behind the scenes data coordination - scott ardill and steve sandifer

BEHIND-THE-SCENES DATA COORDINATION

Scott Ardill & Steve Sandifer – The John Cooper School

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Welcome

One of the most powerful features of Education Edge is the ability to augment the basic structure of the database with attributes. Further, the ability to globally edit and/or update standard database fields and attributes allows the user to tailor the database to better fit their needs.

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Data-In-Data-Out • Personal Data• Basic Data Tools

– Attributes, Global Changes, CSV Files, Queue• Data Out

– Queries, Queries from Reports, Exports• Data In

– Imports• Data Between• Data Exchange (Q&A)• Data about onSuite Transition• Parting Data

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Personal Data

The John Cooper School

1180 Students in Prekindergarten - 12Private, Nonsectarian

The Woodlands Texas (north of Houston)

Scott Ardill

Webmaster

Steve Sandifer

Database Coordinator

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Attributes

• Don’t Overlook the Unique option

• Using the academic year in the name – thoughts?

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Global Change – Add Attribute• Add the attribute first• Use Replace for

dates along with a “+”• Attributes come with

their own dates• Look for blank import

ids

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Comma Separated Values (CSV)

Last,first,gender,grade,advisorSample,Ima,Male,12,LaranceSample,Youra,Female,8,Tasgen

Record

Field

Delimiter

Header

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Queue ModuleAutomatically Schedule Global Changes and ore

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Queries• Cntrl-A• Email a query

• Multiple rows per student

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Queries from Reports

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Exports• One row per record• The first option you

choose “fixes” the subsequent exports

• To keep things in order, export the same field multiple times

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Imports – Tabs• Export to Import• Delimited with

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Imports – Fields Tab

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Registrar’s Office External Text Alert System

Folder on Network/Shared web folder

Student Billing

Cafeteria Software (Counterpoint) Website (BBNC)

• Export dates of physicals and import dates into attributes• Export contract attributes from web-forms to student billing• Do global changes based on imported attributes• Where do YOU move/want to move data?

Administration

Parent Groups

Data Between

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Admission Office Local Computer Applicants

• Place decisions on EE (AO) records manually• Export a CSV file with the decisions and email addresses• Open Word mail-merge and create letters• Switch to email-merge and create emails• Run a global change to put the letter dates on attributes

Admission Letters

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Data Exchange

Questions? Answers? Thoughts?

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onSuite Data

Questions? Answers? Thoughts?

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Parting Data

www.johncooper.orgsupport@johncooper.org281-367-0900 ext. 2396

The John Cooper SchoolOne John Cooper DriveThe Woodlands, Texas 77381