ameslaboratory timecertification ames laboratory time certification

AmesAmes LaboratoryLaboratoryTimeTime CertificationCertification

BackgroundBackgroundFY2009 Payroll Costs = 52% of Budgeted CostsAuditor ScrutinyAccountability for FundingAudit Finding ResolutionTotal Time Reporting

All employees allocate effort incrementally Certification by supervisor Work intensiveCurrent Process Complies with OMB Circular

A-21

ImpactImpact Maximize Research Funding

Delayed or Inaccurate Certification Reduction in funds available Incorrect allocation of cost Incorrect funding source

Time Certification ProcessTime Certification Process Generate & Email Time Certification Letter and

Report

Review Report

Email Verification

Initiate Personnel Action Forms

Documentation

Time Certification Letter & Time Certification Letter & ReportReport

Report ReviewReport Review Are projects under your supervision?

Project Manager Research PI Program Director Department Manager Director’s Office

Are employee assignments accurate? Correct projects Correct time allocation Correct job title/classification

Are any employees missing?

VerificationVerificationForward Time Certification Letter & Report file

timecerts@ameslab.gov

No comment = Correct report

List corrections in body of email

CorrectionsCorrectionsDetail in Verification Email to: timecerts@ameslab.gov

Notify Program Business Administrator

Initiate Personnel Action Form

Questions?Contact Accounting at

(515) 294-6320or come to 224 TASF