aptera presents "planning for sharepoint"

SHAREPOINT ROADMAPS:THE WHAT, WHY, AND HOW

• WHAT IS A SHAREPOINT ROADMAP?• 1-2 year plan

• Prioritized and grouped by phases or releases

• Living document

• Develop

• Release

• Re-evaluate

• Repeat

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SHAREPOINT ROADMAPS:THE WHAT, WHY, AND HOW

• WHY DO WE CARE?• We have to know where we are going if we expect

to ever get there!

• Avoid pitfalls• User adoption

• Scalability

• Governance Planning

• Business Planning

• Budget

SHAREPOINT ROADMAPS:THE WHAT, WHY, AND HOW

• HOW DOES THE PROCESS WORK?

• Information Gathering:

INITIAL STAKEHOLDER MEETING INITIAL IT MEETING ALL USER MEETING

PROCESS (CONTINUED)

• GROUP SESSIONS AND REVIEWS• Departmental/Functional Area Breakout Sessions

• Stakeholder Review

• Midpoint Presentation

• IT Follow Up (if necessary)

• Final Roadmap Presentation

• Functional Approach

• Work Effort

• End User Presentation (Optional)

SHAREPOINT ROADMAP PRESENTATION

• Fictional Company A

• Stakeholder Challenges

• Basic Project Management

• Lack Of User Adoption Of Beta Site

• Too Many Emails!!

• Inability To Track Internal Projects

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SHAREPOINT ROADMAP DEMO

• INITIAL USER MEETING• Consensus among beta users:

• difficulty navigating the site

• knowing where to put new content

• Inability to find documents and information

• Too many emails

• Issues managing projects within some departments

ROADMAP IMPLEMENTATION

• Taxonomy/Site Structure Reorganization

• Combination of alerts and information syndication

• (to lessen email traffic)

• Institution of content aggregation

• PMO Site with Project Site Template

ROADMAP REVIEW

IMPLEMENTATION - TAXONOMY

• TAXONOMY AND SITE STRUCTURE• Honor Service Level Agreements (SLAs)

• Backup and Disaster recovery

• Quotas

• Managed navigation new!• Consistent across PMOs and Project Sites

• Templates• Project Site Templates

• Enterprise Item Templates (syndicated/reusable)• Project Issue

• Project Charter

IMPLEMENTATION – PMO

• PMO AND PROJECT SITES• Project Management Office (PMO)

• Display aggregated information from project sites

• Easily create new project sites

• Project Sites• Easily Manage Tasks and Issues

• Consistently Manage Iterations or Releases

• Templates

• Ensure content quality; by way of consistency

ENHANCEMENTS– UX

• USER EXPERIENCE ENHANCEMENTS• Search

• Display aggregated from search

• Hover Panels in search results

• Hover Panels• Visual insight into search results

• Communities

• Follow Sites, Documents and People

• Promote Sites

• Drag and Drop File Upload

DEMO

ENHANCEMENTS– PLATFORM

• PLATFORM ENHANCEMENTS• Shredded Storage

• Improved file storage

• Cloud-App Model

• Flexible app development model for on-prem and cloud

• Branding Enhancements

• Design Manager

• Device targeting

• Cross-Site publishing

• Many more!

QUESTIONS…Do you have any

THANK YOU!