akola, ram adarsh, 330, adarsh colon7, near income …cenexcisenagpur.nic.in/website/tender/scan...
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orFICE OF THE ASSISTANT COMMISSIONER.CGST & Cx, DIVISION- AKOLA, RAM ADARSH, 330, ADARSH COLON7, NEAR INCOME TAX
sQUARE, GAURAKSHAN ROAD, AKOLA-444004 EMAIL cgstakolaugmail.com Phone: 0724-2452421, 0724-2452422
****k** *****
NOTICE PoR INVITING TENDER FOR HIRING OF VEHICLES IN coNT& CENTRAL EXC1SE DIVISION AKOLA RAM ADARSH, 330, ADARSH
cOLONY, NEAR INCOME TAX SQUARE, GAURAKSHAN ROAD, AKOLA FOR THE YEAR 2020-21
(01/08/2020 to 31/03/2021)
For and on behalf of President of India, sealed Tenders are invited for the
hiring of vehirles aong with Driver for the Office of the Assistant Commissioner
of CoSr & Central Excise Division-Akola at Ran Adarsh, 330, Adarsh Colony,
Near Ineone Tax Square, Gaurakshan Road, Akola-444004, for the financial
year 2020 21 for the period from 01.08.2020 to 31.03.2021.
The detailed terms and conditions are enclosed herewith in Annexure to
this Tender Notirc, In case of any difficulty, you may contact Office of thec
Assistant Commissioner of CGST & Central Excise Division- Akola Ram
Adarsh, 330, Adarsh Colony, Near Income Tax Square, Gaurakshan Road,
Akola on any wo king day during office hours on or before
The
www.cenexcisenagpur.nic.in.
11/08/2020.
Tender Notice Can be downloaded from the website
The intercsted Service providers are requested to submit their Tender
documents in the prescribed Quotation form duly signed and stamped, in a
sculed cover to the Assistant Commissioner, Office of the Assistant
Commissioner of CiST & Central Excise, Division- Akola ,Ram Adarsh, 330,
Adarsh Colony, Near ncome Tax Square, Gaurakshan Road, Akola.
Tenders can alo be sent by Registered Post/AD.
The last date for recelpt of Tender
The
:11/08/2020 up to 16-00 hrs.
Tenders shall be opened on 12/08/2020 at 12 00 hrs.
The tenders/quotations received incomplete and/or filed after the due
dale shall be sunmarily rejected. The parties who wish to be present at the
time of opening of Tender/Quotation may represent themselves or authorize
their represcntatives with an authority letter. Vchicles offered for services may also be requircd to be shown for lInspection to find out the actual condition
thereof after opening of Technical bid. The Assistant Commissioner cGST &
Central Excisc Division- Akola ,Ram Adarsh, 330, Adarsh Colony, Near Income
Tax Square, Gaurakshan Road, Akola reserves the right to accept or reject any or all tenders without assigning any reasons.
Encl; Annexure A-Terms & Conditions
Annexure B-Proforma for TECHNICAL BID
Annexure C-Proforma for FINANCIAL BID
(Sanjay P.Bais) Assistant Commissioner
F.No. 1(7)01/2020/Vehicle/Admn/^
Copy to A) The Superintendent (Computer Cel), CGST & Central Excise Hqrs., Nagpur
for posting the Said Tender Notice on the Departmental website immediately.
2) The Superintendent (Prev.) Vehicle In charge, CGST & CX. Division Akola
for Information.
3) Notice Board.
Akola, the 28th ,July, 2020
AN
NE
UR
E-A
TERMS&
cONDITIONS FOE PROVIDING VEHICLE
Earn
est M
on
ey
Dep
osit/B
id S
ecurity
as m
en
tion
ed
in P
ara
2 belo
w
refu
nd
ab
le in
1
the form of D
emand D
raft payable to the Pay and Accounts O
fficer, CB
EC
, Nagpur
mu
st acco
mp
an
y th
e te
nd
er p
er v
eh
icle
. Ten
ders w
itho
ut E
arn
est M
on
ey
Dep
ost a
nd
in any
oth
er fo
rm i.e. cheque, c
ash
etc. will N
OT
be considered.
Tech
nic
al a
nd
F
inan
cia
l b
ids sh
ou
ld b
e s
eale
d
in sep
ara
te e
nv
elo
pe a
nd
2.
thereafter put in another sealed envelope and super-scribed with "T
ender for H
iring of
Veh
icle
s" Th
e tech
nical an
d fin
ancial b
ids sh
ou
ld b
e cloarly
mark
ed "T
echn
ical
Bid
" o
r Fin
ancial B
id" o
n th
eir respectiv
e env
elop
es. The tender w
ill be o
pen
ed on
12.08.2020 at 12=00 hrs. in the office of the A
ssistant Com
missioner of C
GST &
Cen
tral E
xcise
Div
ision
-A
ko
la at R
am
Ad
arsh
, 33
0, A
darsh
Co
lon
y,
Near In
co
me
Tax
Sq
uare
, G
au
rak
sh
an
R
oad
, Ak
ola
-44
40
04
, b
efo
re th
e te
nd
er C
om
mitte
ean
d
Ten
dere
rs, if pre
sen
t.
Ty
pe o
f the v
eh
icle
s req
uire
d to
be su
pp
lied
:
Earnest M
oney D
eposit Sr.
Vehicle Type Non AC
N
um
ber o
f Jo
b
Description
(To
tal KM
S p
er (R
efu
nd
ab
le)
Month)
Hire for 20-25 days, m
aximum
2
00
0 K
MS
No.
veh
icle
s
Rs 6,000/
Sm
all C
ars: ie
. Maru
ti
Dezire an
d
similar ty
pe
of veh
icle
Th
e
co
ntra
ct
for th
e
ab
ov
e
veh
icles sh
all b
e
valid for
an
initial
perio
d
Up
to
3. 3
1/0
3/2
02
1
starting
from
d
ate
of sig
nin
g th
e co
ntract,
sub
ject to c
lau
se (2
5) o
f these
term
s&co
nd
ition
s T
he v
ehicles sh
all be req
uired
to o
pera
te /
trav
el a
ny
wh
ere
in lnd
ia
for official p
urp
ose
.
Th
e te
nd
ere
r sh
ou
ld
be d
uly
re
giste
red
with
co
ncern
ed
Cen
tral S
tate
G
ov
t 4.
auth
orities a
nd
sho
uld
be a w
ell esta
blish
ed
Tax
i ag
en
cy
/firm(h
ereinafter referred
to a
s
the agency/firm
). Su
ch
veh
icle providers sho
uld
also
su
bm
it deta
ils o
f oth
er s
uch
Go
vt
Organizations to
wh
ich they h
av
e e
xte
nd
ed
similar s
erv
ice in
the re
cen
t past
as w
ell as
the p
rese
nt.
Th
e ag
ency
/firm sh
ou
ld h
av
e su
fficient n
um
bers o
f the v
ehicles a
nd
driv
ers with
5. th
em
. In
case o
f br e
ak
do
wn
of v
eh
icle
or
no
n av
aila
bility
of d
river
at
an
y tim
e
the
firm
shall p
rov
ide su
bstitu
te v
ehicle / d
river a
s th
e c
ase m
ay
be
6 of m
ak
e o
lder th
an 0
1/0
4/2
01
8
as o
n d
ate
of su
bm
ission
of ten
der. A
pp
licant C
on
tractor
should mention the year of m
anufacture of the vehicles. In case the ren
derer intends to
Supply new
vehicle (showroom
condition) the renderer shall attach the copy of booking
receipts along with the tender docum
ents. Iin any case, no vehicle shallbe deployed till
the p
rop
er registratio
n n
um
ber issu
ed
by
Sta
te T
ran
spo
rt Au
tho
rities are
av
aila
ble
. Th
e
Contractor shall en
sure road w
orthiness of the vehicle, ensu
re neat an
d clean condition
of th
e vehicle
with goods upholstery,
interiors and deo
do
rants and regularly polished
exterio
r at all times d
urin
g th
e perio
d o
f con
tract. Th
e con
tractor sh
all also e
nsu
re th
at
the v
ehicle is in p
erfect run
nin
g co
nd
ition
at all times d
urin
g th
e c
urre
ncy
of th
e con
tract
Th
e
pap
ers
related
to
the
veh
icles in
clud
ing
p
rop
er in
sura
nce
pap
ers
of th
e v
ehicle
sho
uld
b
e av
ailable
/ k
ept
in th
e v
ehicle,
Also
req
uisite fo
rmalities
as
per R
TO
Act /
Rules
Th
e veh
icles to be p
rov
ided
sho
uld
be in ex
cellent w
ork
ing
con
ditio
n an
d n
ot
be
The C
ontractor shall provide dedicated vehicles and drivers and any ch
ang
e in 7.
vehicle and
or driver
should be
mad
e only
in very
exceptional circum
stances.
Replacem
ent of the vehicle / driver should be provided in the event of a breakdown of
veh
icle/ non-availability of driver. The driver should be having T
ransport License, w
ith a
minim
um experience of 5 years and their an
teceden
ts should be duly verified by Police
authorities, at the instance of the contractor.
In case th
e condition of th
e veh
icles is no
t found to b
e satisfactory, they sh
all be
8.
returned for imm
ediate replacement.
In case
no
replacement
is provided o
n tim
e, th
e
Assistant C
omm
issioner o
f CG
ST
&
, C
entral E
xcise D
ivision-Akola
would
have the
right to hire a vehicle from the m
arket and the additional cost incurred by th
e Assistant
Com
missioner of CGST
&C
entral E
xcise, Division-A
kola will
be borne by the agency
firm.
The agency/firm
would
en
su
re that the drivers em
ployed have valid driving license 9.
and clean driving record. Th
e driver o
f the vehicle provided m
ust follow
traffic rules and all other regulations prescribed by th
e Govt. from
time to
time. T
he driver shall o
bserv
e all
the etiquette
and protocol w
hile performing
the duty
& shall b
e neatly dressed
in
pro
per u
nifo
rm.
10
.
conditions
The drivers em
ployed along with the vehicle should satisfy th
e following
Drivers should h
av
e m
inimum
5 years of experience o
f driving. They should have i) vehicle Transport L
icenses for driving passenger vehicles.
) D
river sho
uld
wear th
e prescn
bed
un
ifom
i.e. w
hite shirt with w
hite trousers (Light
blue shirt with nevy blue trousers) and
black sho
es.
i) D
rivers sho
uld
be w
ell versed
with th
e road
s and
the p
laces in Akola an
d N
agpur
City an
d sh
ou
ld h
ave ex
perien
ce in city driving.
On
ce th
e d
river h
as b
een
allotted
to a p
articular v
ehicle, h
e sh
ou
ld rem
ain w
ith the
iv) sam
e v
eh
icle
for
a p
eriod
o
f at le
ast o
ne y
ear. A
ny
ch
an
ge in
the d
esig
nate
d d
river
sho
uld
be in
timated
to th
e c
on
cern
ed
officer 2
4 h
ou
rs befo
re su
ch
ch
an
ge is affected
.
v D
river sh
ou
ld b
e p
rov
ided
with
a mo
bile p
ho
ne in o
pera
tion
at all tim
es.
vi) D
river sh
ou
ld b
e d
ecen
t an
d w
ell beh
av
ed
an
d sh
ou
ld n
ot h
av
e an
y crim
inal c
ases
again
st him
an
d sh
ou
ld n
ot h
av
e a
ny
past history o
f accid
en
ts.
vi)
Driv
ers sho
uld
be fre
e o
f all vices.
vii) C
ar s
ho
uld
be kept c
lean
an
d o
do
r free, suitab
le for official
use.
In case
of
veh
icle b
reak
do
wn
, a
su
bstitu
te
veh
icle sh
all b
e
provided by th
e
11.
Co
ntra
cto
r imm
ediately. In
case v
ehicle d
oes
no
t report with
in th
e re
aso
nab
le tim
e o
r
do
es n
ot report
at a
l, th
e D
epartment w
ou
ld
hav
e
a right
to
hire
a v
ehicle fro
m th
e
mark
et
an
d
the
ad
ditio
nal
co
st
incu
rred
by
the
Dep
artm
en
t w
ill b
e
bo
rne by
the
Co
ntra
cto
r. In case,
neith
er a
su
bstitu
te v
ehicle is provided
no
r a
veh
icle is hired
by the
Dep
artm
en
t, pro
po
rtion
ate
co
ntra
ct ch
arges a
re liab
le to b
e d
ed
ucte
d fro
m th
e c
on
tract
charges payable
Th
e v
eh
icle
sho
uld
b
e registered w
ith th
e c
on
cern
ed
authority of C
en
tral/S
tate
12.
Go
vt.
Th
e
agen
cy/fim
m
ust
hav
e
pem
an
en
t esta
blis
hm
en
t/ o
ffice in
Ak
ola
. T
he
ag
en
cy
fim
sh
ou
ld h
av
e ad
equ
ate nu
mb
er o
f tele
ph
on
es fo
r co
nta
ct ro
un
d th
e c
lock
.
Th
e ra
tes q
uo
ted s
ho
uld
be e
xclu
siv
e o
f the G
ST
co
mp
on
en
t. No
Veh
icle
will b
e
13.
hire
d if th
e o
pera
tor fails
to provide proof o
f valid GST registration. U
nle
ss o
therw
ise
ex
em
pte
d. A
ll ta
xes, fe
e, levy,
insu
ran
ce ch
arges e
tc. o
ther th
an
G
ST
wo
uld
be b
orn
e
by
the A
gen
cy/F
irm.
14.
the right to
reject all
or a
ny
of th
e o
ffers
with
ou
t assig
nin
g a
ny
reaso
n th
ere
of a
nd
the
decis
ion
of th
is o
ffice s
hall b
e fin
al an
d b
ind
ing
.
Th
e A
ssis
tan
t C
om
missio
ner o
f CG
ST
&
Cen
tral E
xcis
e
Div
isio
n-A
ko
la,
reserv
es
Th
e billing w
ill be d
on
e o
n m
on
thly
basis. B
ills pre
fera
bly
typ
ed
an
d in trip
licate in 15.
connection with the serv
ice shall be subm
itted to the A
ssistant C
om
missio
ner of C
GS
T
&, C
entral Excise, D
ivision-Akola, latest by 5h d
ay of su
ccessive m
onth.
16
F
inan
cial bids of only th
ose
ag
en
cy
I firms w
ou
ld b
e opened, w
ho hav
e qualified in
respect of th
e tech
nical req
uirem
ents &
final approval will b
e given only a
fter a
ctu
al
inspection of the vehicle.
On
ce th
e h
iring
of v
eh
icle
s co
mm
en
ces fro
m a p
articular ag
ency
/firm, th
e vehiclesS
17. an
d
the
driv
ers sh
ou
ld
no
t b
e
ch
an
ged
u
nle
ss so
re
qu
este
d
by
th
e
Assista
nt
Co
mm
ission
er o
f CG
ST
& C
entral E
xcise D
ivisio
n-A
ko
la. Th
e v
ehicle m
ust b
e av
ailable
at
an
y
time
as
desire
d
by
th
e
Assista
nt
Co
mm
ission
er
of
CG
ST
&
C
entral
Ex
cise
Division-A
kola.
18
. O
n
award
ing
o
f th
e
con
tract, th
e
agen
cy/firm
h
as
to
furn
ish
to
Asis
tan
t
Co
mm
ission
er o
f Cu
stom
s, Cen
tral Ex
cise & S
erv
ice T
ax,
Div
ision
- Ak
ola, th
e certified
copies do
cu
men
t like R
C books e
t.
19
. T
he A
ssistan
t Co
mm
ission
er o
f CG
ST
&
C
entral E
xcise, D
ivisio
n-
Ak
ola, sh
all be
liable to pay the hiring charg
es only. Any other ch
arges, including m
onthily charg
es of
driv
er, rep
air an
d
main
ten
an
ce o
f veh
icle, in
suran
ce, p
etrol/d
iesel, oil
RT
O /
Po
lice
ch
alla
n/ p
enalty
, dam
ag
e to
veh
icle lacciden
tal dam
ag
e a
nd
repair th
ere
of a
ny
oth
er
incid
ental e
xp
en
ses sh
all be b
orn
e b
y a
gen
cy
/ firm.
20
. In c
ase
of b
reakd
ow
n o
f an
y v
ehicle d
urin
g official d
uty
, it shall b
e th
e resp
on
sibility
of th
e firm
to
p
rov
ide
a su
bstitu
te v
ehicle w
hich
is
of sim
ilar mak
e as
rep
lacem
en
t
imm
ediately.
21
. In
case
an
y v
ehicle d
oes n
ot rep
ort o
n tim
eld
oes
no
t repo
rt at all,
the A
ssistan
t
Co
mm
ission
er of C
GS
T &
Cen
tral Ex
cise, Division- A
ko
la, wo
uld
hav
e a
righ
t to h
ire a
veh
icle from
the m
ark
et a
nd
the ad
ditio
nal c
ost in
curred
by
the A
ssistan
t Co
mm
ission
er
of CG
ST &
Central E
xcise, Division- A
kola, will be borne by the agency/firm.
22
. A
pen
alty o
f Rs. 1
00
0/- p
er d
ay
per
veh
icle may
be lev
ied in c
ase o
f un
ap
pro
ved
ch
an
ge o
f veh
icle / driv
er, no
n-satisfacto
ry p
erform
ance o
r lack o
f pro
per u
pk
eep
of th
e
veh
icle or n
on
-ob
serv
an
ce o
f an
y term
con
ditio
n p
rescribed
ab
ov
e. T
he n
um
ber o
f day
s
will
be calcu
lated o
n th
e b
asis o
f perio
d d
urin
g w
hich
the d
efault c
on
tinu
es o
r on
the
occasio
ns o
f occu
rren
ce o
f the c
on
cern
ed
ev
en
ts as ap
plicab
le. H
ow
ever,
in case
of
frequ
ent
vio
lation
s o
f the
term
or co
nd
ition
, th
e
con
tract can
b
e
can
celle
d fo
rthw
ith
with
ou
t an
y n
otic
e.
23
In case of any accident, all the claim
s arising out of it shall be met by the S
ervice
Provider agency firm
. T
he hiring departm
ent shall h
ave n
o liability in th
is regard
24
. T
he liability o
f the A
ssistant C
om
missio
ner o
f CG
ST
& C
entral E
xcise, D
ivision-
Alola, w
ill be limited only to the hiring charges agreed in the contract.
25
T
he co
ntract b
etween
the A
ssistant C
om
missio
ner o
f CG
ST
& C
entral E
xcise,
Division- A
kola, and
the serv
ice pro
vid
er can b
e cancelled
after a prior no
tice of o
ne
month from
either side, in the event of poor service or violation of any of the conditions
stipulated.
26. A
ny matter during the period of this agreem
ent, which has not been specifically
cov
ered b
y th
is agreem
ent, sh
all be d
ecided
by
the A
ssistant C
om
missio
ner o
f CG
ST
&
Cen
tral Ex
cise, Division- A
kola, wh
ose d
ecision
shall b
e final and
con
clusiv
e.
27
N
o additional terms&
conditions over and
above the conditions stipulated above
shall
be
entertain
ed
by
th
e A
ssistant
Co
mm
ission
er o
f C
GS
T
&
Cen
tral E
xcise
Division- A
ko
la.
In case
of a
ny
disp
ute o
f any
kind and
in any
respect w
hatso
ever, th
e decisio
n o
f 2
8.
the A
ssistant C
om
missio
ner o
f CG
ST
& C
entral E
xcise, D
ivision- Akola, sh
all be final
and binding.
Place:
Signature
(Nam
e.. D
ated:
Address:
Mob.
No.
ANNEXURE-"B" (TECHNICAL BID)
1 A
mount of E
arnest Money D
eposit (Refundable)
2 N
o.
Date
Draw
n o
n
Particulars of D
emand D
raft
Nam
e, address and
telephone/ mobile n
o. of thhe
tenderer i.e. the Applicant C
ontractor
4 P
ermanent A
ccount No. (PA
N)
5 G
ST R
egistration No.
6 N
o. of years of ex
perien
ce of running a fleet of vehicles on hiring basis
Model and Y
ear of manufacture of V
ehicle (R
efer Point No. 6 of T
erms &
condition)
Approxim
ate KM
s run by the vehicle Upto date
of filing of tend
er
No. of D
rivers availab
le with th
e tend
erer & th
eir y
ears of exp
erience alo
ng
with L
icense N
um
bers
9 10
Certification that n
o crim
inal case is pending
again
st the driver
Signature along with Stam
p
ANNEXURE- "C" (FINANCIAL BID)
(To be placsd in
separate envelope for each category of vehicle
Sr. V
ehicle Type
No N
on AC D
etails of Quoted Q
uoted bid vehicle-m
ake m
od
el e
tc.
Job
D
escription (T
otal K
MS
per month)
Hire for 20-
25 days
max
imu
m
2000 K
MS
Pm
Num
ber of vehicles
rate
in Per m
on
th
1 Sm
all Size
Vehicles/ (C
AR
)
Maruti D
ezire and sim
ilartype of
vehicles
Sig
natu
re along with S
tamp
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