 6 Creating Posting.docx Updated 12/3/2019
SELECT POSITION
From the list below
Select the position by left clicking on it
Click on Create Posting from this Position Description
Barbara Rardin 6 6 Creating Posting.docx Updated 12/3/2019
POSTING OFFLINE
Are you posting offline? Most of the time this will not be applicable.
Click Create New Posting
ADVERTISED POSITION TITLE
Update the Advertised Position field o Is the position a regular full‐time or regular part‐time position?
Yes
Copy the position title to the Advertised Position Title No
Is the position and Adjunct Applicant Pool position? o Yes
The title will then be Applicant Pool for Adjunct Faculty, Dental Hygiene, Clinical Instructor 2018‐2019
These positions will be online for one fiscal year at which time in June of 2019 the positions will be closed down to keep the position current.
POSTING DETAIL INFORMATION
Select Search Committee Chair from list
BEFORE
AFTER
Barbara Rardin 7 6 Creating Posting.docx Updated 12/3/2019
POSTING DETAILS
Information will come over from the Position Description, including Essential Functions.
Make sure you add a “Search Committee Chair” as it is a required field
Select Next once you have completed everything on this page.
Barbara Rardin 8 6 Creating Posting.docx Updated 12/3/2019
SUPPLEMENTAL QUESTIONS
Click Add a question that will help narrow your candidates.
Pick a question from the list.
o Select the Check Box
o Select Submit
I don’t see a question in the list?
o Select Add a new one
o Select Submit
After you add the question check the Required
Select Next once you have completed everything on this page.
Barbara Rardin 9 6 Creating Posting.docx Updated 12/3/2019
APPLICANT DOCUMENTS
Select the documents that are required or Optional for the candidate to attach to their application.
Type of Postings
Staff Faculty SW/FWS
Applicant Documents Not Used
Optional
Required
Not Used
Optional
Required
Not Used
Optional
Required
Cover Letter X X X
Resume or Curriculum Vitae X X X
Transcript* X X X
Transcript1* X X X
Transcript2* X X X
Transcript3* X X X
Transcript4* X X X
Letter of Recommendation X X X
Letter of Recommendation1 X X X
Letter of Recommendation2 X X X
Media File X X X
Media File1 X X X
Portfolio X X X
*If you are asking for a degree then make it required.
Select Next once you have completed everything on this page.
Barbara Rardin 10 6 Creating Posting.docx Updated 12/3/2019
GUEST USER
If you have anyone off campus sitting on a search committee you will need to create a Guest User account.
o Click Create Guest User Account
Enter email address
o Select Updated Guest User Recipient List
o Select Save
Select Next once you have completed everything on this page.
Barbara Rardin 11 6 Creating Posting.docx Updated 12/3/2019
SEARCH COMMITTEE MEMBERS—SEARCH CHAIR IS REQUIRED
Select Add Existing User o Search for the user
OR o Search by the
Department o Select Search
OR
o Select Create New User Account Enter the employees information
First Name
Last Name
Email Address (John_Doe@owens.edu)
User Name (John_Doe)
Select Add Member to Search Committee
Select the box if the person is a Committee Chair
Select Save
Select Next once you have completed everything on this page.
Barbara Rardin 12 6 Creating Posting.docx Updated 12/3/2019
RANKING CRITERIA
At this time we will not use this feature.
Select Next once you have completed everything on this page.
Barbara Rardin 13 6 Creating Posting.docx Updated 12/3/2019
TAKE ACTION ON POSTING
Click Submit (move to Budget)
Add a comment (optional)
Click Submit
BUDGET
Will review the Posting
Will Submit (move to HR Employment)
Barbara Rardin 14 6 Creating Posting.docx Updated 12/3/2019
ONE STEP GUIDE Log into People Admin: Https://jobs.owens.edu/hr
Select Applicant Tracking System
Select Hiring Authority
Select Postings
Pick Staff, Faculty or Student/FWS
Click Create New Posting
Click on the position
Update information
Take Action on Position Request and select Submit (move to Budget)
Barbara Rardin 15 6 Creating Posting.docx Updated 12/3/2019
INDEX
Add a new one ................................................... 9 Add a question .................................................. 9 Add Existing User ............................................. 12 Add Member to Search Committee ................ 12 Adjunct Applicant Pool position ....................... 6 Advertised Position ........................................... 6 ADVERTISED POSITION TITLE ............................ 6 APPLICANT DOCUMENTS ................................ 10 Applicant Pool for Adjunct Faculty, Dental Hygiene, Clinical Instructor 2018‐2019 .......... 6
APPLICANT TRACKING SYSTEM ......................... 3 Applicant Tracking System ................................ 3 BUDGET ............................................................ 14 Committee Chair ............................................. 12 Create from Position Description ..................... 4 Create Guest User Account ............................. 11 Create New Posting ..................................... 4, 15 Create New User Account ............................... 12 Create Posting from this Position Description . 5
create the positing ............................................. 3 GUEST USER ..................................................... 11 Hiring Authority ................................................ 3 LOG INTO PEOPLE ADMIN ................................. 3 ONE STEP GUIDE ............................................. 15 POSTING DETAIL INFORMATION ...................... 6 POSTING DETAILS .............................................. 8 POSTING OFFLINE .............................................. 6 RANKING CRITERIA ......................................... 13 Search Committee Chair ................................... 7 SEARCH COMMITTEE MEMBERS .................... 12 SELECT POSITION ............................................... 5 SELECT POSTINGS .............................................. 4 Submit (move to Budget) .......................... 14, 15 Submit (move to HR Employment) ................. 14 TAKE ACTION ON POSTING ............................. 14 Updated Guest User Recipient List ................. 11 User Group ........................................................ 3
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