boutique to production - stanford's born-digital /forensics labs

Boutique to Production – Stanford’s Born-Digital /Forensics Labs (BDFLs)

Michael OlsonIS&T, 2015

Topics

History of our lab Boutique to Production created by

incremental improvements in: Service Model - Digitization as a Service Budget Standardization of Equipment Documentation / Statistics

History

Our call to action – British Library Risk Assessment

McLeod, Rory, “Risk Assessment; using a risk based approach to prioritise hand held digital information”

Losing 3 % of hand held media / year 30,000 pieces of KNOWN at risk media in

Stanford’s collections

History

Our call to action – British Library Risk Assessment

30,000 pieces of KNOWN at risk media in Stanford’s collections

Began 2009 – six years old One-time funding to buy workstations, no

staff, no workflow,

Assorted data tapes from Stanford collections

Hard drive from Dennis Brain collection

5 ¼” floppy disk

CD-ROM from Robert Creeley collection

History

One-time funding to buy two workstations, no staff, no workflow

Began 2008 – seven years old AIMS grant archivist hired in early 2010 to

begin determining workflows for born-digital materials

Out with the Old – in with the New

2012 reimagining how we deliver digitization at Stanford Libraries

Includes all of our service arms: Digital Production Group Stanford Media Preservation Lab Born-Digital / Forensics Labs

Digitization Services

Mission– why we digitize Services – what we do and how to access

these services

Digitization Services

Digitization Services

Internal wiki that describes in how to request digitization services in detail

Prioritization and tracking of requests using JIRA

Created custom templates in JIRA to: Request lab services Assign and track the work Create transparency on our work and its value

Budget

2014 – improve budget process Track anticipated and actual expenditures Forecast expenditures:

Workstations (new and replacement cycle) Other hardware components Consumables Contracts / Maintenance agreements Hourly staffing Travel

Standardization of Equipment / Configurations

Currently have 2 Forensic Recovery of Evidence Devices (F.R.E.D.s) and 7 workstations

Goal to reduce lab maintenance respoinsibiliities of our digital archivist Replace custom built workstations with

commodity workstations Create disk images of workstations

Documentation

Production requires functional documentation: Lab mission and charter Meeting agendas and notes Goals Equipment inventories Budget Procedural documentation or how to do certain

tasks

Documentation

Statistics

Estimate the cost of the preserving data from legacy media formats

Identification of potential process improvements / efficiencies

Statistics provide the data points to enable demonstration of program value

Statistics

What we’re tracking: Collection call number Media type Quantity of media Failure rate by media type Total number of files Size (GB) of preserved content Operator responsible for capture Quality control Time to do the work

Conclusion

Transition to Production required: Clearly defined and documented service

model Budget Functional Documentation Statistics to document program value

Questions?

Michael Olsonmgolson@stanford.edu(650) 308 6538