ba session 5 - unit 2 dec16

NCFE Principles of Business AdministrationLevel 2 CertificateWatersideTutor: Michelle Walshmwalsh@accross.ac.uk01254 354413

Induction⦿ Fire evacuation

⦿ Toilets

⦿ Smoking

⦿ Phone calls / appointments

⦿ Commitment = 70%

⦿ Absences – To be reported

⦿ Brews – 25p per session

⦿ Questions?

Learning objectives – Session 4Unit 2

3. Understand how information is managed in business organisations You need to: 3.1 Describe the types of information found in business organisations 3.2 Explain the need for safe storage and efficient retrieval of information 3.3 Describe the features of different types of systems used for storage and retrieval of information 3.4 Describe the legal requirements for storing business information

4. Understand the essential requirements of business documentsYou need to: 4.1 Explain the requirements for language, tone, image and presentation for different documents 4.2 Explain how to integrate images into documents 4.3 Describe how corporate identity impacts upon document production 4.4 Explain the requirements of data protection, copyright and intellectual property legislation relating to document production 4.5 Describe organisational procedures for version control 4.6 Describe security requirements relating to document production

LO 3. Understand how information is managed in business organisationsIn small groups – discussion/research activity to find appropriate answers (notes) for;1. 3.1 Describe the types of information found in

business organisations

Types of information may include: • physical (letters, paperwork, manuals) • electronic (email, files, reports) Be specific about the information contained.

Take notes to help you with your assignment

3.2 Explain (WHY?) the need for safe storage and efficient retrieval of information 3.3 Describe the features of different types of systems used for storage and retrieval of information (Research)

systems used for storage may include: ⦿ physical (filing, indexing) ⦿ electronic (computer applications, file-sharing)

⦿ 4.1 Explain the requirements for language, tone, image and presentation for different documents

Think about your audience, think about the company standards⦿ 4.2 Explain how to integrate images into

documents This should be step by step how to do it and may include an example to show. What should you consider when using images?

LO 4. Understand the essential requirements of business documents

4.3 Describe how corporate identity impacts upon document production

⦿ If everything needs to have corporate logo, colours, uniformed standard – What is the impact on producing documents?

⦿ Think about the time it takes, other departments you would need to involve and other things to take in to consideration.

15 MINS

4.4 Explain the requirements of data protection, copyright and intellectual property legislation relating to document production

⦿ Think about your response for the earlier, similar criteria – This needs to relate to document production.

4.5 Describe organisational procedures for version control

⦿ You covered version control in AC 1.4

⦿ This criteria would now like you to describe the procedures in an organisation for version control

⦿ This is of course a fictional company but needs to be a realistic procedure.

4.6 Describe security requirements relating to document production

You have already covered what Data Protection is…Security requirements may include reference to business sensitive information in addition to data protection of customer details

Learning outcomes – Session 5DID YOU……?

3. Understand how information is managed in business organisations You need to: 3.1 Describe the types of information found in business organisations 3.2 Explain the need for safe storage and efficient retrieval of information 3.3 Describe the features of different types of systems used for storage and retrieval of information 3.4 Describe the legal requirements for storing business information

4. Understand the essential requirements of business documentsYou need to: 4.1 Explain the requirements for language, tone, image and presentation for different documents 4.2 Explain how to integrate images into documents 4.3 Describe how corporate identity impacts upon document production 4.4 Explain the requirements of data protection, copyright and intellectual property legislation relating to document production 4.5 Describe organisational procedures for version control 4.6 Describe security requirements relating to document production

Unit 2 AssignmentComplete Unit 2 assignment – The

assignment is due to be completed by 13/12/2016

Please remember there are plenty of resources on ItsLearning for you to expand

your knowledge. Do not just type up your notes, these are just

to give you an idea and to get you started.

Any questions?

Next week…..Unit 03 Understand communication in a business environment⦿ LO 1. Understand the requirements of written

and verbal business communication 

Unit 04 Understand employer organisations⦿ LO 1. Understand organisational structures⦿ LO 2. Understand the organisational environment