badge control, attendance, tacs

Badge Control, Attendance, TACS

AM Standard Operating Procedure

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Badge Control

In FY-02 Overtime in one Area cost an estimated $600 million dollars

Of that OT, one Area Audit determined unneeded or unauthorized overtime cost an estimated $111 million dollars (18 %)

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Reasons For Unauthorized OT

No Control Of Employee Badges

Badge Racks Not Locked

Employees Have Early BT’s

Employees Keep Badges On Their Persons All Day

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Badge Control - Before

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Badge Control - SOP

Badge Rack And Reader Should Be Located In Easy View Of Supervisor

Badge Racks Should Always Be Locked

Supervisor Should Unlock Badge Rack 5 Minutes Prior To Employees Begin Tour

Ensure Unclaimed Badges Are Withdrawn Or Made Unavailable

Ensure Employees Do Not Take Badges With Them

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Badge Control - SOP

Ensure employees have no more than 1 timecard

Prohibit the use of timecard swapping with other employees

Provide a locked container for employees to place their badge cards after ending their workday

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Badge Control - After

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Badge Control - After

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AM Attendance Control Procedures

Upon arrival to your workstation, determine any unscheduled absences

Absent employee’s badge should be pulled and held with PS form 3971

Print all 3971’s for employees signature

Manager will enter all changes of schedule into DOIS

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AM Attendance Control Procedures

Determination for filling any vacant position SHOULD NOT be made prior to volume being entered into DOIS

Unscheduled absences should not necessitate replacement overtime

Managers responsibilities for message reports should not be addressed at this time

All message functions are to be completed after all morning delivery functions are complete

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Time & Attendance Collection System

It Will Permit The Manager To Verify / Review

– Reporting Time

– Operation Number

– Leave Time

– Return Time

– End Time

The TACS System Provides Supervisors With Actual Work Hour Data Used To Monitor Their Labor Hours And Dollars At The Local Level

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TACS - SOP

A standard operating procedure has been implemented in this process

Below are the reports available in TACS and incorporated into this SOP

– Clock Ring Errors

– Unauthorized Overtime

– Employee Moves

– Previous Day Work Hours

– Station Summary

– Tour Deviation