annual general meeting assemblée générale annuelle

Annual General MeetingAnnual General MeetingAssemblée Générale AnnuelleAssemblée Générale Annuelle

November 27, 2010November 27, 2010Montreal, Calgary, Halifax, TorontoMontreal, Calgary, Halifax, Toronto

Board Members:Board Members:Laurie Edward (chair)Laurie Edward (chair)

John Nisbet (vice-chair)John Nisbet (vice-chair)Lyse Boyce (secretary)Lyse Boyce (secretary)

Jo-Anne Reynolds (treasurer)Jo-Anne Reynolds (treasurer)Elyse Lauzon (administrator)Elyse Lauzon (administrator)Todd Ward (administrator)Todd Ward (administrator)

Grant D. Johnson (administrator)Grant D. Johnson (administrator)Kevin Maloney (administrator)Kevin Maloney (administrator)

AgendaAgenda1. Call to order

2. Roll Call

3. Approval of Minutes from 2008 AGM

4. Chair’s report and Strategic Plan review

5. Coordinator’s report

6. Amendments to bylaws

7. Financial report and audit review

8. Confirmation of Board members

9. Nomination and Elections

Call to orderCall to order

Roll CallRoll Call

Approval of minutes from Approval of minutes from 2008 AGM2008 AGM

Chair’s report and Strategic Plan review

Laurie Edward, ChairJohn Nisbet, Vice Chair

Since registration as a non-profit in Canada in 2006, much has been accomplished by volunteer board, our part-time Coordinator and a broad network of supporters and educators:

•Securing charitable status in Canada;

•Securing partnership with Aventure Écotourisme Québec to support and sustain our administrative capacity;

•Hiring of our first employee, transitioning to our second (very talented and capable) employee.   

STRATEGIC GOALS 22010-2013

1. Develop existing and new partnerships in order to secure stable funding and to work collaboratively to achieve our mission.

2. Encourage, facilitate and support training activities.

3. Increase organizational effectiveness through leadership development of board and staff.

PRIORITIES FOR THE YEAR AHEAD

Stay the course: continue implementation of Strategic Plan

1. Develop existing and new partnerships in order to secure stable funding and to work collaboratively to achieve our mission.

2. Encourage, facilitate and support training activities.

3. Increase organizational effectiveness through leadership development of board and staff.

Coordinator’s reportCoordinator’s report

Catherine Pinard

MembershiMembershipp92 active membersMembership cardsMembership stickersNew promotional items for members following our design

contestMembership levels have been changed to only 3 types:

Hiker: $25Backpacker: $50Explorer: $100

PartnershipPartnership

52 partners1 Corporate2 Retailer8 Educational Institutions8 Government Agencies5 Outfitters28 Non-profit

PartnershipPartnership (cont’d) (cont’d)

Special MOU signed with Parks CanadaPartnership kit sent to partnersProud to support Haut Defi who attempted to climb Mt Manaslu while leaving no traceProud to support Mylene Paquette who will paddle alone across the Atlantic Ocean, leaving June 2011

Special thanksSpecial thanks

Mountain Equipment Co-op– For their continuing support and promotion of the program

Aventure Ecotourisme Quebec– For sharing their office space and providing administrative

support and guidance

OOffice updateffice update

New office location since June 2010, still sharing office space with AEQ in LavalNew Coordinator: Catherine Pinard took over from Renée-Claude Bastien on May 3, 2010. Elyse Lauzon (LNT BOD) and Pierre Gaudreault (AEQ) were responsible for the hiring processNew website: includes member, partner, media, training, shop sections…New database

BODBOD

Approved Strategic planFace to face meeting in Calgary in July 2010Proposed revisions to the Bylaws:– Mandatory membership for course participants– Bilingualism policy

OOffice update-materialffice update-material

New LNTC patchesNew Responsible Ecotourism BrochurePeak Pack translated, thanks to l’Association des Camps du Quebec who sponsored that project

Training and Educational MaterialTraining and Educational Material

Trainer manual translatedCanadian S&E Booklet (available in March 2011)Leader’s Guide to LNT produced by Scouts Canada with financial help from ToshibaLNTC is now a course provider

MediaMedia

Articles published in Geo Plein AirArticle published in Sage MagazineArticles published in Outward BoundNewsletters now available on our website

Office update (daily activities)Office update (daily activities)

Receive and respond to emails and telephone callsPick-up mailPay bills, invoices, deposit monies, and maintain financial recordsProvide financial records to bookkeeperRenew partnerships and create new onesPrepare and send out membership and partnership packagesMaintain member, partner and instructor databases Prepare reports for the BOD

OOffice update (daily activities-cont’d)ffice update (daily activities-cont’d)Order material from the Leave No Trace Centre Order print material and purchase other supplies as necessaryPrepare and ship orders for materialMaintain inventory listMaintain and updating our website and calendar of eventsRespond to inquiries about coursesPrepare Trainer kitsSend out Trainer and Master Educator certificates and collect course rosters and Training AgreementsHelp facilitate workshopsPublish newsletter

ChallengesChallengesMore staff time needed to respond to the demand and develop the program

Difficult financial situation

Partnership/Membership need to be increased

Long-term partnerships need to be created

Difficult to coordinate nationallyBOD is a working board, requires great involvement of its membersCorporate/media Board members need to be recruited

Challenges (cont’d)Challenges (cont’d)Our visibility needs to be increasedMany documents to translate: bylaws, training agreements, educational material, etc.More training opportunities required:we need to train more Instructors and re-connect with people who are already trainedFind financial support for Provincial Ambassador Program

Amendments to bylawsAmendments to bylaws

John Nisbet

Financial Report and Audit Financial Report and Audit ReviewReview

Jo-Anne Reynolds

Confirmation of Board Confirmation of Board membersmembers

Nominations and ElectionsNominations and Elections