administrative procedures for provisional voting amy strange nc state board of elections march 14,...
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Administrative Procedures for
Provisional Voting
Amy Strange
NC State Board of Elections
March 14, 2006
Board Member Obligations
1. Learn and apply the law
2. Train precinct officials
3. Name provisional voting coordinators
4. Secure custody of provisional ballot envelopes
5. Determine eligibility
6. Count ballots
1. Learn and apply the law
NCGS 163-166 and 163-182 08 NCAC 10B.0103 NC Provisional Voting Administrative Procedures
ftp://www.sboe.state.nc.us/Provisional/
2. Train Precinct Officials
1st choice: correct ballot for everyone
Fail safe measure: provisional ballot
3. Name a Provisional Voting Coordinator
At least one for each precinct
Precinct expert at: Trying to find voter’s registration information
Different last name? Call CBE?
Coordinator should:
Inform voter of right to vote provisionally
Write name in provisional pollbook
Write PIN # on ballot
Attach PIN labels to pollbook, envelope, instruction sheet
Coordinator trained to:
Accept and inspect completed envelope Is it sealed? Is update form attached? Is envelope filled out completely? Voter should correct any errors before leaving Keep ballots separate and secure
Keep envelopes sealed
Transport
4. Custody
CBE receives and secures provisional ballots and envelopes
Count envelopes Compare to provisional pollbook Signature, date and time
5. Determine eligibility
Procedures should be consistent, fair, impartial
Only registered voters of the county are eligible
Registered in county and resided there more than 30 days should be counted
Determining eligibility
Out-of-precinct may require partial count—keep these separate
Correct category on envelope
Don’t count ballot if eligibility cannot be determined
DO NOT OPEN envelopes if voter not eligible
6. Count ballots
Opening envelopes
Check ballot inside
Is PIN # on ballot?
If Primary, does party on envelope match ballot inside?
Partial counts
Two counters: one from each political party
Board members review
Observers may be present
Partial counts
State Board orders one process only:
Tally sheet
DO NOT ALTER VOTES
ON ORIGINAL BALLOTS!
Special circumstances
Extended Hours Voters
Separate extended hours provisional ballots from other provisional ballots
Voters must sign separate section of provisional pollbook
Only count if order remains valid at time of canvass meeting
Special circumstances Absentee voter with ID required
Becomes provisional ballot Provisional pollbook Complete envelope Attach pin labels Place absentee envelope & ballot in provisional envelope Store in secure provisional ballot container Mail voter instruction sheet
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