adding occupants to rooms in ispacemaps.stanford.edu/ispace/addingoccupantsispace.pdfadding...

Adding Occupants To Rooms in iSpace

Entering Occupant Data in iSpace Viewing Occupant Floor Plans Getting a occupant report from OBI

ADDING OCCUPANTS - Entering Occupant Data in iSpace

1. Go to iSpace home page and and select Occupants….

ADDING OCCUPANTS - Entering Occupant Data in iSpace

2. Select Enter Application…

ADDING OCCUPANTS - Entering Occupant Data in iSpace

3. Select your buildingfrom the pick list, orenter the Quad-Bldgnumbers, or enter partof the building nameand click Search…

ADDING OCCUPANTS - Entering Occupant Data in iSpace

4. Click on the pencil for eachroom you want to add anoccupant (or occupants)…

ADDING OCCUPANTS - Entering Occupant Data in iSpace

5. A new browser windowopens. Click on SelectValue and choose SpaceOccupant…

ADDING OCCUPANTS - Entering Occupant Data in iSpace

6. Add the name in the box.You can use the last name andthen click Search to find thename as it is listed in the staffdatabase…

ADDING OCCUPANTS - Entering Occupant Data in iSpace

7. Click on your staff person’sname and it populates the field…

ADDING OCCUPANTS - Entering Occupant Data in iSpace

8. Your staff person is now listed as an occupant. You can either repeat the process for thesame room to add more occupants, or click on the browser window with the room list andselect the next room….

ADDING OCCUPANTS - Entering Occupant Data in iSpace

9. The floor plans now alsocontain Occupant names intheir rooms, along with a listfor all occupants on the floorof that building (floor plansupdates are available thefollowing day).

ADDING OCCUPANTS – Reporting and Downloading from OBI

10. You can report on all your occupants by searching for Org. Code or your Level 2 Parent code.

ADDING OCCUPANTS – Reporting and Downloading from OBI Reporting

11. Select your Org Code(s) and enter today’s date for the required field “Effective From”.

ADDING OCCUPANTS – Reporting and Downloading from OBI Reporting

12. Search result contains all names that have been entered in iSpace.

ADDING OCCUPANTS – Reporting and Downloading from OBI Reporting

13. Select the Export link, then choose Excel 2007.