annual report 2008 with cover v2
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Report on FORUMactivities in 2008
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ReportonFORUMactivitiesin2008ThisreportcoverstheperiodfromJanuarytoDecember2008,inlinewiththeannualaccounts.
Duringthis
period
there
was
one
annual
general
meeting
of
FORUM
members
in
Siem
Reap,
Cambodiaon26th
November.
ExecutiveBoardofOfficersThreelongstandingmemberssteppeddownfromtheExecutiveBoardofOfficersattheendof
theyear. CliffAllum(SKillshareInternational),TorElden(Fredskopset)andKarenTakacs(CCI).
ThreenewmembersjoinedtheExecutive PeterChristiansen(MSDenmark),DeidreMurray
(Comhlmh)andBrianRockcliffe(VSOFederation).FlaviaPansieri(UNV)waselectedbutclarified
laterthatshecouldonlyserveinanadvisorycapacity.
MembershipAnewmembershipstructurewasputinplacein2008. AttheendofDecember2008the
membershipofFORUMexpandedfrom17to20members. Thiswasanincreaseofthree
memberswhoaremostwelcometotheinternationallearningandcooperativenetwork.
ActivitiesDuringthecourseoftheyear,FORUMhasundertakenthefollowingactivities:
MemberlinksandnetworkpromotionTheFORUMwebsitewww.forumids.orghasbeenredesignedandafreshnewlookwas
createdinJune2008. Newonlinemembershipandenquiryformswerecreatedaspartof
thisprocessandhavealreadyledtomanynewenquiries. AMemberNewslettersectionhas
alsobeencreatedonthewebsiteandweinvitememberstosubmittheirnewsletterstobe
publicisedregularlyontheFORUMsite.
ExecutivemembersandtheFORUMCoordinatorhaveeithervisitedorcorrespondedwith
Membersthroughouttheyear,andactivelyencouragednewagenciestojoin.
EuropeanWorkshopThe2008EuropeanConferencewasheldinDublin,Irelandfrom26th27thJune. The
conferencewashostedbyComhlmhandfundedbyIrishAidatthenewVolunteeringCentre.
The
theme
was
Best
Practice
in
International
Volunteering
and
Co
operation.
Its
proceedingsarecoveredbyaseparatereportavailableontheFORUMwebsite.
IVCO2008IVCO2008,heldinCambodiafrom24
th26
thNovember,washostedbyAVIandVSAwith
additionalsupportfromNZAID.TheconferencefocusedonLocalPerspectivesinforming
GoodPractice.Itsproceedingsarecoveredbyaseparatereportalsoavailableonthe
FORUMwebsite.
ResearchDiscussions
were
held
with
UNV
to
consider
how
there
might
be
greater
collaboration
on
research. Asaresultofthesediscussions,CliffAllum(PastFORUMChair)attendedtheUNV
ACUNSconferenceinBonnon57June,presentingapaperonpublicengagementbasedon
theexperiencesofsomeFORUMmembers,andcoordinatedasubmissionfortheUN
SecretaryGeneralsreportonInternationalVolunteering.
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CliffalsoattendedtheInternationalSocietyforThirdSectorResearch(ISTR)conferenceon
"TheThirdSectorandSustainableSocialChange:NewFrontiersforResearch"inBarcelona
July9th 12th. Thiswasamajorinternationallyfocusedconference,bringingtogether
academicresearchersandpractitionersonallaspectsofthirdsectoractivity. Arisingfrom
thisanewresearchinitiativeontheimpactofvolunteeringisbeingdevelopedandwillbe
discussedatIVCO2009.
ThisyearaDiscussionPaperonGenderMainstreamingwasdevelopedanddiscussedat
IVCO2008.
A
research
project
on
Cambodian
partners
perceptions
of
international
volunteeringwasalsoundertaken.
AMappingExercisewasinitiatedinSeptemberwithtwoaimsinmind:
TounderstandanddocumentthescopeandrangeofInternationalVolunteeringactivities
indifferentpartsoftheworld.
Todevelopourexistingdatabasebyscopingtheorganisationsthatengagein
InternationalVolunteeringandCooperation.
FutureDirectionsTheExecutivedevelopedaconsultativeOptionsPapercoveringarangeofissuesfordiscussion
atIVCO
2008
about
future
directions
for
FORUM.
The
paper
and
feedback
from
the
members
will
beusedasthebasisfordraftinganewStrategicPlan20102012forendorsementatIVCO2009.
ResourcesInMay2008,theFORUMCoordinatorpostwasmovedtoAustraliaaftersixyearsoftheposition
beingbasedintheUK. ManyofFORUMsMembersareEuropeanbasedandwhilstwecontinue
tofocusonexpandingmembershipinthisregion,arecruitmentdrivewasplannedforthe
southernpartoftheglobeandinregionswherethereisalowerrepresentationofFORUM
Members.
Intermsoffinance:
Incomewas
more
than
budget,
mainly
due
to
grants
from
Irish
Aid
andNZAID,andincomefrombothIVCO2007andIVCO2008beingreceived.
Expenditureismorethanbudgetasaresultofexpendingintwo
mainareas. UnlikeperviousyearthefinancesforIVCO2008were
managedthroughtheFORUMaccountwhichaccountsforthehigherfigures
forIVCOsupportandMemberevents.
Atyearendwehadasurplusof15,969ascomparedwithaprojecteddeficitof
10,000.Thiswasduetograntsupportforconferenceeventsandresearch.
2009In
the
year
ahead
we
will
take
forward
the
vision
for
FORUM
including:
SupportIVCO2009,hostedbyHVSFinHungary.
Implementanagreedresearchprogramme.
DevelopanewStrategicPlanfor20102012.
DeborahSnelson
Chair,InternationalFORUMonDevelopmentService
March2009
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Income and Expenditure Statement for 2008
2008Actual
2008Budget
2007Actual
INCOME
Membership fees (Note 1)
existing members 27,180 27,700 18,572 new members 2,000 1,017
Government grants 20,010
Conference income (fees) 18,540 6,000 13,520 Research fund 13,045 500 Other income 268 100 142 TOTAL INCOME 79,043 35,800 33,751
EXPENDITURE
Staff salary 22,000 22,000 20,000 Pensions and payrollStaff training 227
Staff travel 1,632 1,500 459 IVCO support 7,766 1,000 2,021 Member events 14,140 4,000 3,138 Research 9,437 10,000 3,368 Board expenses 5,377 5,500 5,341 Stationery
Communications
Web site and information 1,067 500 128 SubscriptionsRent and building
Insurance
Support Services
Accounting 1,008 1,100 1,077 Bank charges 420 300 290
Total Expenditure 63,074 45,900 35,822
SURPLUS/(DEFICIT) for year 15,969 - 10,100 - 2,071 Prior year adjustment - 2,000 Surplus c/fwd to Balance Sheet 15,969 - 4,071
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Research Fund Report for 2008
General Research Fund:
Balance of Fund at 01/01/08 -
Add INCOME
Member Donations:
PSO 500
HVSF 50
Unite 495
1,045
Less EXPENDITURE
Draft mapping exercise 1,392
Expenses 43
1,435
Paid from General Funds -390 1,045
Balance of research fund at 31.12.2008 NIL
Irish Aid Research Fund:
INCOME 12,000
Less EXPENDITURE
Euro conference Comlamh research 4,000
IVCO research 4,002 8,002
Balance of fund at 31.12.2008 (Note 1) 3,998
Note 1: It has been agreed that the balance of the fund can be transferred intothe General Research Fund for 2009
Note 2: Research income and expenditure is incorporatedinto the overall Income and Expenditure Statement.
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Statement of Receipts and Payments
Opening balance at bank at 1 January 2008:
Euro account 51,358
Sterling account (251 @ 1.41) 354
Opening balance petty cash 1 January 2008 130
51,842
Add cash received per accounts 84,763
Less cash paid per accounts 42,863 41,900
Total 93,742
Balance at bank at 31 December 2008:
Euro account 93,348
Sterling account (UK251 @ 1.05) 264
Closing balance petty cash 31 December 2008 130
93,742
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Statement of Assets and Liabilities at 31 December 2008
2007
Assets:
There are no fixed assets.
Current assets comprise:Debtors (Note 2) 2,780 8,500
Cash at bank as follows:
Fortis Bank Brussels:
Euro account 93,348 51,358
Sterling account 264 354
Petty Cash 130 130
Total current assets 96,522 60,342
Current liabilities (Note 3) 20,306 95
Net current assets 76,216 60,247
Funds at 1st January 2008 60,247 64,318Surplus for the year 15,969 -4,071
Funds at 31 December 2008 76,216 60,247
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Independent Examiners Report to the Board of the International Forum on
Development Service
I report on the accounts of the Association Sans But Lucratif (the organisation) for theyear ended 31st December 2008, whichareset out on the attached spreadsheet.
Respective responsibilities of board members and examiner
As the board of the organisation you are responsible for the preparation of the accounts;you consider that an audit is not required. It is my responsibility to state whether particularmatters have come to my attention. In carrying out this task I have considered itappropriate to adopt the procedures specified in the General Directions given by the UKCharity Commissioners under Section 43 (7)(b) of the Charities Act 1993, as amended bythe Charities Act 2006 .
Basis of independent examiners report
My examination included a review of the accounting records kept by the organisation anda comparison of the accounts presented with those records. It also included considerationof any unusual items or disclosures in the accounts, and seeking explanations from theSecretariat Co-ordinator concerning any such matters. The procedures undertaken do notprovide all the evidence that would be required in an audit and consequently I do notexpress an audit opinion on the view given by the accounts.
Independent examiners statement
In connection with my examination, no matter has come to my attention:
1. which gives me cause to believe that in any material respect
reasonable accounting records have not been kept, and
accounts that accord with the accounting records have not been produced
2. to which, in my opinion, attention should be drawn in order to enable a properunderstanding of the accounts to be reached.
John Banks FCCACertified Accountant
Beanfield CottageWoodendLedburyHerefordshireHR8 2RR
25th March 2009
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