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CPYHA DECEMBER BOARD MEETING MINUTES 12/19/17 MEETING CALLED BY CPYHA Board of Directors TYPE OF MEETING Monthly Board Meeting FACILITATOR Nate Stulc (President) NOTE TAKER Carolee Peterson (Secretary) TIMEKEEPER Nate Stulc (President)
ATTENDEES Board of Directors, Committee Directors & General Members
1) CALL TO ORDER - Nate 7:05 PM
2) ROLL CALL - CaroleeBoard of Directos NAME
PRESIDENT Nate Stulc
VICE PRESIDENT Debbie Huybers
TREASURER Jason Dvorak
SECRETARY Carolee Peterson
MEMBER AT LARGE Jeff Lange
MEMBER AT LARGE Jason Cordes
MEMBER AT LARGE Jordan Leopold
MEMBER AT LARGE Joe Olson
MEMBER AT LARGE Brad Solomon
PRESIDENT EMERITIUS Wade Gjervold
COMMITTEE NAME
HOUSE CO-DIRECTOR & RECRUITMENT
Greg Linder
HOUSE CO-DIRECTORS Nick Warren
TRAVELING DIRECTOR Bjorn Burnevik
ACE DIRECTOR Kevin Pietsch
CLINICS Open
COACHES SELECTION Open
COMMUNICATIONS Laurie Zahalka
WEBMASTER Lindsey Reil
CONCESSIONS DIRECTOR
Katie Verlo
GOALIE EQUIPMENT Justin Foth
EQUIPMENT Brian Allen
FUNDRAISING DIRECTOR
Julie Walker
CANDY BARS COORDINATOR
Andrea Stone
WREATHS COORDINATOR
Glen Whipple
HEGGIES PIZZAS COORDINATOR
Kari Carlson
GAMBLING Leanne Girard
ICE SCHEDULER Ross Jerpseth
MGR COORDINATOR HOUSE
Becky Maifeld
MGR COORDINATOR TRAVEL
Penny Seymour
REGISTRATION DIRECTOR & SAFETY
Alyssa Senescal
REGISTRATION DIRECTOR
Darrin Senescal
JAMBOREE Andrea Weitgenant
JAMBOREE Andrea Rossman
SKATE Jeff Hedlund
SPONSORSHIP Jamie Leopold
TEAM PHOTOS Tom Simonson
VOLUNTEER COORDINATOR
Greg Blodgett
GAMBLING OVERSIGHT Jashan Eison
GAMBLING OVERSIGHT Ryan Nelson
Additional Attendees:
3) REPORTS
Nate APPROVAL OF MINUTES
PRESENTATION All board members were emailed annual minutes from November 2017 to review
APPROVED
CONCLUSIONS A motion was made, seconded and passed to approve the minutes for November.
Jason Dvorak TREASURER’S REPORT
PRESENTATION
November was a light month of activity. Besides Concessions revenue and expenses, most activity was relating to Wreaths. First round of Ice Bills did go out to teams. We are estimating just shy of $250,000 for team ice bills (ice, Tourneys, D10 Fees, etc.). With 205 Traveling kids that amounts to just over $1200 a player in the association. November Revenue • TOTAL $42,000 • Concessions $7000 • Registration - $1,8000 • Tourney $2,850 • Wreaths $31,000 (about 50% Credit on Ice Bills)
November Expenses • Total $59,000 • Concessions - $4500 • Registration Director $800 • Wreath 25% deposit $4000 (still fighting over final bill) • Coaches Pay (1 of 2) - $5725 • Ice Bill October Ice Forum - $41,000 • Tournament Fees - $2,750
November Net Income(Loss) - ($17,000) Fiscal Comp Revenue • Down ($88,000) • Timing of this years Clinic Payments • We have not needed gambling support this year. Last year we used
$77,000.
Expense • Up $33,000 • $10,000 Increase Tournament Registration (Girls CPYHA vs CR) • $16,000 Decrease Fall Clinic Instructors • $41,000 Increase Ice Bills (Forum was SLOW last year)
Net Income - Down ($121,000) December Revenue • $5,600 Registrations Upper Mite $100 Fee • $2,000 Donation Mississippi Gardens • $40,000 Team Ice Bills (January will be $60,000 as no credits) • $4,000 Concessions • $57,600 Revenue
December Expenses • $4,000 Concessions
APPROVED
• $13,000 Wreaths • $40,000 Forum Ice • $33,000 Brooklyn Park Ice • $8,000 Concessions/Storage Rent • $98,000 Expenses
Cash • $144,000 Ending Balance November ($171,000 last year) • +$57,000 November Revenue • -98,000 October Expenses • $103,000 Ending Cash 12/31/2017 - Last year this was $91,000.
Timing issues still skewing some reporting of net income. Most important thing to us is Cash Position and cash position continues to be strong.
CONCLUSIONS A motion was made, seconded and passed to approve the Treasurer’s report for November.
APPROVED
Leanne Girard GAMBLING REPORT
PRESENTATION
Closed out 98 games, 54 at 5*8 and 44 at Clives, with a $12,000 net profit. Purse bingo was a big hit at Clives – sold 199 packets. Will have the second one on 1/8.
CONCLUSIONS A motion was made, seconded and passed to approve the gambling report for November.
Nate GAMBLING REPORT
PRESENTATION
December Active Game Audit – conducted on December 18th, 2017 at Clive’s and 5-8. One active game pulled and audited at each site. Both in compliance, but reviewing 5-8 games sellers sheets, and will review our audit with the months end B2. Members included: Nate Stulc, Jashan Eison, and Ryan Nelson. December Perpetual Inventory Audit – conducted on December 18th, 2017 at both sites. Inventory of games not in play yet and games in play are checked against the perpetual inventory list kept on sight. Both sites had games accounted for. Audit conducted by Nate Stulc, Jashan Eison, and Ryan Nelson. November Closed Game Audit – conducted on December 18th, 2017. 4 games from each site were audited. These included the two active games audited in November. All were found compliant with auditor’s numbers. Will compare to B2. Audits completed by Jason Cordes. December Storage Unit Inspection – completed on December 18th, 2017 by Nate Stulc. Everything was in order and checked out. November closed game accounted for.
Nate Gambling Control Board Hearing Outcome
PRESENTATION
Mary Magnuson – attornty hired by CPYHA, Nathan Stulc, Leanne Girard, Jashan Eison, Jason Dvorak, and Bob Mattson, appeared on behalf of CPYHA before the CRG on December 4, 2017. Due to the theft of our previous gambling manager, Lisa Blake and Bill Blake, of $42,856 (all of which has been paid back to CPYHA by the Blakes) and other violations, the following disciplanary actions were handed down: (these are the top four – see entire consent order attached to the bottom of these minutes)
• Beginning on February 1, 2018, Respondent’s lawful gambling license shall be
suspended for a period of thirty (30) days. Respondent shall not conduct
lawful gambling at any of its sites during the suspension.
• Within thirty (30) days of the signing of the Consent to Entry of Order,
Respondent shall pay to the Board a civil penalty of $20,000.00.
• Within thirty (30) days of the signing of the Consent to Entry of Order,
Respondent shall reimburse its gambling account in the amount of $2,112.00
which constitutes missing receipts.
• Within thirty (30) days of the signing of the Consent to Entry of Order,
Respondent shall file a Corrective Action Plan satisfactory to the Director.
The plan must describe practices to prevent each alleged violation in
paragraph 5 of this Consent Order. The plan also must include the
establishment of a Gambling Oversight Committee with at least three
APPROVED
members listing the individuals and their responsibilities. Respondent will
report any changes of members of the Gambling Oversight Committee to the
Director within ten (10) days of the change.
The board approved to pay the $20,000 fine.
The following is the plan during CPYHA’s 30 day suspension:
• During the time that CPYHA is suspended (Feb 1 – March 2), the Champlin
Park Boys Hockey Boosters Club will be taking over our gambling sites –
Clives and 5*8.
• The booster club President – Steve Boyton, a former parent of CPYHA, former
Champlin mayor and attorney, has given us a letter of intent, that they will
obtain a gambling liscense and assist CPYHA during this suspension. Once the
suspension is up, the operations will be turned back over to CPYHA.
• A booster member (Marlo Roberts) will become the gambling manager.
• Leanne Girard will work under Marlo and continue running the operations,
but under the booster club.
• All pull tab operations has to be shut down on January 31 under CPYHA and
reopened on February 1st under the boys booster club.
• All pull tab employees will need to be let go and then rehired under the
boosters club.
• All pull tab operations has to be shut down on March2 under the boys
booster club and reopened on March 3rd under CPYHA.
• All pull tab employees will need to be let go and then rehired under CPYHA.
• The boys booster club will receive all net proceeds during the time that they
are operating.
Due to the hard work of Nate Stulc and Leanne Girard, CPYHA was able to prove that they have created better internal controls, created a gambling oversite committee and overall cleaned up our gambling operations. Without all their work, we would have most likely had our gambling licesnse revoked for 2 years.
The entire consent order can be found at the end of the December meeting minutes.
4) COMMITTTE REPORTS
Nick Powell CHAMPLIN ICE FORUM/CITY
APPROVED
City is holding New Years Eve event – players wearing jerseys and coaches will get in for free.
Greg/Nick (Jordan) HOUSE COMMITTEE
Need managers to send out email on outdoor ice that started this week. Pucks should be left at the rinks. Working on teams for the jamboree. Majority of jerseys and socks are in. Still waiting for a few of the larger jerseys. Should arrive by 12/21. Need to make sure teams are using the correct locker rooms – mainly the D’s are having issues.
Bjorn (Joe) TRAVELING COMMITTEE
Boys Reminder to teams that when they are at games/tourneys that they need to present good behavior. They are representing CPYHA. This includes parents.
Girls No updates
APPROVED
Greg (Carolee) VOLUNTEER COORDINATOR
Katie (Jason D) CONCESSIONS
All high school games are booked through January 1st – last regular season game is February 15th. Still having people empty the entire register at closing – has happened 6 times. Sales are approx. the same as last year at this time. K. Verlo has resigned as Concessions Director after this season.
Julie (Brad) FUNDRAISING Andrea – Candy Bars Kari – Pizza Glen - Wreaths
All set for the heggies fundraiser. Turn in is January 3rd and pickup is January 29th.
Jamie (Jordan) SPONSORSHIP Santa event at Leopolds Mississippi Gardens raised approx. $2,000.
Alyssa/Darren (Carolee) REGISTRATION
APPROVED
No district signoff needed for school waivers – this will be very helpful. All other waivers need to be signed by district 10. Basically, if you don’t live or go to school withour our boundaries, you do not play here. Concussion training was a learning for registration this year. Hopefully will be easier next season. Coaches all need to be done with trainings etc by Dec 31st to not be redlined. Have a few in jeopardy. Alyssa and Darrin are discussing whether they will return as directors next year.
Becky/Penny (Debbie) MANAGER COORDINATORS
House House managers were set by Thanksgiving. Everything is moving along BAU
Travel Bantam AA never took pics – they were waiting for a jersey to be finished and then they never scheduled.
Dave Brown (Jordan) CLINICS
No updates
(Debbie) COACHES SELECTION
No updates
Justin/Brian (Jeff) EQUIPMENT
Looks like we have gone through 500 pucks already this year. Need to figure out where they are all going. Also need some new goalie gear. Jordan may have some contacts/ideas/ Also will be looking at options for new traveling jerseys at some point as they are beat up and have number/size issues.
Ross (Jason C) ICE SCHEDULER
We have ice for sale on our website.
Joe PLAYER DEVELOPMENT No udpates.
Greg L (Joe) RECRUITMENT
Junior Rebels is going great – 28 skaters signed up.
Alyssa (Debbie) SAFETY
Non- rostered can help and be “puck-pushers” but cannot be on the bench. They do need to do safesport and a back ground check.
Jeff (Brad) SKATE
Jeff will organize again this year, but then looking for a replacement for the next season.
APPROVED
Andrea W/Andrea R (Brad) MITE JAMBOREE
17 committee members. Preliminary schedule done – Jr Rebels will play on Saturday. Website is up to date. Goldy is scheduled to appear. Thinking about a silent auction – each team does a basket.
Debbie PARENT RELIEF NIGHT
No updates
Tom (Jason) TEAM PHOTOS
No updates
Carolee BY-LAWS/HANDBOOK
Waiting on Nate to review handbook.
5) OLD BUSINESS - none
6) NEW BUSINESS Try goalie for free will be limited to 20 players. Should be only those really interested in it. Target Mite C and above and Squirt/10U. Will be January 28th from 12:15 – 1:15.
7) ANNOUNCEMENTS Champlin Park Boys Hockey Youth Night – 12/21 includes a food drive 340 bears were donated at the Teddy Bear Toss. They will go to Children’s hospitals. Volunteer hours – the board voted to lift the 5 hour in concession maximum due to having issues with teams being able to fulfill their “mandatory” high school games.
8) ADJOURNMENT Nate to call time – 8:47 pm
APPROVED
STATE OF MINNESOTA MINNESOTA GAMBLING CONTROL BOARD
BY ITS COMPLIANCE REVIEW GROUP In the Matter of the Lawful Gambling CONSENT ORDER License of Champlin Park Youth Hockey Association License No. 04865
TO: MARY MAGNUSON, ESQUIRE JACOBSON LAW GROUP 180 EAST FIFTH STREET, SUITE 940 ST. PAUL, MN 55101
1. Pursuant to Minn. Stat. § 349.151 (2016), the Gambling Control Board (hereinafter “Board”) is responsible for
enforcement of the state lawful gambling laws.
2. The Compliance Review Group of the Gambling Control Board (hereinafter “CRG”), on behalf of the Board, has
authority to investigate alleged violations of the lawful gambling laws, commence formal disciplinary
proceedings, and issue Consent Orders pursuant to Minn. R. 7865.0210 (2015).
3. Champlin Park Youth Hockey Association, (hereinafter “Respondent”) is licensed to conduct lawful gambling,
license number 04865, and is subject to the enforcement authority of the CRG and the Board.
4. Pursuant to a Notice of Conference, Mary Magnuson, Esquire, Nathan Stulc, Leanne Girard, Jashan Eison, Jason
Dvorak, and Bob Mattson, appeared on behalf of Respondent before the CRG on December 4, 2017. Respondent
was provided a copy of the Compliance Review Group Preconference Memorandum detailing the alleged
violations and provided an opportunity to respond.
5. The CRG is prepared to commence a disciplinary proceeding against Respondent based on the following
allegations:
a. Respondent failed to maintain internal controls sufficient to protect the integrity of its lawful gambling in violation of Minn. R. 7861.0320, subp. 1 (2015).
b. Respondent failed to maintain records that account for its assets, liabilities and fund balance in violation of Minn. Stat. § 349.19, subd. 9a. (2016), and Minn. R. 7861.0320, subp. 18 (2015).
c. Respondent failed to make deposits of gambling receipts within four business days of the close of the game in violation of Minn. Stat. § 349.19, subd. 2 (2016).
d. Respondent failed to deposit gambling receipts into the gambling bank account, in violation of Minn. Stat. § 349.19, subd. 2 (2016).
e. Respondent filed false and inaccurate information with the Department of Revenue and the Gambling Control Board in violation of Minn. Stat, §§ 349.155, subd. 4(3) and 349.19, subd. 5 (2016).
f. Respondent failed to submit changes in its application within 10 days of the change to the Gambling Control Board in violation of Minn. R. 7861.0220, subp. 5.
g. Respondent conducted lawful gambling without the sufficient supervision of a licensed gambling manager in violation of Minn. Stat. § 349.167, subd. 1 (2016), and Minn. R. 7861.0230, subp. 8 (2015).
6. Respondent admits to the above allegations.
7. Respondent has agreed to informal disposition of this matter without a hearing as provided under Minn. Stat. §
14.59 (2016) and Minn. R. 1400.5900 (2015). This Consent Order is issued solely in settlement of an
enforcement action on behalf of the Board upon the violations alleged herein. This Consent Order shall not limit
APPROVED
the Board, the CRG, or the Director regarding any other allegations should they arise. This Consent Order is
public data pursuant to Minnesota Statutes Chapter 13.
8. This Consent Order shall not limit any other governmental officer, agency, or entity from taking whatever action
upon the allegations herein it deems appropriate.
9. A violation of the terms of this Consent Order shall be grounds for the imposition of disciplinary sanctions
against Respondent pursuant to Minn. Stat. §§ 349.155, subd. 4 and 349.1641 (2016) and Minn. R. 7865.0210,
7865.0220, 7865.0230, and 7865.0240 (2015) in the same manner as if such violations constituted a violation
of Board rule or other law. A failure to comply with the terms of this Consent Order shall be grounds for an
action to enforce the Consent Order pursuant to the procedures set forth in Minn. Stat. § 349.152, subd. 3
(2016).
NOW, THEREFORE, IT IS HEREBY ORDERED:
10. Beginning on February 1, 2018, Respondent’s lawful gambling license shall be suspended for a period of
thirty (30) days. Respondent shall not conduct lawful gambling at any of its sites during the suspension.
11. Within thirty (30) days of the signing of the Consent to Entry of Order, Respondent shall pay to the Board a
civil penalty of $20,000.00.
12. Within thirty (30) days of the signing of the Consent to Entry of Order, Respondent shall reimburse its
gambling account in the amount of $2,112.00 which constitutes missing receipts.
13. Within thirty (30) days of the signing of the Consent to Entry of Order, Respondent shall file a Corrective
Action Plan satisfactory to the Director. The plan must describe practices to prevent each alleged violation
in paragraph 5 of this Consent Order. The plan also must include the establishment of a Gambling Oversight
Committee with at least three members listing the individuals and their responsibilities. Respondent will
report any changes of members of the Gambling Oversight Committee to the Director within ten (10) days of
the change.
14. The civil penalty and reimbursement required by this Consent Order shall not be paid out of gross receipts
from lawful gambling. Within sixty (60) days of signing the Consent to Entry of Order, Respondent shall
submit to the Director of the Board documentation establishing that no part of the funds used to pay the
civil penalty and reimbursement has its original source in receipts derived from lawful gambling activity.
15. Within one (1) year of signing the Consent to Entry of Order, the Gambling Control Board staff will perform
a compliance review focused specifically on the allegations alleged herein. If, at the time of this compliance
review, Respondent has not corrected the violations alleged herein, Respondent’s lawful gambling license
shall be automatically revoked without hearing at the sole discretion of the Director for a period of two (2)
years.
16. If any of the same or similar violations listed in ¶ 5 of this Consent Order occur within the next five (5)
years, Respondent’s license shall be automatically revoked for a period of two (2) years without hearing at
the sole discretion of the Director.
17. If Respondent does not complete the terms in paragraph 10 - 14 of this Consent Order within the prescribed
time periods set forth herein, Respondent’s license shall be automatically suspended without hearing at the
APPROVED
sole discretion of the Director and shall remain suspended, unless and until the Director, at his sole
discretion and without hearing, finds that the Respondent has completed the requirements. During any
suspension Respondent shall cease all lawful gambling activity.
18. If this Consent Order contains a suspension, and the requirements have not been met during the period of
the suspension, the suspension shall continue, at the sole discretion of the Director without hearing until the
requirements are met.
19. If the lawful gambling license of Respondent is suspended at the sole discretion of the Director for more
than ninety (90) days, Respondent’s lawful gambling license will automatically and without hearing be
permanently revoked. If Respondent’s lawful gambling license is revoked under this provision, Respondent
shall not be eligible to apply for a new lawful gambling license for a period of two years.
20. During any period of suspension imposed by this Consent Order, Respondent shall remain obligated to file
the monthly gambling tax returns, schedules, and reports required under Minn. Stat. § 349.19, subd. 5 and
Minn. R. 7861.0320, subpts. 7&8 (2015) and otherwise to comply with all applicable statutory and rule
provisions governing lawful gambling.
Dated: ____________________
MINNESOTA GAMBLING CONTROL BOARD By: ___________________________________ Norman Pint Chair Compliance Review Group Gambling Control Board Suite 300 South 1711 West County Road B Roseville, MN 55113 Telephone (651) 539-1900
APPROVED
CONSENT TO ENTRY OF ORDER
The undersigned, on behalf of and as duly authorized representatives of the Champlin Park Youth Hockey Association, state that they have read the forgoing Consent Order; that they know and fully understand its contents and effect; that they have been advised of their right to a hearing in this matter; that they have been represented by legal counsel in this matter, or have been advised of their right to be represented by legal counsel; and that they consent to the entry of this Order by the Board. It is further understood that this Consent Order constitutes the entire settlement agreement between the parties, there being no other promises or agreements, either expressed or implied.
Champlin Park Youth Hockey Association By: ____________________________________
Its: ____________________________________
By: ____________________________________
Its: ____________________________________
STATE OF MINNESOTA ) )ss. COUNTY OF __________ ) The foregoing instrument was acknowledged before me this ______ day of ________, 2017. ______________________________________ Notary Public
APPROVED
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