best practices in · • automated. we’re all about spend management concur platform travel...

2

Best Practices inSpend Management

Business Costs: Typical spending breakdown across small & mid-sized companies

35%

Payroll

10%

Travel & Expenses Everything Else

55%

UPS – Right Turn Only

UPS moved away from finding the shortest route to looking at other criteria to optimize the journey.

Why? What's wrong with turning Left?

• Results:• 10 million gallons less fuel annually• Emits 20,000 tons less carbon dioxide• Cut the number of trucks by 1,100• Less accidents• $300-$400 million annually in fuel,

wages, and vehicle running costs

Rise of the Empowered Business User

“What are the most important factors prompting you to purchase products or services for work yourself?”

52%

33%

30%

29%

26%

More convenient/faster

Understand what is needed

Research better options

Get lower prices/cut costs

More choices

6

ACTIVITY!

Does any of this sound familiar?

• Employees are spending far too

much time filling out and tracking

expenses

• Your finance team is buried in

spreadsheets and paper

• Limited real time visibility into

cash flow

• Policies aren’t followed

• Reimbursements and payments

can be slow

Does any of this look familiar?

Organizational Costs:

Efficiency

Accuracy

Compliance

Resources

Time

$$

Fin

Admin

Cloud Platform

EmployeeMgr.

There is a better way…

Cloud Solution:

• Mobile

• Integrated

• User Friendly

• Fast

• Automated

We’re all about Spend Management

Concur Platform

InvoiceTravel Expense

12

Easy Travel Booking

13 ‹#›

Company Policy Built In

Results from all

airlines including

Low Cost airlines

14

e-Receipt Partners

100% Commercial Airline Participation

15

One Click to Expense!

16

Smart Expense Reports

17

ExpenseIt – Receipt Capture

18

Concur Has You CoveredThe Concur platform can manage all other non-payroll spending

35%

Expenses InvoicesTravelLabor

65%

Concur Platform

20

Your AP challenges.

Manual data entry

Cash flow management

Exception handling

Lost invoices

Insufficient controls

Lack of visibility

Too much paper

Long cycle times

21

Paper processes are manual, costly and slow

Supplier mails

invoice

Requestor receives

Invoice stamped &

coded

Make copy

For file

Route paper

invoice to 2-3

approvers

Route or mail to

HQ

AP receives and

audits

If corrections

needed

Mail or route to

requestor

Invoices filed

and stored

onsite for

2 years

AP prints checks

Move and store

invoices offsite

Visibility

into spend

& process

AP manually

enters in

payment system

Mail or route to

HQ

Route to

approvers

It appears to boil down to efficiency.

Semi-automated process. Highly automated process.

14.3DAYS—AND—

$2320

3.7DAYS—AND—

$400

23 ‹#›

30 ‹#›

• Email Payment Voucher

Check, ACH and credit card payment voucher

Check

ACH

Card Payment Voucher

Integration Options

1. Export/Import

2. Pre-built Integration

ERP

An Integrated Solution- Concur works with the systems that you have in place

Expense

TravelInvoice

Expense

Travel Invoice

Travelers

Experience

Concur Ecosystem

ERP/CRM/HR

Meeting

Management

Tax

Management

Fraud,

Risk, &

Compliance

Industry

Solutions

Spend

Optimization

Expense

Travel Invoice

140+Manage Spend

Identify Trends

Uncover Savingsreports

Concur Reporting

Dashboards and reports

Expense Accrual

Fraud Reporting in Concur

Credit Card Transactions

Cost Tracking

Invoice Reporting

Invoice Reporting – P/O Matching

43

Heavy investment in R&D and value added partnerships

9,000+SMB clients located in North America

25MUsers

High client satisfactionwith over 95% client retention

Trusted by

20,000+ clients located in over 100 countries

Global Company+

Local Support

Q&A