8 powerful tips to avoid mistakes in powerpoint

8 POWERFUL TIPS TO

AVOID EASY MISTAKES

IN POWERPOINT

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A PowerPoint presentation can

make or break your pitch.

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These are the best and most

powerful tips for your

PowerPoint slides…

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#1 When you place contents outside the content area

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PowerPoint helps you with this by providing you with ready made

templates and you can even use guide lines to make sure

everything is aligned and consistent with margins for every slide.

To use Guides:

1. To show the guides, in Excel, PowerPoint, or Word, click the View tab.

2. Then check the Guides box. To hide the guides, uncheck the Guides box.

3. Right click on the slide.

4. Choose add vertical guide or add horizontal guide.

5. The guide then appears and drag it to the best position. For more precision when setting guides: Hold ALT +

click the line.

SOLUTION

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#2 Unaligned elements

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PowerPoint offers a tool to help arrange elements be it images or

text called Arrange and Distribute.

To use Arrange and Distribute:

1. To show the arrange function, in Excel, PowerPoint, or Word, click the Home tab.

2. Select the elements you want to arrange.

3. Click on Arrange -> Position Objects -> Align.

4. Then choose the option which you find best.

5. Click on Arrange -> Position Objects -> Distribute.

6. Then choose the option which you find best and that’s it.

SOLUTION

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#3 Non-Brand Colours

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UpSlide always recommend using a colour palette when you build

slides. You will get your work done faster, enjoy building the slides

more and the slides will look more professional.

If you don’t have a colour palette – then this is how you set it up:

1. On the Design tab, click Colours.

2. Then click Customize Colours.

3. Add your brand colours using RGB #.

4. Name it as your Brand and save the new palette.

5. Now you can reuse this palette every time you create a new Office document.

SOLUTION

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#4 Using too many bullet points

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Don’t use too many bullet points – instead use text levels and

different slides to break up focus points. UpSlide suggest using

icons for the most impactful effect.

These are sites where you can find and use icons in your presentations:

• flaticon.com

• thenounproject.com

• iconmonstr.com

SOLUTION

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#5 Too much content in one slide

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Never put too many ideas on one slide, if there is too much going

on nobody will understand what they are meant to focus on and

what is the main point you are emphasising

The way to design a strong presentation slide is to:

• Have no more than six lines of text per slide.

• Have short, clear headings separate from the rest of the text.

• Use words or short phrases rather than long sentences.

• Use a large font.

SOLUTION

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#6 Punctuation Errors

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These errors are often hard to detect. PowerPoint allows you to

use the ‘Find & Replace’ function to help fix these errors.

How to use Find & Replace to fix double space errors:

1. Launch the Replace function.

2. Click to place your cursor in the Find what field, then press the Space bar twice.

3. Click to place your cursor in the Replace with field, then press the Space bar once.

4. Click Replace All.

SOLUTION

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#7 Issues with formatting when you copy and paste slides

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When you copy paste slides from Presentation A to Presentation

B, a lot of things can go wrong and you might have to manually

change the layouts of each slide, one-by-one, remove the master

and layouts created by copy/pasting etc. and much more.

When you want to copy slides and paste them in a different presentation…

• CTRL + A and copy all the content and then paste it in the new slide.

• Do not copy slide and then paste slide – as this is where you see all the formatting errors.

SOLUTION

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#8 Not using the correct text formats

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Use the layouts available in your PowerPoint so you know you are

using the correct slide.

If your slide doesn’t have the correct formatting:

1. Right click on the slide.

2. This will display all the layouts available – with different types of placeholders in their correct format.

3. Choose the best layout to match your content.

SOLUTION

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If you spend alot of your time creating and reviewing

slides then it’s highly likely you will have come across

these obvious but very common mistakes made in

PowerPoint. We hope you find our tips to be useful!

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UpSlide contains a feature which will

check, review, correct and fix any of

these mistakes in your presentation….

https://www.youtube.com/watch?v=BZtFUEChemI

| | 22TESTIMONIALS

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Canary Wharf, London, E14 5AB

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