annual meeting information

Annual Meeting Information

Overview of board structure, nominations, and bylaws revision 2012

Rotary Club ofPerrysburg, Ohio

Background information• Our current board of directors composition was last changed

in 2010. At that time, the “track” to presidency was reduced. Previously a presidential nominee was required to serve as director in all avenues of service prior to becoming President.

• Since 2010 Rotary International has provided some key direction and training for the officers of a club.

• Training at all district assemblies and Rotary Leadership Institute trainings are based on RI’s recommended model.

• The major component of the Leadership Model includes 5 Core Committees as a basis for organizing Rotary Clubs.

5 Core Committees• Based RI research, clubs do best when served by five strong

committees:• MEMBERSHIP- responsible for recruiting, classifying, orientating,

and initiating new members.• PUBLIC RELATIONS- responsible for the public image of the club.

The resource that committee chairs look to when promoting their event.

• CLUB ADMINISTRATION- responsible for weekly meeting speakers, fellowship events, and assisting secretary in other club administrative details.

• FOUNDATION AWARENESS- responsible for keeping the club aware of The Rotary Foundation (the big one out of Evanston) and encouraging donations from Club Members.

• SERVICE PROJECTS- responsible for ensuring the club’s projects are successfully serving the various avenues of service.

Our Club board believes it is prudent to align our Club Board with this Leadership Model.

Board Structure Key Changes

• Eliminate Avenue of Service Directors

• Split Secretary/Treasurer roles

• All positions are elected.

• Board consistency through strengthened terms:• Presidential nominees are 5 year terms• All other officers are 3 year terms

What happened to Avenues of Service?

• Club Service• Vocational• International• New Generations• Community Service

They are a part of each of our 5 Core Committees.

Board Structure Affects Bylaws

• Updating language to reflect new board size of 9 members: Pres, Pres Elect, 1st VP, 2nd VP, IPP, Sec, Treas, Sergeant, Service Projects.• Sec, Treas, Sergeant, Service Projects

elected for 3 years. Initial terms will be staggered.• Service Project director added as a

position.

Other Bylaw Updates

• Senior Active Members shall pay for lunch when they attend.

• Online bill payment permitted for bills as long as they have been approved at the Board of Directors meeting.

• Board reserves the right to enlist professional bookkeeping services to assist the club.

• Added section to document revision history dates.

Nominations are Open

• If you are interested in a board position please submit on nominations form.

• Please think of how your talents and skills can benefit the club.

• Submit names of other Rotarians who you believe embody the Rotary motto of Service Above Self.

Office Candidate Term

2nd Vice President

THIS COULD BE YOU! 5 years commencing July 1, 2013 and ending June 30, 2018.

Secretary(pending approval of bylaw revision, currently appointed)

THIS COULD BE YOU! 2 year term commencing July 1, 2013 and ending June 30, 2015 (subsequent term is three years).

Treasurer(pending approval of bylaw revision, currently appointed)

THIS COULD BE YOU!

3 year term commencing July 1, 2013 and ending June 30, 2016.

Sergeant-at-Arms(pending approval of bylaw revision, currently appointed)

THIS COULD BE YOU!

3 year term commencing July 1, 2013 and ending June 30, 2016

Service Project Director(pending approval of bylaw revision, new position)

THIS COULD BE YOU!

1 year term commencing July 1, 2013 and ending June 30, 2014 (subsequent is three years.

Elected at annual meeting on December 7th, 2012