anatomy of an event tips to help ensure your success

ANATOMY OF AN EVENT

TIPS TO HELP ENSURE YOUR SUCCESS

STURDY BONES

STURDY BONES: WHO, WHAT, WHEN, WHERE, WHY, HOW

•IDENTIFY PURPOSE AND GOALS

•DETERMINE WHO, HOW, DATE, TIME & LOCATION

•PREPARE A BUDGET

•GET YOURSELF ORGANIZED

STRONGMUSCLES

STRONG MUSCLES•BUILD YOUR TEAM (DELEGATE!)

•THINK THROUGH LOGISTICS AND IDENTIFY YOUR TASKS

•DEVELOP A TIMELINE FOR TARGET DATES AND DEADLINES

•DETERMINE ASSIGNMENTS, EXPECTATIONS AND ACCOUNTABILITY

GOOD CIRCULATION: GETTING THE MESSAGE OUT

GOOD CIRCULATION: GETTING THE MESSAGE OUT

•TARGET YOUR AUDIENCE

•DEVELOP A PLAN FOR SOCIAL MEDIA AND ADVERTISING

•REFLECT HARMONY IN “LOOK AND FEEL”

•PR00F CAREFULY ALL WR1TTEN C0MMUNICATI0N$ &ND PRINTD MATERIAL$.

AN EXTRA LAYER:PLANNING FOR CONTINGENCIES

AN EXTRA LAYER:PLANNING FOR CONTINGENCIES

•EXPECT SOME “HICCUPS”

•IDENTIFY AND WORK THROUGH ‘WHAT IF” SCENARIOS -- HAVE A PLAN “B”

•VOLUNTEERS VS. PROFESSIONALS

•HAVE CHECK LISTS, CONTACT LISTS AND EXTRA SUPPLIES

FINAL PACKAGING

FINAL PACKAGING

•SUBSTANCE IS PARAMOUNT BUT PACKAGING DOES MATTER!

•KEEP IT PROFESSIONAL

•REMEMBER WHO WE ARE REPRESENTING

•LEAVE YOURSELF AVAILABLE FOR TROUBLESHOOTING

POST EVENT CHECK UP

POST EVENT CHECK UP

•THANK YOU’S

•TIMELY EVALUATION AND DEBRIEFING REPORTS

•FINANCIAL RECONCILIATIONS

•SOCIAL MEDIA FOLLOW UP (IMPORTANT FOR EVENTS THAT ARE “EVERGREEN”)

TOOLS AND RESOURCES

TOOLS AND RESOURCES

•BYU ALUMNI CHAPTER PEDIA

•WORKSHEETS

•CHECK LISTS

•TIMELINES

•“BEST PRACTICES”