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Annual Conference of The Association of Otolaryngologists of India
Wednesday - Sundayth th
9 -13 January, 2019Hyderabad, INDIA
th14 Asia-Oceania ORL-HNS Congress 2019
st71 and
Sponsorship and Exhibitor Prospectus
Sponsorship and Exhibitor Prospectus
Asia Oceania Association of Oto-Rhino-Laryngological Society The Association of
Otolaryngologists of India&
AOI - HYDERABAD BRANCH
NATIONAL ORGANISING COMMITTEE
NATIONAL ADVISORS
1
Dr. Sanjay AgrawalScientific Chairman
Dr. Deepak HaldipurExecutive Member
Dr. Rakesh GuptaTreasurer
Dr. Satya Prakash DubeyCo-Organising Chairman
Dr. Sudhakar VaidyaOrganising Chairman
Dr. Viral A ChhayaSecretary General
Dr. D. Dwarakanatha ReddyConvenor
Dr. S. K. Kacker
Dr. K. K. Ramalingam
Dr. M. V. Kirtane
Dr. R. C. Deka
Dr. A. Mahadevaiah
Dr. D. S. Grewal
Dr. Anup Raj
Dr. Bhaben Choudhary Dr. Anil D'cruz
Dr. T. V. Krishna Rao
Dr. Anirban BiswasDr. Santanu Banerjee
Dr. Krishnakant Bhargav Dr. Sandra Desa Sauza
Dr. B. K. Roychaudhari
Dr. K. P. Morwani
Dr. V. P. VenkatachalamDr. H. Vinod Shah
ASIA OCEANIA EXECUTIVE COMMITTEE MEMBERS (2015 - 2019)
Dr. Sheng-Po HaoPresidentTaiwan
Dr. Randall MortonImmediate Past President
New Zealand
Dr. Sudhakar VaidyaPresident Elect
India
Dr. Chen-Chi WangSecretary General
Taiwan
Dr. Marlinda AdhamMemberIndonesia
Dr. Ruzanne M. CaroMember
Philippines
Dr. Tatsuya YamasobaMemberJapan
Dr. Choakchai MetheetrairutMemberThailand
Dr. Rashid K. Al-AbriMemberOman
ASIA OCEANIA ADVISORY COMMITTEE MEMBERS (2015 - 2019)
Dr. Alfredo PontejosMember
Philippines
Dr. Chong Sun KimMemberKorea
Dr. Yoshiaki NakaiMemberJapan
Dr. Balwant Singh GendehMemberMalaysia
Dr. Suchitra PrasansukMemberThailand
Dr. Jin Keat SiowMember
Singapore
2
AOI GOVERNING BODY
Dr. Viral Chhaya
Past PresidentDr. Deepak Haldipur
President ElectDr. Sanjay Agrawal
President
Dr. Arvind Saxena
Treasurer Dr. S. P. Dubey
Editor in Chief Dr. Mohan Bansal
Editorial ChairmanDr. Rakesh Gupta
Secretary
LOCAL ORGANISING COMMITTEE
3
Dr. T. V. Krishna RaoChief Org. Chairman
Dr. K. R. MeghnadhCoordinator
Dr. N. Venkatram ReddyOrganizing Secretary
Dr. Manish GuptaOrganizing Treasurer
Dr. N. Radha Krishna
Patron Dr. K. Sekaran
Patron Dr. P. Ramanjaneyulu
Patron Dr. A. P. A. P. Reddy
Patron Dr. K. V. Ravi Kishore
Co-Convenor
Dr. M. Mohan ReddyDirector – Congress
Dr. K. DwarakanathDirector – Workshops
Dr. P. S. N. MurthyScientific Co-ordinator
Dr. D. Sridhar ReddyCo-Organizing Secretary
Dr. V. RamakrishnaiahCo-Organizing Secretary
Dr. G. ShyamJoint Organizing Secretary
Dr. D. PadmanabhamChairman Scientific Committee
Dr. K. V. N. Durga PrasadCo-Chairperson
Dr. S. RamakrishnaCo-Chairperson
Dr. K. NagarajCo-Chairperson
AOI HYDERABAD GOVERNING BODY
Dr. V. RamakrishnaiahPresident
Dr. K. V. Ravi KishoreSecretary
Dr. J. B. S. RathodTreasurer
Dr. N. Venkatram ReddyPresident-Elect
Dr. D. Sridhar ReddyPast President
Dr. G. ShyamVice President
Dr. Kamal Kishore BajajJoint Secretary
Dr. A. Shobhan BabuTrade & Exhibition
Dr. T. ShankarTrade & Exhibition
Dr. K. SreenivasSouvenir Committee
Dr. P. R. Sai KumarSouvenir Committee
Dr. P. Sambasiva RaoSouvenir Committee
Dr. L. Sudarshan ReddyHospitality - Delegates
Dr. A. V. S. Hanumantha RaoHospitality - Delegates
Dr. Ch. Ramana CharyHospitality - Delegates
Dr. K. Prabhakar ReddyHospitality - Faculty
Dr. E. C. Vinay KumarHospitality - Faculty
Dr. S. Srinivas KishoreHospitality - Faculty
Dr. Samson Dev KumarHospitality - Faculty
Dr. Kiran S. ParyaniFood Committee
Dr. K. SekaranFood Committee
Dr. D. Ranganath SwamyFood Committee
Dr. S. NirmalaLadies Committee
Dr. S. Indira DeviLadies Committee
Dr. Aruna KumariLadies Committee
Dr. K. Anjani KumariLadies Committee
Dr. J. B. S. RathodCultural Committee
Dr. S. Ramesh KumarCultural Committee
Dr. Benjamin R. KumarCultural Committee
Dr. V. Ravi ShankarCultural Committee
Dr. G. SrikanthRegistration Committee
Dr. C. Shekhar SinghRegistration Committee
Dr. Kamal Kishore BajajRegistration Committee
4
Dr. C. RamakrishnaCo-Chairman Reception Committee
Dr. M. Venkateshwara RaoChairman Reception Committee
Dr. N. Vishnu Swaroop ReddyFinance Committee
Dr. D. S. DeenadayalFinance Committee
Dr. G. V. S. RaoFinance Committee
SPONSORSHIP INVITATION
stItiswithgreatpleasurethatweinviteyoutothevibrantcountryofIndiatoattendthe71 AnnualConference
th th thofTheAssociationofOtolaryngologistsofIndiawith14 Asia-OceaniaORL-HNSCongress2019from9 -13
January2019(WednesdaytoSunday).ThisCongresswillbeheldundertheaegisofAsiaOceaniaAssociation
ofOtolaryngolgical Society andAssociationofOtolaryngologists of India in associationwithHyderabad
branchofAOI.
We promise you an exciting and informative scientific programme thatwill be both broad and varied,
encompassing plenary lectures, breakout sessions and workshops by world renowned experts. The
programmewillfeaturetensimultaneousstreamswithawidevarietyoftopics,enablingyoutotailorthe
programme specifically to your own interests and clinical practice, as well as information packed Preth th
CongressWorkshopson9 and10 January.
In2019theAsia-OceaniaORL-HNSCongresswillbeheldinHyderabad,capitalcityofthenewlyformedstate
ofTelangana,amoderncitywithanoldworldcharm.Originally,thecityofNawabs,Hyderabadhasnow
gainedprominenceworldwideasanimportantInformationTechnologyandmedicaltourismhub.Italso
boastsofamodernworld-classairportwitharangeofinternationalanddomesticconnections.TheCongress
venue,HyderabadInternationalConventionCentre,isitselfastate-of-the-artcentre,onparwiththebest
Congressdestinationsaroundtheworld.
IncredibleIndiaisknownforthewarmthandhospitalityofitspeopleanddiversityofnature,cultureand
language.Weofferyouawiderangeoftourismactivitiestoseeandenjoy–includingtheiconicCharminarof
Hyderabad, the imposing palaces ofMysore, the pristine beaches of Kerala andmany other attractive
destinations. And of course, the mouth-watering array of cuisines and delicacies that our country is
famousfor!
Theentiremedicalfraternityhereareexcitedaboutthiseventandhavepledgedtheirsupporttomakeita
grandsuccess.WearesurethatAsia-OceaniaORL-HNSCongress2019,Hyderabadwillbeanexperienceto
rememberforusall.
th thWedohope you can join us at theAsia-OceaniaORL-HNSCongress 2019 from9 – 13 January 2019
(WednesdaytoSunday).Weencourageyoutoputthedateinyourdiarynow.
Dr. Sudhakar VaidyaOrganizing Chairman & President Elect
Asia Oceania Association of Otorhinolaryngology,Head & Neck Surgery Societies
5
Dr. Viral A ChhayaSecretary General
Dr. D. Dwarakanatha ReddyConvenor
PLATINUM SPONSOR - INR 150.00 Lakhs (USD 250,000/-)
BENEFITS
• First choice of Pavilion (Hospitality Lounge) at the venue
• First Priority placement in exhibition hall and complimentary Exhibition space of 36 sq. m in the Premium exhibition area
• Sponsor logo will be listed prominently in all official Congress communications including advance brochures, call for abstracts, posters, website, final program, etc.
• One front-inside and back-outside cover advertisement in the Souvenir
• One-page (max size of A4) insert in the Delegate bag
• Twenty complimentary trade Delegate registrations
• Twenty complimentary Gala Dinner passes
• Prominent display of logo on all Sponsor acknowledgement signs across the venue
• Banner outside the convention centerth
• The right to use the status as Platinum sponsor of the 14 Asia-Oceania ORL-HNS Congress 2019 &st
71 Annual Conference of The Association of Otolaryngologists of India in all corporate advertising stuntil 31 January, 2019
• One free workshop
DIAMOND SPONSOR - INR 100.00 Lakhs (USD 150,000/-)
BENEFITS
• Second choice of Pavilion (Hospitality Lounge) at the venue
• Second Priority placement in exhibition hall and complimentary Exhibition Space of 18 sq. m in the Premium exhibition area
• Sponsor logo will be listed prominently in all official Congress communications including advance brochures, call for abstracts, posters, website, final program, etc.
• One back-inside cover and two pages advertisement in the Souvenir
• One-page (max size of A4) insert in the Delegate bag
• Fifteen complimentary trade Delegate registrations
• Fifteen complimentary Banquet passes
• Display of logo on all Sponsor acknowledgement signs across the venue
Premium Exhibition Area will be in Hall 4 of HICC General Exhibition Area will be in Hall 1 of HITEXThis will be open for 5 days - 9th - 13th Jan 2019
6
SILVER SPONSOR - INR 50.00 Lakhs (USD 80,000/-)BENEFITS
• First Priority placement in exhibition hall and complimentary Exhibition Space of 9 sq. m in the General exhibition area.
• Sponsor logo will be listed prominently in all official Congress communications including advance brochures, call for abstracts, posters, website, final program, etc.
• One page advertisement in the Souvenir
• One-page (max size of A4) insert in the Delegate bag
• Five complimentary trade registrations
• Five complimentary Banquet passes
• Display of logo on all Sponsor acknowledgement signs across the venue
BRONZE - INR 30.00 Lakhs (USD 50,000/-)BENEFITS
• Second Priority placement in exhibition hall and complimentary Exhibition Space of 9 sq. m in the General exhibition area.
• Sponsor logo will be listed prominently in all official Congress communications including advance brochures, call for abstracts, posters, website, final program, etc.
• One page advertisement in the Souvenir
• One-page (max size of A4) insert in the Delegate bag
• Five complimentary trade registrations
• Five complimentary Banquet passes
• Display of logo on all Sponsor acknowledgement signs across the venue
GOLD SPONSOR - INR 75.00 Lakhs (USD 125,000/-)BENEFITS
• Kids Zone at the venue
• Third Priority placement in exhibition hall and complimentary Exhibition Space of 18 sq. m in the Premium exhibition area
• Sponsor logo will be listed prominently in all official Congress communications including advance brochures, call for abstracts, posters, website, final program, etc.
• Two pages advertisement in the Souvenir
• One-page (max size of A4) insert in the Delegate bag
• Ten complimentary trade Delegate registrations
• Ten complimentary Banquet passes
• Display of logo on all Sponsor acknowledgement signs across the venue
7
PREMIUM EXHIBITION LAYOUT
Whilsteveryendeavorwillbemadetoadheretothepublishedlayoutoftheexhibition,theLocalOrganizingCommitteeshallbeentitledtovarythelayoutdependingonthefinalexhibitionsalesif,intheiropinionitisinthebestinterestsoftheexhibition.
Ÿ Sponsorship opportunity and exhibition booth selection will be offered on a first-come-first-served basis within the sponsorship category
Ÿ All prices in this brochure are exclusive of applicable taxes
B8
B4
B5
B6
B7
B1
5B
16
B1
7
B3 B1B2
A1
A2
A3
A4
A5
B1
4B
13
B1
2
B9 B10 B11
8
18 sqm
36 sqm
Entry / Exit
A6
A7
A8
A9
A10
Hall - 4 (HICC)
OTHER SPONSORSHIP OPPORTUNITIES
Item Description Benefits Cost
Delegate Bag(2 Sponsors)
EachCongressdelegatewillreceiveahighqualitydelegatebagthatwillhavegreatutilitybeyondthe2019Congress.
w Sponsors’nameandlogowillbeembossed/printedonthebag
INR 25,00,000
Internet Centerand
Speaker PreviewRoom
Opportunitytodisplaycompanyinformationandlogointhecybercafé,withcompanylogoasscreensaversonallcomputers
w Sponsorssignageattheinternetcenter
INR 10,00,000
Congress Stationery
Stationerydistributedtoparticipantsinthedelegatebags.Sponsortosupplystationery.FinalapprovalofpenrestswithLOC.
w Sponsorslogoprintedonstationery
INR 10,00,000
Conference DVD's(Per Sesssion)
----- w SponsorlogoprintedontheDVDcasew DVD’stobeprovidedbySponsors
INR 5,00,000
Pocket Programme
Amanifolddocumentofclosedsize76mm/102mmwithimportantCongressinformation
w Sponsorlogopublishedonthebackcoveroftheprogramme INR 10,00,000
Mementos & Gifts----- w Sponsorlogoprinted/
embossedonthegiftINR 10,00,000
Registration areaSponsoracknowledgmentintheregistrationarea
w Sponsorlogopublishedontheregistrationbackdrop
INR 10,00,000
Lanyards
Sponsortoprovidethelanyardsandisresponsibleforproductioncosts.FinalapprovaloflanyardrestswithLOC.
w Companynamefeaturedonthelanyard
INR 10,00,000
Congress notepad and Book
Sponsortoprovidethelanyardsandisresponsibleforproductioncosts.FinalapprovaloflanyardrestswithLOC.
w Companynamefeaturedonthelanyard
INR 10,00,000
9
Item Description Benefits Cost
PAYMENT TERMS
a. Discounts
st · 10% discount for sponsors booking with payment before 31 March 2017
st · 5% discount for sponsors booking with payment before 31 December 2017
b. Payment terms to be listed -
· 10% on booking
st · 30% in 6 months thereafter or before 31 March 2018 whichever is earlier
th · 50% in 6 months thereafter or before 30 September 2018 whichever is earlier
th · Balance 10% in 2months thereafter or before 30 November 2018 whichever is earlier
c. All rates to have a US$ price which is rounded off to approx 10% more than the Rupee rate
Poster Zone----- w SignageatthePosterarea INR 5,00,000
Spouse bagEachAccompanyingpersonwillreceiveagoodqualitybag
w Sponsors'nameandlogowillbeembossed/printedonthebag INR 5,00,000
Full Page(Size: 210mm/297mm)
ConferenceSouvenir-Frontinsideorbackoutsidecover(ifnotavailedbythePlatinumsponsor)
w Reachouttotheentiregroupofregistrants
INR 4,00,000
Full Page(Size: 210mm/297mm)
ConferenceSouvenir-Backinsidecover(ifnotavailedbytheDiamondsponsor)
w Reachouttotheentiregroupofregistrants INR 2,00,000
Full Page(Size: 210mm/297mm)
Souvenir-innerfullpage w Reachouttotheentiregroupofregistrants
INR 1,00,000
Delegate bag insert(One page- A4 size)
Opportunitytoputaninsertintothedelegate'sbag.TobeprovidedbySponsor.
w Reachouttotheentiregroupofregistrants INR 1,00,000
Inner Half Page (Size: 210mm/148.5mm)
FinalProgram-innerhalfpage
w Reachouttotheentiregroupofregistrants
INR 50,000
Delegate Badge----- w Sponsors'nameandlogowill
beprintedonthebadge INR 5,00,000
10
F&B SPONSORSHIPSItem Cost
thPresidentsDinnerwithEntertainmenton9 JanuaryatHICC–2000Pax
thWelcomeReceptionwithEntertainmenton10 JanuaryatHITEX–5000Pax
thNetworkingDinnerwithEntertainmenton11 JanuaryatHITEX–6000Pax
thGalaDinnerwithEntertainmenton12 JanuaryatHITEX–6000Pax
INR70,00,000
INR1,30,00,000
INR1,40,00,000
INR1,40,00,000
DINNERS
thPMTea/CoffeeandHighTeaatHICCon9 January
thPMTea/CoffeeandHighTeaatHICCon10 January
thPMTea/CoffeeandHighTeaatHICCon11 January
thPMTea/CoffeeandHighTeaatHICCon12 January
thPMTea/CoffeeandHighTeaatHICCon13 January
INR10,00,000
INR10,00,000
INR15,00,000
INR15,00,000
INR5,00,000
MORNING TEA / COFFEE SESSIONS
thAMTea/CoffeeatHICCon9 January
thAMTea/CoffeeatHICCon10 January
thAMTea/CoffeeatHICCon11 January
thAMTea/CoffeeatHICCon12 January
thAMTea/CoffeeatHICCon13 January
INR8,00,000
INR8,00,000
INR12,00,000
INR12,00,000
INR8,00,000
LUNCHES
thLunchon9 January
thLunchon10 January
thLunchon11 January
thLunchon12 January
thLunchon13 January
INR30,00,000
INR40,00,000
INR60,00,000
INR60,00,000
INR30,00,000
EVENING TEA / COFFEE SESSIONS
11
EXHIBITIONTheCommercialExhibitionwillbeanintegralpartofthescientificprogram.Companiesofferinginnovativeproductsinthisfieldareencouragedtoseizetheopportunitytoexhibit.Thescientificprogramwillattractthetopprofessionalsinthefield,withapproximately6000participantsfromacademia,industryandgovernmentexpectedtoattend.Alllunchesandpostersessionswillbeheldintheexhibitionarea.Theinternetcenterintheexhibitionareawillbeanaddedbenefit.
EXHIBIT HOURS, SET-UP AND DISMANTLING
Exhibit Hours:th
10 January2019th11 January2019th
12 January2019th13 January2019
09:00–18:00
09:00–18:00
09:00–18:00
09:00–18:00
Exhibitor Move-in:th
09 January2019
th13 January2019
09:00–22:00
16:00–23:00
Exhibitor Move-out:
Rental Fee
INR5,00,000(Per9Sq.Mbooth(taxesadditional)
Rental Fee Includes
Ÿ A3meterx3meterspacewithOctonormwallsŸ Twochairs&oneinfocounterŸ Threespotlights&oneplugpointŸ Onewastebin,fascia&carpetŸ TwoexhibitorbadgesŸ VisibilityontheCongresswebsitewithalinktoexhibitor'sŸ Organization
12
Booth dimensions: 3m X 3m Sqm. stall
GENERAL EXHIBITION AREA
Whilsteveryendeavorwillbemadetoadheretothepublishedlayoutoftheexhibition,theLocalOrganizingCommitteeshallbeentitledtovarythelayoutdependingonthefinalexhibitionsalesif,intheiropinionitisinthebestinterestsoftheexhibition.
Ÿ Sponsorship opportunity and exhibition booth selection will be offered on a first-come-first-served basis within the sponsorship category
Ÿ All prices in this brochure are exclusive of applicable taxes.
13
9mts179nos
Total 1611 Sq.mEntrFnce
Exit
Emergency Exit Emergency Exit
Proposed Hall Layout
Freight Entry
/ExitTOILETS
Entra /
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E42F41E42F43G41G42
SPONSORSHIP AND EXHIBITION RULES & REGULATIONSthKWC has been entrusted with the general logistics and organization of the Congress and exhibition of the 14 Asia-
stOceania ORL-HNS Congress 2019 & 71 Annual Conference of The Association of Otolaryngologists of India
Applications
In order to be valid, sponsorship or exhibition application form(s) are to be carried out by POST or by FAX on the ORIGINAL APPLICATION FORM here enclosed and sent to KWC. The signature of the application form(s) constitute a firm hire commitment and compel the subscriber to accept both the general conditions and the exhibition rules and regulations. A deposit of the total amount due will be invoiced on receipt of the completed reservation form and due for immediate payment upon receipt of the invoice to guarantee the reservation. No verbal or telephone agreement will commit KWC nor the Local Organizing Committee unless confirmed in writing. The remaining subscription fee is to be settled by September 2018 at the latest. Non-payment by this stated deadline will lead to the cancellation of the right to use the booth, and without reimbursement of the deposit paid. Site allocations will be attributed in reservation order form and are subject to the full payment and the agreement of the Local Organizing Committee. Once locations have been attributed, no change of location will be possible without Local Organizing Committee’s written agreement.
All payment must be received by the organizers prior to the event. No sponsor/exhibitor will be allowed to begin move-in operations nor be listed as a sponsor/exhibitor in the onsite publications until full payment is received by the organizers. The exhibition floor plan presented in this document is a non-contractual one. However, Local Organizing Committee reserves the right to change if deemed advisable, the location, importance and layout of the surfaces requested by the exhibitor. In the event of litigation, jurisdiction falls under the Hyderabad Courts alone.
Acceptance of applications
The organizers reserve the right to refuse applications from companies not meeting standard requirements or expectations and reserve the right to curtail or close exhibits, wholly or in part, that reflects unfavorably on the character and the purpose of the meeting.
Payments: Payments may be made either
• Demand Draft: In favor of 14th ASIA OCEANIA ORL HNS CONGRESS 2019, Payable at Hyderabad
and courier it to: KW Conferences Pvt. Ltd., 1st Floor, Trade Fair Office Building, HITEX Exhibition Centre,
Madhapur, Hyderabad - 500 084, Telangana, India.
• Or by Bank Wire Transfer: Through Account Number: 62493163165, Bank Name: State Bank of
Hyderabad Branch: Sultan Bazar, IFSC Code: SBHY0020062 in favor of 14th ASIA OCEANIA ORL
HNS CONGRESS 2019
In the case of a bank transfer, please do not forget to specify on your form, the reason of your payment and the invoice number.
Cancellation conditions (applicable to Sponsorship and Exhibition)st• 25% of the agreed amount due if the cancellation is made before 31 August, 2018
st th• 50% of the agreed amount due if the cancellation is made between 1 September, 2018 and 30 September, 2018st• 100% of the agreed amount due if the cancellation is made after 1 October 2018
After exhibition space, sponsorship or advertising have been confirmed, a reduction in space or any other kind of is considered as a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of exhibit space at the discretion of the congress organisers.
Sharing of stands
Exhibitors are not permitted to share with others any booth space allotted to them without prior written consent of the organizers.
14
Local and Site Regulations
Exhibitors shall abide by the local and site regulations with respect to law and order, safe and security. The organizers will take appropriate action against those who do not comply with the regulations. The organizers have the authority to demand removal/change of any structure which is not in accordance with the Congress rules or cancel participation. The decision of the organizers will be final and binding.
Entry to the Exhibition
Access to the exhibition will only be possible to regularly registered conference participants or exhibition participants. To attend any meeting sessions, exhibition staff will need to register as full Delegate and pay the appropriate registration fee.
Insurance
The signatory renounces to take recourse against the organizers or against the owners of the premises and undertakes to underwrite insurance policies covering all the risks incurred by the material exhibited (theft, damage, etc...) along with public liability covering the permanent or occasional staff employed by the company, present at the congress. In any case, the insurance protection will NOT be given to the exhibitors by the organizers.
Force Majeure
In the event of force majeure, the exhibition dates may be changed or the latter may be purely and simply cancelled. In the last event, the disposable funds after payment of expenses will be shared between exhibitors in proportion to their payments without it being possible to take recourse against the organizer or the producer.
Exhibitor Technical Manual
An Exhibitor Technical Manual will be sent to every registered exhibitor a few months before the event and once deposit has been paid. This manual contains all information regarding general conditions, safety regulations, setting up of a booth and arrangement conditions, description of the booth, specification documents and maps along with order forms and prices for furniture, decoration and all necessary services (telephone, electricity, transport, storage, etc.,)
Health and Safety at Work Regulations
It is the responsibility of the exhibitor to ensure that his contractor, employees, displays and exhibits comply with the latest legislation regarding Health and Safety at Work regulations.
Third party companies
Organizers will communicate exclusively with clearly identified third party companies officially mandated by participating exhibitors and sponsors. Queries received from third party companies (i.e. communication and press agencies) which do not clearly indicate which company they are representing will not be answered. It is the responsibility of the Sponsor/Exhibitor to inform the congress secretariat of the full contact details of the third party companies they are working with.
Press conferences
Press conferences organized by the industry may only be organized at times specified by the congress organisation. The congress office must be notified of any planned press conferences and all journalists must be officially registered to attend the meeting.
Promotion onsite
Promotion onsite (at the congress) must be limited to the confines of the exhibit space, or the meeting rooms rented by the Sponsor/Exhibitor.
The signing of a sponsorship contract (sponsorship and/or exhibition or any other form of participation) implies a commitment to neither organize nor promote conferences, congresses or events held during the schedule of the Official Congress Program without the agreement of the Local Organizing Committee.
15
16
KWConferencesPvtLtd1stFloor,TFOBuildingHITEXExhibitionGroundsMadhapur,Hyderabad–500084Phone:+914065987803Email:sponsorships@14asiaoceania.com www.14asiaoceania.com
Professional Conference Organiser:
1stFloor,Govt.ENTHospital,Koti,
Hyderabad-500095
Phone:+91-40-64503963/9177999624
E-mail:convenor@14asiaoceania.com
Congress Secretariat:
Asia Oceania Association of Oto-Rhino-Laryngological Society The Association of
Otolaryngologists of India&
AOI - HYDERABAD BRANCH
The Association of Otolaryngologists of India
& AOI - HYDERABAD BRANCH
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