apmc report submissions project change leader meeting #1 · 2018. 3. 13. · apmc requested...

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APMC Report Submissions Project

Change Leader Meeting #1

January 12 , 2016

Agenda

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Alberta Energy: Resource and Operations

• Brendan Gray, Director, Royalty-In-Kind Operations

• Cindy MacLaren, Manager, Royalty-In-Kind Marketing

Petrinex:

• JC Vanderwalt, System Analyst, Fujitsu

• Ross Weaver, Industry Manager

• Sharon Rudyk, Industry Coordinator

• Ann Hagedorn, Industry Coordinator

1. Introductions

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4

2. Project Update

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Project Overview - Definitions

The following key definitions and abbreviations apply:

The “APMC Report Submissions” being addressed in this project are Single Shipper Invoices, Tariff Invoices and Equalization Statements.

• “Single Shipper Invoice” refers to the financial statement from a pipeline operator that details the sales transactions at a single shipper pipeline facility for the purchase of receipt volumes from the shipper. Also known as “Producer Statement” or “Final Invoice”.

• “Tariff Invoice” refers to the invoice from a pipeline operator that details the tariff charges incurred at a pipeline facility for transportation and administration services incurred for shipping APMC product.

• “Equalization Statement” refers to the statement received from pipeline operators that details the equalizations charged or paid based on the blended quality of the stream.

“Pipeline Operators” refer to industry Business Associates who operate oil pipelines, custom treating and/or terminal facilities in Alberta. Pipeline Operators are responsible for submitting monthly APMC Report Submissions to the APMC.

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Project Overview - Why

• The APMC currently receives APMC Report Submissions monthly from

Pipeline Operators in various formats and mediums that are manually

entered into APMC systems. The process for loading, verifying, and

reconciling APMC Report Submissions information is currently a manual

process. The APMC wants to capture this data in Petrinex via a machine-

readable format that will improve the efficiency and accuracy of the process

that pipeline operators would be responsible for submitting.

• This project will introduce changes that will standardize, automate and

support processes related to these submissions for the DOE/APMC and

Pipeline Operators.

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Project Overview – Consultation/

Communication Activities

• May 4, 2015 – AB Crown Shippers’ Balance Project Change Leader Meeting: APMC advised pipeline

operators of their interest in obtaining Single Shipper Invoices, Tariff Invoices and Equalization Statements

in a standard format. APMC requested Industry volunteers for consultation/ design meetings.

• July 9, 2015 - APMC sponsored Consultation Meeting #1 with industry/vendor working group to review

requirements, validate available information, review concepts and approach.

• July 29, 2015 – APMC sponsored Consultation Meeting #2 with working group to review additional

requirements and obtain input for Business Case.

• August 27, 2015 – APMC email to Pipeline Operators outlined proposed project, provided listing of data

elements and requested comments.

• September 18, 2015 – APMC/Petrinex email to Pipeline Operators confirmed project approval, provide

high-level project plan, invited participation in additional working group design activities.

• September 18, 2015 – APMC/Petrinex sends report submission data spreadsheet to Industry volunteers to

identify the specific data each pipeline operator currently submits to the APMC. Input provided was used to

identify draft standardized data and terminology for reporting through Petrinex.

• November 19, 2015 – APMC/Petrinex sponsored Industry Working Group Design Meeting reviewed draft

standardized data and terminology, screen mockups and draft CSV and XML schemas. Minutes were

issued with updated documentation and draft Reporting Guide for final comments.

• December 17 2015 – Change Leader Meeting #1 invitation. Included IS specs and draft Reporting Guide.

• August 4, 2016 – “Go Live” for July 2016 Delivery Month.

Discussions with POs and system vendors may take place if/as necessary to address any specific concerns.

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Project Overview –

Requirements

As of July 2016 delivery month POs will be required to:

• Submit APMC Report Submissions data including Single Shipper Invoices,

Tariff Invoices and Equalization Statements via Petrinex. Pipeline Operators

will be responsible for making adjustments to Single Shipper Invoice and

Tariff Invoice data where receipts and/or transfer data do not balance.

• No deadlines are changing as part of this project.

A Discrepancy Report and online query processes will be made available to

POs to facilitate identification and resolution of differences.

2. Project Update

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Role of the Change Leader

1. Primary Point of Contact for the BA with Alberta Energy and Petrinex with

respect to this project.

2. Disseminate information to those in the BA that need the information in order for

your company to prepare for these changes

3. Ensure your company is ready to report correct information on a timely basis

through Petrinex at “go-live”.

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Change Leader Role and

Expectations

Expectations of the Change Leader

• Understand Alberta Energy/APMC requirements and Petrinex processes

• Communicate effectively with Alberta Energy and Petrinex:

– If you need more information, assistance, additional clarity let us know.

• Communicate effectively with Internal and affected External Stakeholders:

− Marketing staff, marketing administration and accounting, IT staff, testers,

users, management, other

− External software vendors, other

• Plan ahead, plan well

• Communicate effectively with Internal and affected External Stakeholders

regarding Petrinex security roles and responsibilities.

• Ensure your company is ready to report by the August deadline (July 2016

Delivery Month).

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Change Leader Role and

Expectations, cont’d.

• Petrinex Security Roles and Responsibilities

– Only Business Associates (BAs) entitled to access can gain access to Petrinex.

• BAs must have a valid business reason to get into the system.

• Application process managed by Alberta Energy and ECON

– BAs can only access information in Petrinex that the specific BA is entitled to access

(non-confidential data + data specific to the BA)

– Security Design, Penetration testing, DRP activities

– Annual Systrust Certification.

• Business Associate Roles and Responsibilities

– Assignment of who at the BA can view BA-specific information and perform specific

tasks is the responsibility of each BA’s User Security Administrator.

Your APMC Report Submissions information loaded to Petrinex can only be accessed by

specific Alberta Energy/APMC users, Petrinex support staff and those individuals at your BA

granted access by your BA USA.

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Change Leader Role and

Expectations, cont’d.

2. Project Update

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Key Industry-Related Project

Milestones

APMC REPORT SUBMISSIONS PROJECT MILESTONES

ACTUAL/TARGET DATE

Industry Consultation September 2015/ Ongoing

APMC Report Submissions Project Launch September 2015

Specification Documents to Third Party Vendors and In-House IT November 2015

Industry Readiness Guide (Pipeline/ Terminal/ Custom Treater Operators) January 2016

Change Leader Readiness Meeting #1 (Project Overview) January 2016

Training (Job Aid CSV Upload Specifications/Template Documents) January 2016

Change Leader Readiness Meeting #2* May 2016

Training (Module Release) July 2016

Industry Interoperability Testing

May – July 2016

Production Implementation (Reporting for July 2016 Delivery Month) August 2016

* If required

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www.Petrinex.ca – Initiatives –

APMC Report Submissions Project

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www.petrinex.ca – Initiatives –

APMC Report Submissions Project

Page

2. Project Update

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• We have set up a Reporting Guide to help facilitate the understanding of the

process.

• If you have any questions please contact Brendan.Gray@gov.ab.ca

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APMC Report Submissions

Reporting Guide and Other

Activities

TABLE OF CONTENTS 1 Introduction ................................................................................................................................................................. 2

2 Classifying Pipeline Facilities....................................................................................................................................... 4

3 Single Shipper Invoice Reporting Instructions ........................................................................................................... 4

4 Tariff Invoice Reporting Instructions ........................................................................................................................ 10

5 Equalization Invoice Reporting Instructions ............................................................................................................ 16

6 Frequently Asked Questions (FAQs)......................................................................................................................... 23

7 Glossary of Terms ...................................................................................................................................................... 23

Appendix 1: APMC Reporting Calendar............................................................................................................................. 24

Appendix 2 Submission Definitions ................................................................................................................................... 25

• Internally, the APMC will be undergoing preliminary test runs of the

submissions

• The results of these test runs, any issues associated with translating

your current forms into a CSV format will be communicated to you

• The marketing analysts and Petrinex Industry Team will work with

you to address specific issues and find resolutions

• The objective is to weed out any issues in advance of the first

submissions date

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APMC Report Submissions

Reporting Guide and Other

Activities, cont’d.

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2. Project Update

Process Overview

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Petrinex APMC Report Submissions Functionality Flow Chart

Pip

elin

e O

per

ato

rsA

PM

CP

etri

nex

Legend:

Prepare Single Shipper Invoice Submission

Submissions Variance

Receive Single Shipper Invoice Data (every submission)

Process Single Shipper Invoice Submission

Single Shipper Invoice Data Generate APMC Report

Submissions Discrepancy Report (Warning, Final)

Receive APMC Report Submissions Discrepancy Report (Warning, Final)

Receive APMC Report Submissions Discrepancy Report (Warning, Final)

Unlock APMC Invoice Submission

Unlock APMC Invoice Submission

Shippers’ Balance Data

Prepare Equalization Invoice Submission

Receive Equalization invoice Data (every submission)

Process Equalization InvoiceSubmission

Equalization Invoice Data

Prepare Tariff Invoice Submission

Receive Tariff Invoice Data (every submission)

Process Tariff Invoice Submission

Tariff Invoice Data

2. Project Update

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Data Organization

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All invoices share similar hierarchical data organization

• Invoice

• Submitting BA, Invoice Number, Production Month,

Shipper BA ID, Amendment Number

• Summary

• Submitting Facility ID, Stream Type

• Details

• Activity and attributes on each row

• Base Price, Deductions, Net Price, Volume, etc.

• Rate, Volume, etc.

• Quantity, Flat Fee

Accommodates current Industry reporting organization of

one invoice per facility or one invoice for all facilities.

Data Organization, cont’d.

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• Detail rows differentiated by an Activity.

• “Other” available for charge that does not fit into one of

these.

Activity Code SSI Tariff EQ Activity description

DILUENT X X Diluent

EDI X X EDI Fee

LOSSCR X X Loss Allowance Credit

LOWVOL X Low Volume Surcharge

OTHER X X Other

OVRSHRT X Allocated Metering Differences

RECCON X X X Receipt Connected

RECTRK X X X Receipt Trucked

TAF X X Transfer Admin Fee

TARIFF X X Tariff Adjustment/Charge

TRANSFER X Transfer

TRFIF X X Transfer In Facility

TRFIS X Transfer In Shipper

TRFOF X X Transfer Out Facility

TRFOS X Transfer Out Shipper

Data Organization, cont’d.

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• Jan 8 update regarding Tariff Invoices:

• APMC to remove TARIFF and TRANSFER activities

Activity Code SSI Tariff EQ Activity description

DILUENT X X Diluent

EDI X X EDI Fee

LOSSCR X X Loss Allowance Credit

LOWVOL X Low Volume Surcharge

OTHER X X Other

OVRSHRT X Allocated Metering Differences

RECCON X X X Receipt Connected

RECTRK X X X Receipt Trucked

TAF X X Transfer Admin Fee

TARIFF X X Tariff Adjustment/Charge

TRANSFER X Transfer

TRFIF X X Transfer In Facility

TRFIS X Transfer In Shipper

TRFOF X X Transfer Out Facility

TRFOS X Transfer Out Shipper

Data Organization, cont’d.

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• Some Activities on Single Shipper Invoices have

Deductions.

• “Other” available for any other deduction that does not fit

into one of these categories.

Deduction Code Deduction description

EDI EDI Fee

FIRMSRV Firm Service Fees

LOSS Loss Allowance

MKTDIFF Market Differential

OTHER Other

QUALITY Quality Adjustment

TARIFF Tariff

TRANSFER Transfer Fee

WADF1 WADF1

WADF2 WADF2

2. Project Update

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CSV/XML Interfaces for SSI,

EQ, & Tariff

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• Tariff Invoice Example

• Equalization Invoice Example

• Single Shipper Invoice Example

• This approach maximizes flexibility to add or change

Activities and/or Deductions over time without having to

change online or batch interfaces

XML Interfaces

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• XML interfaces are flexible in a similar manner.

2. Project Update

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Prototype Demo

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Demo Notes

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• Stream type is only required at the Summary Level.

• Changing the Activity code will automatically display the

appropriate fields to complete.

• Status Indicator (St.) notifies Industry of any issues on

the Summary and/or Detail rows. These errors will be

displayed when the Edit button is clicked.

• Prior period amendments permitted for prior production

months authorized by APMC for all Invoices.

• Invoices are locked on the deadline. Please contact

APMC if amendments are required after the deadline.

Demo Notes, cont’d.

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• An Invoice is deleted by removing all Summary rows for

the Invoice and setting the Invoice Total to 0.00.

• An APMC Invoice Discrepancy report will be available to

compare Invoices to Shippers’ Balances for some

Activities. Where possible, these errors will be displayed

as Warnings on the Edit screens.

• Industry must notify APMC which Invoices they will send

for each facility by setting the APMC Reporting option on

the Edit Facility Information Screen.

2. Project Update

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3. Wrap-up

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Alberta Energy and

Petrinex Contacts

Alberta Energy

• Brendan Gray, Director, Royalty-In-Kind

Operations

• (403) 297-5443

• Brendan.Gray@gov.ab.ca

•

• Cindy MacLaren, Manager, Royalty-In-

Kind Marketing

• (403) 297-5470

• Cindy.Maclaren@gov.ab.ca

Petrinex Ross Weaver, Industry Manager

(403) 297-4411

Ross.Weaver@gov.ab.ca

Sharon Rudyk, Industry Coordinator

(403) 297-3313

Sharon.Rudyk@gov.ab.ca

Ann Hagedorn, Industry Coordinator

(403) 297-3618

Ann.Hagedorn@gov.ab.ca

Petrinex Service Desk:

403-297-6111 (Calgary);

1-800-992-1144 (other locations)

PetrinexSupport@petrinex.ca

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Questions Related to Policy and Rules:

• Alberta Energy Contacts (Brendan Gray and Cindy MacLaren)

Petrinex Website:

• www.petrinex.ca

• Initiatives Tab, click “APMC Report Submissions Project”

• Will include documents/communications relevant to the project

Petrinex Questions:

• Pre-go-live: Industry Team (Ross Weaver, Sharon Rudyk or Ann

Hagedorn)

• Post-go-live: Petrinex Service Desk

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Other Sources of Information

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Questions

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APMC Report Submissions

Project

THANK YOU FOR YOUR TIME