amc banking 365 financials service · 3 1 introduction thanks for choosing amc banking . with amc...

AMC Consult A/S 3. January 2018 Version 2

USER GUIDE

AMC BANKING 365 FINANCIALS SERVICE

FOR

MICROSOFT DYNAMICS 365 English edition

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Contents 1 Introduction .................................................................................................................................... 3 2 AMC Banking 365 Financials Service Setup ................................................................................. 3

2.1 AMC Banking 365 Financials Service setup page ................................................................ 5 3 Link Bank Accounts ....................................................................................................................... 8

Scenario 1 ...................................................................................................................................... 9 Scenario 2 .................................................................................................................................... 18

4 Importing Bank Statements ......................................................................................................... 25 5 Demo Data ................................................................................................................................... 31

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1 INTRODUCTION

Thanks for choosing AMC Banking

With AMC Banking 365 Financials Service is possible to link your online bank accounts to your bank accounts in Microsoft Dynamics 365.

This service automates the bank account reconciliation and payment processing as you will be able to get bank statements directly into Microsoft Dynamics 365.

To be able to link your bank accounts, a connection between AMC Banking 365 Financials Service and your bank must be created.

A prerequisite to create a connection between AMC Banking 365 and your bank is that you have received credentials from your bank, which give you rights to read bank statements into Microsoft Dynamics 365.

If you have not received the bank credentials yet, feel free to test the service using demo data in a Cronus company. Find more details in the chapter 5.

This guide will show you how to create this connection and how to link your bank accounts.

The guide is common for all countries. Only the list of available banks is different from country to country

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AMC Banking 365 Financials Service Setup

AMC Banking 365 Financials Service Setup is done automatically when you link the online bank accounts (chapter 3).

However, you might need to set a contact email up, in case the email address is not filled out under the Company Information card and the User card.

The email address is required to register you in AMC Banking 365 system.

Make sure the company email address is filled out in the Company information card and the user email address in the User card.

Company Information card:

User Card

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1.1 AMC BANKING 365 FINANCIALS SERVICE SETUP PAGE This section describes the fields in AMC Banking 365 Financials Service Setup page.

No action is needed in this page, since all fields are automatically populated when linking a bank account (chapter 3)

To find AMC Banking 365 Financials Sevice Setup page, open Service Connections

And click at “AMCBANKING 365 Financials”

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The picture below shows AMC Banking 365 Financials Service Setup

General

User Name The User Name is created automatically when you link a bank account. The user name is used to identify you in AMC Banking 365 Financials Service

Password The password is created at the same time as the User Name

Email This email comes from the Company Information Card. The company email is required in order to register your company in AMC Banking 365 Financials Service system. If this field is empty, please type the company email in the Company Information card

Accept Terms of Use Shows whether AMC Banking Terms is enabled or disabled

Bank Export/Import definitions

Use Statement Import Enables linked bank accounts to import electronic bank statements into Dynamics 365

Bank Statement Import Format

Specifies the file format used when importing Bank Statement files

Use Payment Export Enables linked bank accounts to export electronic files from the payment journal

Bank Payment Export Format

Specifies the file format used when exporting electronic payments

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Credit Transfer Msg. Nos. Specifies the number series used for bank instruction messages when exporting electronic payments

Services

Service URL URL of the web service which handles the conversion of payments and bank files

Support URL URL for AMC Banking support

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2 LINK BANK ACCOUNTS In the search box, type Bank Accounts

The Bank Statement Service has the following functions:

Bank Statement Service

Create New Linked Bank Account

Create and link a new online bank account in Microsoft Dynamics 365

Link to Online Bank Account

Link an online bank account to an existent bank account in Dynamics 365

Unlink Online Bank Account Remove a link to an online bank account

Update Bank Account Linking

Update linking status of any non linked bank account in Dynamics 365 to their related online bank account You can use this option, if you e.g. accidentally removed a link between the bank accounts.

Automatic Bank Statement Import Setup

Set up a batch job to automatically import bank statement files into Dynamics 365

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SCENARIO 1: The online bank account you want to link is not created in Dynamics 365 yet.

1) Click at Create New Linked Bank Account

To continue and use the service, you must read and agree to the Terms of use.

Find more information about AMC Banking 365 Financials Terms of Use at https://amcbanking.com/agreements/

Mark Accept Terms of Use and click Close

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2) To be able to link the bank accounts, follow the steps in the picture below:

PS. It is very important to follow the 3 steps, otherwise the system will not complete the process and link the bank accounts.

Note: When you click at AMC Banking 365 Financials link (step2 in the picture above), the system will open a new tab on your browser, where you will be able to add the banks and the online bank accounts.

In the next picture, select the features you want to use and click Bank Setup.

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Credit Transfer: Enable your bank account in Dynamics 365 to make Credit Transfers. The system will set up your bank account with the relevant settings to be able make credit transfers.

• To be able to export payment lines to an electronic file, you need to assign a Payment Method Code for the vendor in the Vendor Card. Select AMCDOM for domestic payments or AMCINT for international payments.

• The payment approval still takes place in the bank system.

Bank Account Statements: when choosing this option, you will enable the system to receive bank account statements directly into Dynamics 365

3) Now you need add your bank. Click New

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Select one of the banks (Danish bank list)

Select one of the banks (Great Britain bank list)

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The bank is displayed in the Banks section as below.

4) The next step is to create a connection between AMC Banking 365 Financials Service and the selected bank.

Click at Edit

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Type the credentials you have received from the bank and click Connect.

Note: The bank credentials might be different depending of the selected bank

The bank credentials will give you permittion to import the bank statementsinto Microsoft Dynamics 365

When the connection is stabilished, the system changes the status to “Ready for getting statement”.

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5) The next step is to get the online bank accounts attached to the bank credentials. Click at Get Bank Account

The system updates the bank account section with the online bank accounts assigned to the bank credentials.

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Click Save and Logout

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The system creates the new online bank account into Microsoft Dynamics 365.

Notice: The bank account status is Linked, it means that your online bank account is now linked to your bank account in Dynamics 365.

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SCENARIO 2: The online bank account you want to link is already created in Dynamics 365.

1) Select the bank account you want to link and click at Link to Online Bank Account.

Be aware that the basic bank account information such as Bank Account Number/Iban number, currency and country code must be filled out in the Bank Account Card.

2) To be able to link the bank accounts, follow the steps in the picture below:

PS. It is very important to follow the 3 steps, otherwise the system will not complete the process and link the bank accounts.

Note: When you click at AMC Banking 365 Financials link (step2 in the picture above), the system will open a new tab on your browser, where you will be able to add the banks and the online bank accounts.

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In the next picture, select the features you want to use and click Bank Setup.

Credit Transfer: Enable your bank account in Dynamics 365 to make Credit Transfers. The system will set up your bank account with the relevant settings to be able make credit transfers.

• To be able to export payment lines to an electronic file, you need to assign a Payment Method Code for the vendor in the Vendor Card. Select AMCDOM for domestic payments or AMCINT for international payments.

• The payment approval still takes place in the bank system.

Bank Account Statements: when choosing this option, you will enable the system to receive bank account statements directly into Dynamics 365

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3) Now you need add your bank. Click New

Select one of the banks

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The bank is displayed in the Banks section as below.

4) The next step is to create a connection between AMC Banking 365 Financials Service and the selected bank.

Click at Edit

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Type the credentials you have received from the bank and click Connect.

Note: The bank credentials might be different depending of the selected bank

The bank credentials will give you permittion to import the bank statementsinto Microsoft Dynamics 365

When the connection is stabilished, the system changes the status to “Ready for getting statement”.

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5) The next step is to get the online bank accounts attached to the bank credentials. Click at Get Bank Account

The system updates the bank account section with the online bank accounts assigned to the bank credentials.

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Click Save and Logout

The system links the existent bank account to your online bank account.

Note: The system also created a new bank account (B120) because there were 2 bank accounts attached to the bank credentials.

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3 IMPORTING BANK STATEMENTS You can import the bank statement files in two ways: manually or automatically.

Manually: import the bank statement files manually in the Bank Account Reconciliation page or Payment Reconciliation Journals page.

In the Bank Account Reconciliations page

Click NEW

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Select the bank account and type the statement date

Click at Import Bank Statement

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Type a period for the bank statement transactions

And 0K

The bank statement transactions for the given period are displayed as below:

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In the Payment Reconciliation Journals page

Click New

Select the bank account and clik OK

Click at Import Bank Transactions

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Type a period for the bank statement transactions

The bank statement transactions are displayed as below:

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Automatically: set up a job to import bank statement files

In the bank account card, select the bank account and click at Automatic Bank Statement Import Setup

Type a number of days to include in the import and enable the batch job, click OK

When the batch job is executed, you will see the imported bank statement file in the Payment Reconciliation Journals

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4 DEMO DATA The CRONUS company (demo company) contains demo data, which allows you to use AMC Banking 365 Financials Service for testing purposes.

When you link bank accounts (chapter 3 – Link Bank Accounts) in the Cronus company, the system always uses one User Name called demouser365 for the service setup, which is setup automatically.

When you are about to create the connection between AMC Banking 365 Financials Service and one of the banks on the list (step 4, chapter 3), you can type any username/passwords/pincode, as the bank credentials in this demo company is not validated.

You will be able to create the connection, get demo bank accounts and import demo bank statements.

PS. Be aware that the demo bank accounts are in currency GBP. You might have to create this currency in your demo Cronus company.

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If you link online bank accounts in a NON demo company, the system also creates a User Name / Password automatically for the service setup, but it will be a different User Name / Password for each company.

To be able to create the connection between AMC Banking 365 Financials Service and one of the banks on the list, you must type the credentials received from your bank.