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Broward
County Darting
Association
By-Laws Effective September 2016
Broward County Darting Association
Mission and Purpose Statements
Mission Statement The Broward County Darting Association, Inc. (hereinafter referred to as "BCDA") is an
organization formed to promote competitive English darts within Broward County
Purpose
Statement
It is the intent of the Broward County Darting Association to develop sanctioned league
play and to establish and maintain competitive relationships with similar darting
organizations. To promote competitive “Steel Tip” Darts within Broward County.
Program
Quality
Control
The Broward County Darting Association’s goal will be to provide a service to the
community, which is consistently fair to all who participate. This will be achieved
through the establishment of such programs as: Consistently fair team selection
processes, adherence to code of ethics.
Cost
Effective
Operations
It is necessary as a non-profit volunteer organization to provide services at the lowest cost
possible to the participants. The Broward County Darting Association will pursue more
participation from our community businesses through sponsorship, marketing, promotion,
and advertisement.
Awareness
The Broward County Darting Association shall seek to demonstrate and promote the
concepts of team participation, spirit of competitiveness and fair play.
Table of Contents
Article 1 Organization Page 1
Article 2 Definitions Page 1
Article 3 Amendments Page 2
Article 4 Quorum/Proxy Page 2
Article 5 Fees, Refunds, Tournaments etc Page 3
Article 6 Sportsmanship Page 4
Article 7 Governing Rules Page 4
Article 8 Meetings Page 4 & 5
Article 9 Meeting Agendas Page 5
Article 10 Terms and Qualifications of BCDA Board Member(s) Page 5 & 6
Article 11 Removal or Resignation of Board Members Page 6
Article 12 Committees Page 7 & 8
Article 13 Executive Committee (Board) Responsibilities Page 8 & 9
Article 14 Authorization to Expend or Commit to Expend Page 9
Article 15 Table of Organization Page 9, 10, 11 & 12
Attachment 1 Additional Documents Incorporated Page 13
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ARTICLE 1
ORGANIZATION
The Broward County Darting Association (hereinafter referred to as "BCDA") is a non-profit
organization under the laws of the State of Florida. The address shall be P.O. Box
________________, Florida ____________. BCDA shall be vested in the BCDA Board Members.
These By-Laws shall be considered accepted after reading and approval by a two-thirds majority of
the BCDA Board Members present who constitute a quorum.
ARTICLE 2
DEFINITIONS
“Participant(s)” shall mean any dart player who is registered to participate in a league in the
BCDA program in the then current Fiscal Year.
“Voting Member(s)” shall mean (a) Participants who are registered in the then current year; and
(b) all BCDA Board Members. Voting Members shall be entitled to one (1) vote for all elections of
members of the BCDA Board.
“BCDA Board Member” shall mean the President, Vice President, Secretary, Statistics Secretary
and Treasurer.
“Executive Board” shall mean the President, Vice President, Secretary, Statistics Secretary and
Treasurer.
“General Meetings” shall mean the March meeting at which elections will be held and the
September meeting which shall be mandatory for all Team Captain’s.
“Fiscal Year” shall begin on July 1st and end on June 30th of each year.
“Good Standing” shall be defined as those Participants and Board Members, BCDA Board who
may not be specifically identified, who are current with all financial obligations and are not subject
to any disciplinary action, investigation, or complaint.
“Rules” shall mean the rules established for the operation of the league and State Teams as
conducted by BCDA. These Rules shall be created and adopted as approved by the BCDA Board.
The League Rules may be amended prior to the start of each season and amendments shall be
approved by the BCDA Board. The State Team Rules may be amended prior to the State Team try-
outs.
“BCDA Website” is the electronic website maintained by BCDA for informational and
communication purposes. It shall be used to inform the participants of BCDA, with the means to
contact Board Members, and a means of notifying the Participants of sign-ups, schedules,
standings, tournaments, public notices required in accordance with these By-Laws, rules and
regulations, general public relations and news items, and other information approved by the BCDA
Board.
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ARTICLE 3
AMENDMENTS
These By-Laws may be modified, altered, amended or repealed, or new By-Laws may be adopted at
the General Meeting of the BCDA Board Members by the affirmative vote of a majority of the
number of the BCDA Board Members fixed by these By-Laws, provided notice of the proposed
amendment has been posted on the BCDA Website 2 (two) weeks prior to being voted on by the
BCDA Board, repeal or adoption be contained in the notice of such meeting; and provided further,
that the foregoing notice requirement shall not prohibit the BCDA Board from adopting the
proposed amendment, affecting the proposed repeal or adopting the proposed new By-Laws as the
case may be, in a modified form which is not identical to that described or set for in the notice of
such meeting.
Any amendment to these By-Laws shall be proposed in writing or by electronic mail to the
Secretary, and notice of such amendment shall be given by the Secretary to each BCDA Board
Member not less than three (3) days in advance of the meeting at which such amendments are to be
voted on. Notice must be written, it cannot be oral, by phone or by text, and may be communicated
to each BCDA Board Member in person, or by electronic communication.
Notice of a proposed amendment to these By-Laws and the meeting date shall be published at least
seven (7) days prior to the meeting date at which the proposed amendments are to be considered.
Said meeting shall be an open meeting with discussion permitted from the floor. Changes in the
participant rules or State Team rules shall be governed by Article 7, and does not require an
amendment to the By-Laws.
Any amendment shall be in writing and shall be attached or posted electronically to these By-Laws.
ARTICLE 4
QUORUM/PROXY
Quorum: A quorum shall consist of half (50%) plus one (1) of the duly elected BCDA Board
Members be present at the meetings and a majority vote shall govern, for the transaction of business
at any meeting of the BCDA Board, provided that if less than a majority of the BCDA Board
Member(s) are present at said meeting, a majority of the BCDA Board Member(s) present may
adjourn the meeting from time to time without further notice.
Proxy: Proxies at any BCDA meeting shall be used only in a manner specifically provided for in
the By-Laws and shall not be given when the duly elected officer or member is personally present.
A Board Member shall be allowed to proxy in writing or by a printed electronic mail to the BCDA
Board prior to any BCDA Board or General meeting. Said proxy may be given to a BCDA Board
Member. Said proxy shall contain the name of the person giving the proxy, the name of the person
assigned the proxy, and the specific subjects covered by the proxy. The proxy will only be valid for
specific subjects listed on the agenda for the meeting. No one person shall be able to vote more than
one (1) proxy. All proxies will be announced at the outset of the meeting.
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ARTICLE 5
FEES, REFUNDS, TOURNAMENTS ETC
Fees: The BCDA Board shall set bar sponsor fees for team registration. The primary purpose of
registration fees is to meet the operating expenses of BCDA. A Mandatory late fee will be assessed
if the bar sponsor fees are not paid within three (3) weeks of the season start date.. The bar owner
may contact the Treasurer to set up a payment plan if needed, An administrative fee of $25.00 will
be charged in addition to the fees for any returned checks or any uncollected fees. Each team will be
accessed a $20.00 packet fee, the $20.00 shall cover the costs of the score sheets and the cost to
print the rules and team schedules.
Refunds: Fees are non-refundable.
Financial Obligation: Participants or Bar Owners who have any financial obligation to BCDA for
fees, for any reasons, shall not be permitted to participate in any function, nor shall that person be
permitted to serve in any administrative capacity or function as a BCDA Board Member until such
financial indebtedness to BCDA has been satisfied.
Tournaments: Sanctioned tournaments shall be those tournaments, including invitational
tournaments, programmed by regional or national organizations that recognize and/or are
recognized, and approved the BCDA Board.
Special Events: The BCDA Board shall approve in advance all BCDA Special Events.
Trophies: Individual trophies shall be presented to the Participants of all first and second place
teams within each division governed by BCDA. Additional trophies may be given by for All-Star
points and perfect scores. The BCDA Board will purchase all trophies from an agreed upon vendor.
Suspended Participants: The Rules Committee Director will be responsible for informing the
BCDA Board in regard to every participant (in writing) that has either quit the sport or has been
levied a suspension, with all details and documentation relating to the incident that caused such
action to be taken. It will be the responsibility of the Rules Committee Director of the BCDA Board
to document (in writing or via email) to supply an updated list prior to each registration period to
prevent any conflict.
BCDA Vendors: BCDA has or may have agreements in place with vendors who provide their
services to BCDA, such vendors shall be listed on a separate attachment which shall be
updated from time to time as necessary and made a part of these By-Laws. It shall be the
responsibility of the BCDA Board to obtain at least three (3) bids from prospective vendors who
supply equipment or services at least every other year. It is the BCDA Board Member’s
responsibility to obtain the best quality at the best price. If a BCDA Board Member knows that
another BCDA Board Member has a relationship with a vendor who supplies any services or
equipment to BCDA, the BCDA Board Member must disclose such relationship to the BCDA
Board prior to utilizing such vendor to avoid any conflict of interest. The BCDA Board must
approve all vendors participating in any BCDA Event. Any vendors who wishes to participant in
tournaments or events held at bar’s must be authorized by the bar owner in addition to the BCDA
Board.
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ARTICLE 6
SPORTSMANSHIP
A. Good Sportsmanship shall prevail during all BCDA competitions. Any attempts to distract
an opponent while they are throwing will not be tolerated. Complaints may result in
disciplinary action(s). If so requested by a shooter, all spectators must align themselves out
of the line of vision, and/or behind the position from which they are throwing. Heckling or
other harassment is strictly forbidden. It is the Home Team’s responsibility to maintain the
best order during league play and both captains’ are responsible for any actions of their
team members.
B. If a Player puts his/her hands on another player in a threatening manner that Player will be
suspended from league play for a period of 6 weeks, or such longer period depending on the
severity of the Players actions. If after the suspension the same Player threatens any Player
such Player will be banned for a period of up to one year or life depending on the severity
of his/her actions. The BCDA Board Members will advise the Player of the actions taken by
the BCDA Board.
C. BCDA has a zero tolerance for un-sportsman like behavior. It is the Captain’s responsibility
to immediately report un-sportsman like behavior to the BCDA Board Members.
Sportsmanship as stated herein may be amended by the BCDA Board without the approval of
the BCDA members, such changes will be incorporated in the League rules.
ARTICLE 7
GOVERNING RULES
League and State Team Rules: shall be those Rules presented to and approved by the BCDA
Board Members and made a part of these By-Laws.
Rule Changes: A rule may be changed after the commencement of a season if it is approved by a
two-thirds majority at a meeting of the BCDA Board Members. A majority vote of the BCDA
Board Member(s) present shall be required to approve a change in rules. After a rule change is
made it SHALL be published/disseminated to all Participants.
ARTICLE 8
MEETINGS
Regular Meetings: There shall be a meeting of the BCDA Board Member(s) at 7:00 PM on the
first Monday of each month; however, said meeting date and time may be altered if approved by a
majority of the BCDA Board Member(s) eligible to vote thereon at the previous monthly meeting.
Scheduled meetings of the BCDA Board Member(s) should be held at a minimum of eight (8) times
per year (one of which shall be the Annual/General Meeting conducted in March of each year).
Notice of such meetings shall be communicated to all BCDA Board Member(s) not less than 48
hours prior to the meeting with a copy of the advance agenda. The annual meeting held in March
shall not be subject to change, unless otherwise published.
General Meetings: The General Meeting in March shall be for the purpose of of electing BCDA
Board Member(s), and for any other business, which may arise. The newly elected BCDA Board
Member(s) shall take office on July 1st of that same year, unless the newly elected BCDA Board
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Member is replacing a BCDA Board Member that was appointed by the BCDA President. The
newly elected BCDA Board Member replacing an appointed BCDA Board Member will take office
effective immediately. Prior to the March Elections Meeting, the President shall appoint a
Nominating Committee. At said meeting, the Nominating Committee shall be subject to the
approval of a quorum of the BCDA Board. Notice of this meeting will include notice of the Annual
Elections. An announcement of the elections will be made at the February meeting of each year and
will also be posted on the BCDA web-site one month in advance of these elections so as to provide
for individuals to be nominated and run for any of the available positions. The September General
Meeting will be mandatory for all Captains. The September meeting will be to discuss general
business and any issues the team captains would like to bring before the BCDA Board Members.
Special Meetings: Special meetings of the BCDA Board shall be called for by the President upon a
minimum of forty-eight (48) hours’ notice to each BCDA Board Member. The BCDA Board
Member authorized to call special meetings may fix any place for holding any special meeting
called by them. Only those subjects specifically noted on the agenda of the special meeting shall be
brought forth before the BCDA Board for discussion and decision.
Emergency Meetings or Votes: An emergency meeting or vote may be called by the President or
by a majority decision of the BCDA Board upon a minimum of two (2) hours’ notice to each BCDA
Board Member. Only those subjects specifically noted on the agenda of the emergency meeting
shall be brought forth before the BCDA Board for discussion and decision. Said vote or decision
shall be conducted by electronic mail in order to give all members, including those BCDA Board
Members not in attendance, the opportunity to vote on the emergency subject. Said electronic vote
shall stay open until a majority is reached, but no later than 48 hours.
Notice of Waiver: Any BCDA Board Member may waive notice of any meeting by providing
written or electronic mail waiver of notice to the President of the BCDA Board. The attendance of a
BCDA Board Member at any meeting shall constitute a waiver of notice of such meeting, except
where a BCDA Board Member attends a meeting for the express purpose of objection to the
transaction of any business because the meeting is not lawfully called or convened. Neither the
business to be transacted at, nor the purpose of, any regular, special, or emergency meeting of the
BCDA Board need be specified in the notice or waiver of notice of such meeting, unless
specifically required by law or these By-Laws
ARTICLE 9
MEETING AGENDAS
The President shall set the agenda for all BCDA meetings, including the General Meetings.
ARTICLE 10
TERMS AND QUALIFICATIONS OF BCDA BOARD MEMBER(S)
No member shall be eligible for election unless he/she is a member in Good Standing of BCDA.
The number of BCDA Board Members shall be increased or decreased as needed upon a majority
vote of the BCDA Board Members eligible to vote.
a) The term of each BCDA Board Member shall be two (2) years.
b) In order to preserve continuity through staggered terms, at least two (2) BCDA Board
Member(s) shall be elected each year. The positions of Vice President, Secretary and Stats
Secretary will be elected in odd years; the President and Treasurer positions will be elected
in even years.
c) Bar Owners cannot be elected to the BCDA Board.
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All positions shall be elected by the Voting Members, unless otherwise stated herein. Each
candidate may run for only one position. All vacancies during the year shall be filled according to
Article8.
ARTICLE 11
REMOVAL OR RESIGNATION OF BOARD MEMBERS
Removal of a BCDA Board Member: A BCDA Board Member(s) may be removed from office
for malfeasance (malfeasance shall be defined as intentionally doing something either legally or
morally wrong which a BCDA Board Member had no right to do involving dishonesty, illegality, or
knowingly exceeding such BCDA Board Members authority for improper reasons) or misfeasance
(misfeasance shall be defined as management of a BCDA program or other responsibility in which
there are errors and an unfortunate result through mistake or carelessness, but without evil intent
and/or violation of law). Charges in writing against any BCDA Board Member may be brought
before the BCDA Board Member’s. Said charges shall be directed to the BCDA Board which shall
investigate the charges and make recommendations to the BCDA Board Members. Written
notification of the charges, stipulating the name of the accuser, and the recommendations must be
sent to the BCDA Board Member in question by the President via facsimile or by certified mail,
return receipt requested, seven (7) days prior to the Special Meeting to be held to deliberate the
charges. The BCDA Board Member in question may appear before the Special Meeting of the
BCDA Board Member(s) convened for the sole purpose of reviewing the charges and the Executive
Committee (Board) findings. At said Special Meeting, the BCDA Board Member may be removed
from office by a two-thirds vote of the BCDA Board Member(s) present; excluding the BCDA
Board Member in question, provided a quorum is present. Notwithstanding the foregoing, if a
BCDA Board Member knowingly and or intentionally commits any act that is not in the best
interest of the overall BCDA program and such act or inaction is causing a negative impact on the
overall BCDA program, the BCDA Board Member’s may upon a two thirds majority vote remove
such BCDA Board Member or ask such BCDA Board Member to resign his/her position on the
BCDA Board. Additionally, the BCDA Board may determine additional options as may be required
as alternates courses of action in reaching resolution for this section. The decision of the BCDA
Board is final and binding and in force for the time period set forth in the final decision. A BCDA
Board member automatically resigns when; without sufficient cause as determined by a majority of
the Board of Directors, he/she fails to attend two Board meeting and or Special Meetings during the
course of his/her term in office.
Resignation of a BCDA Board Member: Any BCDA Board Member may resign at any time by
giving written notice of such resignation to the President or Secretary. If the offices of the President
or Secretary are vacated by resignation, the resignation may be submitted to any other BCDA Board
Member. The acceptance of any resignation shall not be necessary to make it effective. At the time
of resignation, all materials and/or records belonging to BCDA, shall accompany the written
resignation, unless other arrangements between the BCDA Board Member resigning and the BCDA
Board Member receiving the resignation are made at that time. BCDA Board members resigning as
shall not be permitted to run for office at the subsequent election.
Vacancies: A vacancy on the BCDA Board shall be filled temporarily until a new individual is
elected to fill the vacancy at the next March General Meeting. Vacancies on the BCDA Board shall
be appointed by the President. The term of office for the new BCDA Board Member will terminate
upon completion of the original term elected.
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ARTICLE 12
COMMITTEES
Executive Committee (Board): The President, Vice President, Treasurer, Secretary and Stats
Secretary shall constitute the Executive Committee (Board). The President shall act as chairman of
the Executive Committee (Board). In the event of the absence or disability of the President, the Vice
President shall act as chairman of the Executive Committee (Board), unless otherwise determined
by the President or by the Executive Committee (Board). Except as otherwise provided by statute,
the Articles of Incorporation, of these By-Laws, any and all business may be transacted at any
meeting of the Executive Committee (Board), and neither the purpose of, nor the business to be
transacted at, any meeting of the Executive Committee (Board) need be specified in the notice or
waiver of notice of such meeting. Except as otherwise provided by statute, the Articles of
Incorporation or these By-Laws, at all meetings of the Executive Committee (Board) the presence
of a majority of the members of the Executive Committee (Board) shall be necessary and sufficient
to constitute a quorum for the transaction of business, and the act of a majority of those present at
any meeting at which a quorum is present shall constitute the act of the Executive Committee
(Board). The Executive Committee (Board) shall have and may exercise, when the BCDA Board is
not in session, all of the authority and powers of the BCDA Board in the business and affairs of
BCDA.
Executive Committee (Board) Authority: The Executive Committee (Board) may appoint an
Attorney, an Accountant, or an Auditor, or such other person to advise BCDA.
Nominating Committee: The Nominating Committee shall consist of the Secretary and two
BCDA Board Members selected by the Secretary from a list of volunteers and approved by the
BCDA Board. It shall be the responsibility to the Nominating Committee to determine the
eligibility of candidates for all elected offices and conduct the election in accordance with the
BCDA By-Laws.
Election Notice: Prior to the March General Meeting the Nominating Committee will place a
notice of general elections in the BCDA newsletter or on the BCDA Website, the notice will be
similar in content to the following; “BCDA will hold its General Meeting of Elections on (date.
The chairperson of the Nominating Committee is the Secretary. All nominations must be received
by (date); Nominations will not be accepted after Midnight on (date)(This date will be set 7 (seven)
days prior to the meeting to allow the Nominating Committee to review the eligibility of the
candidates). The BCDA Board will announce the location of the March General Meeting of
Elections; the meeting will begin promptly at 7:00 PM.” The notice will state all positions up for re-
election along with the pre-requisites for those positions.
Voting: Election of BCDA Board Member(s) will be by secret ballot, with Voting Members in
attendance (no proxies) only voting for one BCDA Board Member at a time beginning with
President, then Vice President, then Secretary, then Treasurer, then State Secretary, then the balance
of BCDA Board Member(s) as required. It shall be the responsibility of the members of the
Nominating Committee to conduct the election including the counting of the votes cast. The
candidate receiving the highest total votes of the Voting Members present shall be deemed elected
and will be announced by name only. A vote count will be provided upon a request from any
Voting Member who casts a vote. Each newly elected BCDA Board Member shall take office on
July 1st and shall hold such office until his/her successor shall have been duly elected or until he/she
shall resign or otherwise be removed from office, unless the newly elected BCDA Board Member is
replacing a BCDA Board Member that was appointed by the BCDA President. The newly elected
BCDA Board Member replacing an appointed BCDA Board Member will take office effective
immediately
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Grievance Review Committee: A Grievance Review Committee shall be appointed by and
chaired by the Rules and Ethics Director and shall be comprised of BCDA Board Member(s) only.
The Grievance Review Committee shall have full power to levy measures to Participants for
violation of rules or misconduct. Any charge submitted to the Grievance Review Committee shall
be in writing and signed, and said copy of charges shall be sent to the plaintiff in question. The
accused shall be invited in advance to appear at the Grievance Review Committee meeting at which
the charges will be discussed. Decision of the Grievance Review Committee will be considered
final and will be in force for the full period of the time set forth in the decision. Appeals may be
made to the BCDA Board Members.
Committee Exceptions: Except for the Executive Committee (Board), no Committee shall be
vested with the power to enter into any agreement or contract, or otherwise obligate BCDA. No
BCDA Board Member has the authority to make an agreement or contract with any person
attempting to bind BCDA in any manner, and in no event shall any Committee have authority to
sign any agreement or contract binding BCDA If said Committee should approve and authorized the
making of any agreement or contract, it shall be presumed that the President, attested by the
Secretary, shall sign, and in the absence of the President the Vice President, provided that in every
case the signature shall be attested by the Secretary.
ARTICLE 13
EXECUTIVE COMMITTEE (BOARD) RESPONSIBILITIES
President: The responsibilities of the President shall be those normally associated with such office
and include the President acting as the principle executive officer of BCDA. The President shall
preside at all meetings of the BCDA Board. The President may sign all legal documents, appoint all
committees and perform all duties pursuant to the office of President. The President shall appoint
those committees necessary in order to carry out efficiently the objectives of BCDA. The President
may appoint BCDA Board Members to fill any vacancies on the BCDA Board,
Vice President: The responsibilities of the Vice-President shall be those normally associated with
this office and include, in the absence of the President the performing of the duties of the President
and, when so acting, shall have all the powers and be subject to all the restrictions of the President.
The Vice-President shall perform other duties as defined in the table of organization or as assigned
by the President.
Secretary: The responsibilities of the Secretary shall be those normally associated with this office
including the performance of the duties of the President in the absence of the President and Vice-
President. The Secretary shall perform other duties as defined in the Table of Organization or as
assigned by the President. The Secretary shall direct the recording of the minutes of all meetings of
the BCDA Board and the Executive Committee (Board) and will present such writings to all BCDA
Board Member(s). The Secretary, or designee, shall, in advance of the meeting date and time, notify
all BCDA Board Member(s) of all regular, special and emergency meetings in accordance with
these By-Laws.
Treasurer: The duties of the Treasurer shall be those normally associated with this office and
include having charge of all receipts and monies of BCDA and depositing same in the name of
BCDA in a depository designated by resolution of the BCDA Board Member(s). The Treasurer
shall disburse said funds as necessary as ordered or authorized by the BCDA Board Member(s). The
Treasurer shall keep accurate records of and collect all charges due and shall keep regular accounts
of receipts and disbursements. The Treasurer shall submit such records when requested. The
Treasurer shall cause to be prepared all checks for withdrawal of funds from the banking account on
behalf of BCDA. The members of the Executive Committee (Board) shall be authorized to sign on
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the accounts. The Treasurer shall also maintain vigilance over the non-profit and tax exempt status
of BCDA and file such reports as are required by the State of Florida and the Federal Government
to maintain the legal incorporated status of BCDA. The Treasurer shall prepare a statement of
financial condition at the conclusion of each fiscal quarter and shall present this report to the Board.
Statistics Secretary: The responsibilities of the Stats Secretary shall keep accurate records of the
standings and individual all-star points, deliver the standings to all Bars and in accordance with the
rules. Issue notice of meetings and perform other duties as needed, any of the above duties may be
split with other BCDA Board Members as circumstances and equipment availability may dictate.
ARTICLE 14
AUTHORIZATION TO EXPEND OR COMMIT TO EXPEND
The BCDA Board Members individually and collectively assume a fiduciary responsibility to the
Participants and Voting Members, and this fiduciary responsibility shall be exercised to the best of
their individual and collective ability.
State Team Expenditures: In addition to the required fees, State Teams will require additional
funding for travel and tournament expenses, along with other expenses deemed necessary by the
BCDA Board. All expenses will be deemed necessary on a team by team basis. Funds may be
raised to defer the team’s expenses through any and all approved BCDA methods for fundraising
such as sponsorships, sales, raffles, or donations. The funds, once raised, will be considered a
donation to BCDA and will be credited to the particular State team’s account. At no time are funds
raised for the benefit of an individual player. Said individual players are not entitled to any refund
claimed for fund raising activities that result in a surplus of a team account, whether the player
leaves the team for any reason whatsoever.
It is intended that the BCDA Board Member(s) authorizing expenditures, individually or
collectively, shall do so in a prudent manner and for just purposes and that the BCDA Board
Member(s) acting individually or collectively, shall be able to justify expenditures in compliance
with the fiduciary responsibility granted by the Voting Members.
Voting Members of BCDA may inspect the financial books and records of BCDA, upon giving the
custodian of such books and financial reports seven (7) days advanced written notice. This right of
inspection shall not include the right to remove the books, the right to receive copies of said items,
or to electronically download, copy, print, or email any of this information. Any violation in regard
to this item shall be dealt with to the fullest extent of the law and BCDA By-Laws.
ARTICLE 15
TABLE OF ORGANIZATION
The BCDA Board shall consist of the following positions:
1. President
2. Vice President
3. Treasurer
4. Secretary
5. Statistics Secretary
General Responsibilities of all BCDA Board Members:
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Each BCDA Board Member shall:
1. Attend all regular and special BCDA Board and General Meetings.
2. Be aware that BCDA Board duties supersede other activities within BCDA.
3. Conduct oneself with the best interest of the entire BCDA program.
4. Represent the Participants, keeping in mind that communication is important in dealing
with any problem.
Each BCDA Board Member shall perform the specific duties of the position to which such
BCDA Board Member is elected and as defined herein. Any BCDA Board Member refusing to
perform his/her assigned duties as outlined herein shall be automatically discharged from the
BCDA Board and the vacancy filled according to Article11.
Rules & Ethics Committee Director: The Rules & Ethics Committee Director’s responsibilities
shall include reviewing, challenging and if necessary enforcing the rules, draft procedures, formats
and guidelines prior to the start of each season. Upon review of the rules and guidelines, the Rules
& Ethics Director can recommend ways to improve the program. Once completed, the Rules and
Ethics Director will provide any comments needed prior to the BCDA Board voting on any changes
to the rules, draft procedures, rating formats and Guidelines. In addition, this position shall include
first review of all grievances that come before the BCDA Board after all attempts have been made
to resolve such grievance by the individual sports board. The Rules and Ethics Director will be
responsible for convening a grievance committee to hear all grievances.
BCDA Board Member(s) Specific Responsibilities
The President
A. Preside at BCDA Board meetings.
B. Represent BCDA at all official functions.
C. Direct and coordinate all BCDA Board Members in their special duties.
D. Appoint Committees.
E. Ex officio member of all Committees.
F. Authority to sign checks drawn on BCDA funds.
G. Represent BCDA in all national organizations and local inter-organizational activities.
H. Vote only to break a tie.
I. Preside at General Meetings.
J. Make general report to the BCDA Board Member(s).
K. Be present at and work all BCDA Tournaments and or Events.
L. Prepare Meeting Agendas with the Secretary,
The Vice-President
A. Assist the President in all his duties.
B. Represent the President in his absence.
C. Authority to sign checks.
D. Serve as member of Executive Committee (Board).
E. Be present at and work all BCDA Tournaments and or Events.
The Secretary
A. Prepare meeting agenda with the President.
B. Assist the President and Vice-President.
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C. Record and maintain minutes of all meetings.
D. Notify all BCDA Board Member(s) of all regular and special meetings.
E. Maintain a copy of these By-Laws and amendments thereto.
F. Maintain all general records of BCDA.
G. Be present at and work all BCDA Tournaments and or Events.
The Statistics Secretary
A. Shall keep accurate records of standings.
B. Shall keep accurate records of individual All-Star points.
C. Issue notices of meetings on the website and Facebook.
D. Perform any other duties as needed.
E. Be at present and work all BCDA Tournaments and or Events.
The Treasurer
A. Collect and disburse monies.
B. Maintain financial records of BCDA.
C. Have yearly audit of BCDA.
D. Permanent Chairman of Finance Committee.
E. Prepare financial statement and detailed expenditure report on monthly basis.
F. Coordinate budget inputs from all BCDA Board Member(s).
G. Authority to sign checks.
H. Be at present and work all BCDA Tournaments and or Events.
The following positions shall be considered Non-Voting BCDA Board Members
Tournament Director
A. Create all Tournament Flyers
B. Get all Tournaments approved by the FDA and the ADO.
C. Advertise all Tournaments on the website and social media.
D. Negotiate the Cherry Bomb Location and Contract in conjunction with the President
and Vice President.
FDA Representative
A. Shall report all FDA business to the BCDA board.
Public Relations Director
A. Produce a weekly Newsletter
B. Work with the Stats Secretary, State Team Director and Tournament Director for all
updates for the Newsletter.
C. Take pictures of players along with a brief bio on league nights.
D. Create flyers as needed for special league events.
State Team Director
A. Will be in charge of all fundraising activities.
B. Will set the State Team Practice schedule with the captains.
C. Will order team pins
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D. Will communicate all events with the captains prior to advertising any such events on
the website or social media.
E. Will schedule State Team players to help set-up and break down at the Cherry Bomb
tournament,
F. Will provide all information regarding State team shirts to the captains and will order
the State team shirts.
The Rules & Ethics Director
A. Investigate grievances and present findings and recommend penalties and/or action to the
Executive Committee (Board) or President with regard to any appeals made by an
individual, captain, board member player, to the Executive Committee (Board) by
following the Appeals Process as defined in the BCDA By Laws.
B. Maintain a list of all individuals suspended for one year and distributed to each BCDA
Board Member prior to each registration period.
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Attachment 1
BCDA Vendors.
Following documents are included and attached to these By-Laws:
Any and All Amendments
BCDA General Rules
BCDA State Team Rules
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