april 25, 2012 making the most of library collaboration and cooperative projects partnering for...

April 25, 2012

Making the Most of Library Collaboration and Cooperative Projects

Partnering for Discovery:

Jennifer Liss Erika DowellMetadata/Cataloging Librarian Interim Head of Technical Services & DigitizationWells Library Lilly Library

Dot Porter Lori DekydtspotterAssociate Director for Digital Library Interim Head of Cataloging & Rare Books CatalogerContent and Services Lilly LibraryDigital Library Program

April 25, 2012

PresentationPresentationOutlineOutline

Overview of the War of 1812

Project

The Collection

Partnerships & Workflow

Lessons Learned Working together in progress …

How it all began…

April 25, 2012

Division of ResponsibilityDivision of Responsibility

• Project Management: Erika Dowell & Dot Porter

• Encoding of finding aids: Lilly Library, Technical Services Department (War of 1812 mss.)

• Scanning of materials: Digital Library Program, Lilly Library (vault materials)

• Serving digital objects: Digital Library Program

• Omeka Development: Collaboration

April 25, 2012

The Lilly Library The Lilly Library War of 1812 War of 1812 CollectionCollection

Monographs Prints Music Maps Manuscripts

April 25, 2012

The Collection:The Collection:Differing Levels of Differing Levels of

Description & AccessDescription & AccessMonographsMonographs

• Online records• Card catalog

PrintsPrints• Access database

MusicMusic• In Harmony database

MapsMaps• Card catalog• Access database

ManuscriptsManuscripts• Artificial collection “War of

1812”• Individual items spread

throughout various collections April 25, 2012

April 25, 2012

Transcribing existing

manuscript cards

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Bringing the Bringing the cataloging cataloging

into the 21into the 21stst century: century:

Authorized Authorized Subject Subject

Headings Headings &&

Name Entries Name Entries

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DLP Wiki Utilized forDLP Wiki Utilized forCataloging Questions ExchangeCataloging Questions Exchange

April 25, 2012

Metadata for Metadata for DiscoveryDiscoveryMonographsMonographs

PrintsPrints• Added access points

(MODS)MusicMusic

• Cleanup of access points (MODS)

MapsMaps• MARC cataloging by map

cataloger• QC of metadata

transformationManuscriptsManuscripts

• Encoding (EAD)• QC of access points• QC of metadata

transformation

April 25, 2012

Collaborating for [Good] Collaborating for [Good] MetadataMetadataDefine metadata Define metadata

expectationsexpectations• Access points?• Controlled vocabularies?

• Content standards?Document Document metadata decisionsmetadata decisions

Build in a system Build in a system for Q/A and for Q/A and reporting errorsreporting errors

Contribute to Contribute to project team project team meetingsmeetings

April 25, 2012

Metadata Gone Bad!Metadata Gone Bad!

Legacy data

=

something

GOINGWRONG

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Archival Collections

ImageCollections

Sheet Music

Monographs

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Digitizing Workflow

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Selection

EADMARC MARCDatabase

books archival collections mapsprints

scan

metadata conversion – automated and manual

ingest into Fedora Repository

Link from finding aids / ICO records / IUCat records

Note: music was already digitized

Site development workflow

April 25, 2012

Initial site conception

Selection of Omeka for site development

Materials digitization (previous slide)

Site design Pulling metadata from Fedora into Omeka

OMEKA SITE

April 25, 2012

OMEKA SITE

Wrap-upWrap-up

April 25, 2012

Flexibility

Trust

Clarity

Links:Links:The Lilly Library: http://www.indiana.edu/~liblilly/

IU Digital Library Program: http://www.dlib.indiana.edu/

IUCAT: www.iucat.iu.edu

IU Archives Online: http://webapp1.dlib.indiana.edu/findingaids/

Image Collections Online: http://webapp1.dlib.indiana.edu/images/

InHarmony: Sheet Music from Indiana: http://webapp1.dlib.indiana.edu/inharmony/

April 25, 2012

Questions?Questions?

Erika DowellInterim Head of Technical Services & Digitization, Lilly Libraryedowell@indiana.edu

Dot PorterAssociate Director for Digital Library Content and Services, Digital Library Program doporter@iu.edu

Jennifer LissMetadata/Cataloging Librarian, Herman B Wells Libraryjaliss@indiana.edu

Lori DekydtspotterInterim Head of Cataloging & Rare Books Cataloger, Lilly Librarylodekydt@indiana.edu

April 25, 2012